Opportunity Detail

Questions and Answers

Healthcare Business Transformation Services--Re-release
Document #:  JFSR1213078030


Question:   1. (General Question) Will ODJFS accept a proposal for this work that is submitted by a qualified offeror if the offeror has affiliates under common ownership and control that offer commercial medical insurance and Medicaid managed care plans in Ohio? 2. (General Question) Will more than one vendor be selected under this RFP? 3. (General Question) Does ODJFS expect the chosen vendor to work on all projects? 4. (General Question) As specific projects are assigned to contractor under a resulting contract, can the contractor refuse or subcontract out projects that could represent either a current conflict of interest or where performing the project could create a future conflict of interest? 5. (General Question) If, in the course of developing a given task, ODJFS and the vendor determine that subcontractors are needed for certain skill sets or expertise, will there be a mechanism available to add such subcontractors under contract? 6. (ODJFS Model Contract, Page 9) May offerors comply with Article IX.B.4.c. of the form contract by submitting an OCI disclosure statement and mitigation plan? 7. (ODJFS Model Contract, Page 11) Article X.B. (Limitation of Liability) does not contain a waiver of consequential damages by ODJFS and has no limitation of liability associated with direct damages. By subjecting offerors to unlimited liability ODJFS may discourage financially sound and qualified offerors from participating in the procurement while smaller and less qualified offerors with little to lose may decide to participate. Will ODJFS negotiate a reasonable limitation of liability and waive of consequential damage provision with the successful offeror? Can offerors propose alternate limitation of liability language as part of their proposal and if so how will this affect the evaluation of their proposal? 8. (Attachment D, Cost Proposal Form) The cost proposal form asks for staff rates by specialized categories. However, in the actual performance of many of these tasks, the positions listed are likely to be assisted by other, generally more junior and less expensive staff. However, no provision has been made to list these staff levels or their rates on the form. Does ODJFS contemplate only the listed staff do the requested work or will it make provisions to allow other staff to assist when different levels of experience or expertise warrant?

Answer:   1) ODJFS is still researching for a response to this question. Please watch for an official answer to be posted as an Alert on the DAS webpage dedicated for this project. 2) Only one vendor shall be selected for award of the resulting contract. 3) ODJFS will assign the selected vendor specific projects within the scope of the work described in this RFP as needed throughout the life of the contract. 4) The contractor can subcontract work under this RFP. 5) ODJFS is still researching for a response to this question. Please watch for an official answer to be posted as an Alert on the DAS webpage dedicated for this project. 6) ODJFS is still researching for a response to this question. Please watch for an official answer to be posted as an Alert on the DAS webpage dedicated for this project. 7) ODJFS is still researching for a response to this question. Please watch for an official answer to be posted as an Alert on the DAS webpage dedicated for this project. 8) Vendors are to use their business expertise in pricing the work described and to offer their rates accordingly. ODJFS encourages vendors to provide rates that are reasonable and necessary to complete the objectives of the contract. ODJFS will assign the selected vendor specific projects within the scope of the work described in this RFP as needed throughout the life of the contract, and before the selected contractor may begin work on a project, the vendor will be required to provide an impact analysis, and cost summary. The selected vendor will calculate costs for each project using the rates as proposed in response to this RFP and as accepted by ODJFS via the bilaterally signed contract.

Date: 12/22/2011

Inquiry: 24414


Question:   To what extent does Ohio wish to analyze and leverage the Healthcare policy of other states?

Answer:   It is common for ODJFS to research available information from other states during the planning phase of a project. This RFP includes Medicaid Business Researcher (s) who will gather and analyze data on specific Medicaid-related business initiatives and processes and practices both in Ohio and in other states to recommend best practices for business operations, program initiatives, administration and decision-making.

Date: 12/22/2011

Inquiry: 24413


Question:   Should RFP proposals be limited to a certain number of pages?

Answer:   ODJFS has not set a page limit on vendors’ proposal submissions.

Date: 12/22/2011

Inquiry: 24412


Question:   2)Section 4.3, Administrative Structures: Proposed Work Plan, Page 23 – Can the state clarify if the purpose of Item A is for the potential vendor to demonstrate an understanding of the state’s principals and objectives in implementing the identified policy initiatives? 3)Section 4.3, Administrative Structures: Proposed Work Plan, Page 23 – Item B requests a “work plan.” Does the state prefer that the identified policy initiatives be prioritized in a particular way in constructing a timeline for this workplan? 4)Section 4.3, Administrative Structures: Proposed Work Plan, Page 23 – Can the state clarify if item C requires the potential vendor to submit a draft status report with its RFP proposal? 5)Section 4.4, Specifications of Deliverables, Page 24 – This section indicates that a role of the selected vendor will include identifying areas where additional resources may be needed to perform the work. Is the vendor precluded from offering proposals to directly provide those resources to the state under this RFP? In general, is the vendor precluded from bidding on RFPs that may emerge from the business planning for these initiatives? 6)Section 4.4, Specifications of Deliverables, Page 25 – Item B4 requests that the vendor provide a sample tool that the vendor uses for performance measures and metrics. The state indicates they will use the tool to evaluate the adequacy of the vendor’s understanding of the work and ability to successfully perform high quality work. Should the tool, therefore, specifically address the program reform areas identified in Section 1.3, or should be a generic program evaluation tool adaptable to any program area?

Answer:   2) Yes. 3)No. 4) Interested vendors should provide information, including sample documents, that best describe the process to be used for status reporting on work in progress and work completed, and resolution of unanticipated problems. 5) It will depend on the scope of the vendor’s involvement in a project under this RFP as to whether they are precluded from bidding on RFPs that may result from business planning activities. This decision will be at the discretion of ODJFS. 6)The vendor should provide either a program specific or generic sample tool that the vendor uses for performance measures and metrics; however, the RFP also states that this information will be used by ODJFS to evaluate the adequacy of the vendor’s understanding of the work and ability to successfully perform high quality work.

Date: 12/22/2011

Inquiry: 24411


Question:   1)Section 1.3, Overview of the Project, Page 8 – Section D, “Modernizing Reimbursement,” indicates that payment reforms for hospitals were already adopted in the budget. Can the state clarify if hospital rates have already been updated to include these reforms? Have managed care capitation rates already been changed to reflect the new hospital rates? If not, is business planning for these changes within scope of this RFP?

Answer:   As stated on page 10 of the RFP, the specific projects to be performed throughout the term of the contract resulting from this RFP cannot be identified at this time. ODJFS will assign the selected vendor specific projects within the scope of the work described in this RFP as needed throughout the life of the contract. Before the selected contractor may begin work on a project, the vendor will be required to provide an impact analysis and cost summary. The selected vendor will calculate costs for each project using the rates as proposed in response to this RFP and as accepted by ODJFS via the bilaterally signed contract.

Date: 12/22/2011

Inquiry: 24410


Question:   ODJFS is currently involved in the Integrated Care Delivery System initiative, one of its top healthcare priorities. Will consulting support for the ICDS initiative be provided primarily through the Healthcare Business Transformation Services contract, or will ODJFS secure consulting expertise for the ICDS initiative through another contracting vehicle?

Answer:   At this time, ODJFS has not made final decisions about long term resource support for the Integrated Care Delivery System initiative.

Date: 12/22/2011

Inquiry: 24405


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Inquiry period ended:  12/20/2011 8:00:00 AM