Opportunity Detail

Questions and Answers

enhanced-OhioMeansJobs (e-OMJ) Services
Document #:  JFSR1415158047


Question:   Section 1.2 Background Page 3 Q. The enhanced OMJ services are projected to be piloted in 6 locations. Have the 6 locations been selected? Section IV - 4.1 Proposed work plan for scope of work - Recruitment phase Will the successful vendor be responsible for processing and distributing the pre paid incentive cards? Q. Who is responsible for elegibility certification and formal enrollment? Measurement Phase - Page 11 Q. Is this the same incentive referenced in section 4.1A - prepaid cards? Section 4.3. Page 13 Administrative Structure Item D. Q. Is there a specific list of ODJFS goals and objective other than those stated in RFP? Page 13 - Section 4.4 Specifications of Deliverfables "Administer "incentive" payments to meet key milestones for data collection Q. Is this the same incentive referenced earlier. If so, will vendor be required to develop budget for these incentives, maintain and distribute funds or simply distribute funds when clients meet key milestones?

Answer:   Please refer to Addendum #1 on this project's webpage for ODJFS' answers to these questions.

Date: 5/13/2013

Inquiry: 28522


Question:   1.2 Background pg. 2: What vendor received the SMEs contract? Is the vendor selected to work independently to develop, implement and evaluate corrective actions plans for the amelioration of low or unrepresentative samples? 1.3 Overview of the Project pg. 3: What is considered to be the “core” and “intensive” services in Ohio’s physical and electronic One-Stop Centers to be assessed in this study? 1.2 Background, pg 2: What are the names and locations of the 6 pilot sites? 1.3 Overview of Project: pg 3. Will the SMEs design the mythology and protocols in which data between approaches will be collected and analyzed to determine costs, etc? If not will the vendor design it? Will the SMEs design the mythology and protocols to assess the differences between the control and treatment groups: reactions and recommendations etc.? Will other assessments likely to be required as the study progresses? When the scope of work increases is ODJFS prepared to re-negotiate with the vendor? A. Deliverable 1: Recruitment pg. 13 1. Is the staff to be trained, the vendor’s staff? Are there others? Give examples of technical assistance needs that the vendor is to submit to ODJFS and the SME? 2. What are the key milestones for participants to receive incentives? Clarify “administer” will vendor determine which participants will receive incentives and/or distribute incentives to participants? 3. In the recruitment process, is it expected that each of the pilot sites need to have the same number of participants? Do demographics matter in this study? Per site? 4. Will the vendor have access to participant contact information (names, address, etc) for the online and physical one stop location customers who could participate in the study? B. Deliberable 2: Intervention pg. 14 1.Will the SMEs develop the “Rules of Participation” and “informed Consent” documents? 2. Will participants receive a pre-paid card for participating at each phase of the study? How much is the pre-paid card? Is it a pre-paid gift or monetary card? 5&6. Will the SMEs train staff to ensure fidelity? C. Deliverable 3. Measurement pg 14 1. What is the “local client-tracking information system”? How does it differ from the state client-tracking information system”? What criteria are used to determine participants’ eligibility for the study? Is there a compiled report that is generated from the local, state and federal client tracking information systems? Will the SMEs determine the specific (OWCM system) data the vendor will use to track participant activities? What data will be tracked? How often? Will SMEs design the statistical methods and protocols for this tracking? Since this is a multi-year study, are participants expected to continue in the study beyond the point a finding a “satisfactory, well paying” job? Are there time limits on how long a participant can be served by OMJs, when they are not successful at finding employment? If yes to either, do these participants need to be replaced by new participants? 2. Specifically what instruments will the SMEs develop for the vendor to assess the participants? What is the N size for each instrument? Will the SMEs design the interviews and focus groups questions? What is the N size for the interviews and focus groups? How often will the interviews and focus groups take place? Will the SMEs design the logic model(s)? Is a response rate of 50% expected for each instrument? If not, which are expected to have 50% return? 3. Give examples of the types of “array of effects across pilot sites” expected by ODJFS. D. Deliverable 4: Data Analysis pg 13 4. Are the questions on the instruments developed by the SME specifically designed to evaluate the effectiveness, quality and process of administrative guidance, regulations, technical assistance and policy? To what extent will the surveys and questionnaires have validity checks? Will the selected vendor have an opportunity to participate in

Answer:   Please refer to Addendum #1 on this project's webpage for ODJFS' answers to these questions.

Date: 5/13/2013

Inquiry: 28502


Question:   If software development work is necessary, has post-development support been considered?

Answer:   At a minimum, the vendor deliverables include gathering, organizing, and reporting quantitative and qualitative study participant data including signed documents (Informed Consent, Rules of Participation, etc.) to ODJFS, the SME, and/or the ODJFS designee during the following phases: 1. Recruitment; 2. Intervention (random assignment); 3. Measurement (at registration, 3, 6, and 12 mos after entry into the study) including data for incentive payments; 4. Data Analysis; 5. Intervention Improvement; and, 6. Reporting. Per the RFP including page 15 of 30, all data, reports, etc. are to be provided to ODJFS in an electronic format compatible with ODJFS systems and equipment. The vendor may be responsible for minimal software development and/or purchase, pre-deployment testing, post deployment support or other activities to accomplish the deliverables under this RFP. Some of the software requirements are undetermined at this time. Once determined, ODJFS will work with the vendor, the SME or the ODJFS designee to produce effective and efficient data exchange.

Date: 5/13/2013

Inquiry: 28520


Question:   If software development is needed, has pre-deployment testing been considered?

Answer:   At a minimum, the vendor deliverables include gathering, organizing, and reporting quantitative and qualitative study participant data including signed documents (Informed Consent, Rules of Participation, etc.) to ODJFS, the SME, and/or the ODJFS designee during the following phases: 1. Recruitment; 2. Intervention (random assignment); 3. Measurement (at registration, 3, 6, and 12 mos after entry into the study) including data for incentive payments; 4. Data Analysis; 5. Intervention Improvement; and, 6. Reporting. Per the RFP including page 15 of 30, all data, reports, etc. are to be provided to ODJFS in an electronic format compatible with ODJFS systems and equipment. The vendor may be responsible for minimal software development and/or purchase, pre-deployment testing, post deployment support or other activities to accomplish the deliverables under this RFP. Some of the software requirements are undetermined at this time. Once determined, ODJFS will work with the vendor, the SME or the ODJFS designee to produce effective and efficient data exchange.

Date: 5/13/2013

Inquiry: 28516


Question:   What amount of software development work is needed?

Answer:   At a minimum, the vendor deliverables include gathering, organizing, and reporting quantitative and qualitative study participant data including signed documents (Informed Consent, Rules of Participation, etc.) to ODJFS, the SME, and/or the ODJFS designee during the following phases: 1. Recruitment; 2. Intervention (random assignment); 3. Measurement (at registration, 3, 6, and 12 mos after entry into the study) including data for incentive payments; 4. Data Analysis; 5. Intervention Improvement; and, 6. Reporting. Per the RFP including page 15 of 30, all data, reports, etc. are to be provided to ODJFS in an electronic format compatible with ODJFS systems and equipment. The vendor may be responsible for minimal software development and/or purchase, pre-deployment testing, post deployment support or other activities to accomplish the deliverables under this RFP. Some of the software requirements are undetermined at this time. Once determined, ODJFS will work with the vendor, the SME or the ODJFS designee to produce effective and efficient data exchange.

Date: 5/13/2013

Inquiry: 28513


Question:   Will the contractor be tasked with system requirements?

Answer:   No.

Date: 5/13/2013

Inquiry: 28511


Question:   Is the RFP proposing an enhancement to a currently used system or will a totally new system be designed, tested and implemented?

Answer:   This RFP is to implement an evaluation study. The e-OMJ system is an enhancement to the current OMJ system.

Date: 5/13/2013

Inquiry: 28509


Question:   Are we able to Team with or Sub-contract to, highly qualified Non-MBE firms? The Non-MBE firm would provide additional quality and experience.

Answer:   On page 26 of 30, the RFP states that the vendor may not subcontract.

Date: 5/13/2013

Inquiry: 28505


Question:   Three Questions: one, is there a cost estimate or price range for this RFP? Two: is there a price range for the amount to be paid to project participants as an incentives? Also, will the incentives come directly from the vendor (and therefore should be included in RFPs budget or will the ODJFS sent incentive to participants?

Answer:   Answer 1) ODJFS will not provide this information. Responding vendors are to review the requirements described in the RFP and, using their own professional expertise, propose an effective response that would meet each deliverable’s specifications. Also, responding vendors are to review the requirements and propose a cost effective response that meets the guidelines of the RFP. Information on the amount of funding available is not required by vendors for the development of their cost proposals. Answer 2) Pending DOL approval of the final evaluation plan, the project participants will receive a maximum of $225 if they complete the requirements. Answer 3) As stated in the RFP on page 11 of 30, paragraph five: The selected vendor will transmit data as directed by ODJFS and/or its designee on when each study participant completes their registration documents, 3, 6, and 12 month measurement periods. This data will be used by ODJFS and/or its designee to provide incentive payments to the study participants. This data will be transmitted in a format and schedule as determined and directed by ODJFS. The vendor will not distribute the incentive payments. The vendor will only have to provide ODJFS data on whether the project participants complete the measurement activity. The vendor should not include the incentive payments nor any fees for distributing the incentive payments in their budget. ODJFS will determine who will actually provide the payments.

Date: 5/13/2013

Inquiry: 28482


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Inquiry period ended:  5/1/2013 8:00:00 AM