Opportunity Detail

Questions and Answers

Client Advocate Senior Consulting Team
Document #:  0A1288


Question:   Tab 20. Value-Added Services of the Technical Proposal requests bidders to describe in detail any Value-Added Services included in their Proposal above the minimum requirements. Based on the requirements and the mandated staffing and labor rate pricing approach defined in the RFP, can the State clarify if the Value-Added Services are not applicable for this RFP or if the State intends for bidders to describe services and capabilities above the RFP requirements that could be discussed as potential future scope?

Answer:   The State believes that Value Added Services can be: 1) Those value added services that are part of a person's skill set do not need an extra cost associated with them; or, 2) Additional services that in the offeror's experience may be beneficial to the state based on the outlined SOW, but are not part of the current scope, and would be documented for possible use in a future scope.

Date: 7/16/2021

Inquiry: 87958


Question:   Mandatory Requirement 1 states " The offeror must demonstrate experience providing expertise and project leadership related to the types of services outlined in this RFP, within the Health and Human Services arena. To demonstrate this experience, the offeror must provide documentation of three (3) projects completed within the last sixty (60) months." Question: Can "Offeror or subcontractor" experience fulfill this requirement?

Answer:   ODM would prefer the Project Director be from the Offeror's experience, but is not required. The additional positions can be from the subcontractor's experience.

Date: 7/16/2021

Inquiry: 87940


Question:   Supplement 1 – SOW, Section 2.3.3 states, “Provide technical expertise in advocating for the business unit.” Could the state please provide additional details on expectations for this scope of work and the number of business unit stakeholders engaged in advocacy support?

Answer:   Examples for the scope of work: 1) Database construction and optimization of queries. 2) Knowledge of Medicaid eligibility rules and requirements to assist with finding inefficiencies in redetermination efforts. 3) Project management of large IT implementation schedules. 4) Guidance on data visualization techniques.

Stakeholders include: 1) ODM - IT Dept 2) ODM - Governance and Analysis 3) ODM - Policy/Eligibility 4) ODM - County Engagement with local JFS offices DAS - Ohio Benefits

Date: 7/15/2021

Inquiry: 87957


Question:   "Supplement 3 asks for the following information across many areas: Please explain how these requirements will be met within the context of the proposed solution (e.g., Software as a Service (SaaS), Platform as a Service (PaaS), Infrastructure as a Service (IaaS), On-Premises or Hybrid). If this section, or portions of this section, are not applicable, please explain and note as N/A. Please note that any proposed compensating controls and/or requirement modifications must be noted in Appendix A - Compensating Controls to Security and Privacy Requirements. The language within the supplement will not be modified. The scope of work for this project does not include a proposed solution but is requesting consulting services. It is unclear how the various services (SaaS, PaaS, and IaaS) would have an impact on or be impacted by the roles described in the SOW. Is it acceptable to reply with N/A without proposing a compensating control? "

Answer:   Given the nature of this contract providing consultation services that would be acceptable.

Date: 7/13/2021

Inquiry: 87919


Question:   "Supplement 2 asks for the following information across many areas: Please explain how the State’s ____ Services will be incorporated into the proposed solution. If this section, or portions of this section, are not applicable, please explain and note as N/A. Please note that any proposed variances must be noted in Appendix A – Request for Variance to State IT Policy, Standard or Service Requirements. The language within the supplement shall not be modified. The scope of work for this project does not include a proposed solution but is requesting consulting services. It is unclear how the various state services would have an impact on or be impacted by the roles described in the SOW. Is it acceptable to reply with N/A without proposing a compensating control?

Answer:   Given the nature of this contract providing consultation services that would be acceptable.

Date: 7/13/2021

Inquiry: 87918


Question:   Is there a page limit preference?

Answer:   We do not have a preference on a specific page limit. The offeror should provide an adequate independent response to each question. Each question should be answered in its entirety and not assume that the state review will find additional information in other segments of the offeror’s response. It is ok to repeat information if that helps provide a complete response.

Date: 7/13/2021

Inquiry: 87917


Question:   In the Cost Proposal, is the Total (Column M), a yearly cost?

Answer:   Column M is the cost of the first year for each position.

Date: 7/13/2021

Inquiry: 87916


Question:   Is the MBE Plan required as part of the Proposal?

Answer:   Yes.

Date: 7/13/2021

Inquiry: 87915


Question:   Will the State extend the date to accommodate the additional questions and answers?

Answer:   At this time the State is not willing to extend.

Date: 7/13/2021

Inquiry: 87914


Question:   As an MBE & EDGE Consulting company with extensive expertise in Healthcare, Accountingand Technology. My question is who is the Incumbent on this contract currently or proposed primary Incumbent. My Consulting firms wants to partner with Incumbent as the primary MBE set aside partner. Thank you and please advise.

Answer:   Axia held the previous contract.

Date: 7/13/2021

Inquiry: 86704


Question:   Supplement One - Section 1.1 Page 3 OMES Program Goals 1-16 – In this section the RFP lays out several goals and objectives that the State would like to accomplish. It appears that some of these goals and objectives will lead to possible future procurements. Will the vendor that is awarded the contract under this RFP be prevented from bidding on any future procurements that may result from the work being done under this RFP.

Answer:   No additional procurements are being planned to meet the goals found in OMES Program Goals 1-16 as found in Section 1.1 of Supplement One of this RFP. Work from this RFP currently does not anticipate the creation of RFPs.  However, since the nature of this work is flexible, please note in your proposal whether assistance in the development of RFPs for IT solutions could create a concern for a conflict of interest and how the conflict could be mitigated.  

Date: 6/25/2021

Inquiry: 86621


Question:   General Question - RFP Document - Are the vendors currently working on the EDW, EDI, SPBM, and/or the Provider projects prohibited from bidding on this RFP?

Answer:   Currently there are a number of contractors working on the listed projects. The nature of their involvement in those projects, and how that might impact their ability to perform the required tasks under this RFP, create different considerations. Since the EDW is a system ‘owned and operated’ by the Ohio Department of Administrative Services, there would be no potential conflicts between the vendors assisting in EDW development to perform the work. On the other hand, for vendors working on an OMES module (proprietary software solutions being acquired for the EDI, SPBM, and PNM modules), the work from this RFP could present work conflicts. A proposal submission from a contractor who falls into this later category would need to address a number of issues, including separation of resources (independent projects, leadership and staff), avoiding conflicts of interest (work includes reviewing the IT solutions and identifying deficiencies in the solutions) and whether the work creates potential limitations on future work opportunities (prior knowledge on future ODM needs / procurements). So, although current vendors providing proprietary solutions to ODM are not prohibited from bidding, they would need to address the challenge of avoiding the above concerns, which, if they occur, would nullify the independence needed for the work sought in this RFP.

Date: 6/25/2021

Inquiry: 86620


Question:   Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services. Can you please let us know the previous spending of this contract? Please confirm if we can get the proposals or pricing of the incumbent(s). Are there any pain points or issues with the current vendor(s)? Please confirm the anticipated number of awards.

Answer:   This RFP is based upon similar services currently being performed by AXIA Consulting, Inc. The budget for their services for this work during SFY 2021 was $ 1,896,195.00. Contract information can be requested via a public records request at mcdlegal@medicaid.ohio.gov. This RFP was prepared based upon the State of Ohio’s belief in seeking the best services and price through a competitive bidding process (regularly performed in 4 or 6 year cycles). There have been no concerns with the services provided by the current vendor. There will be one award.

Date: 6/25/2021

Inquiry: 86676


Question:   We are a women owned and black owned business. Do we have to be certified to qualify.

Answer:   In order to qualify for set-aside points you must be Ohio certified.

Date: 6/16/2021

Inquiry: 86491


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Inquiry period ended:  7/21/2021 8:00:00 AM