Opportunity Detail

Questions and Answers

Law Enforcement Investigative Resources
Document #:  AGO-LIB-LEIR21


Question:   The states COVID-19 environment along with Gov. DeWines "stay at home" order has placed our staff outside the office. This makes original hand-signed signatures more difficult to obtain. Would the AGO permit electronic signatures in lieu of hand-signed ones that the RFP requests?

Answer:   Yes.

Date: 4/7/2020

Inquiry: 74441


Question:   The states COVID-19 environment along with Gov. DeWines "stay at home" order has placed our staff outside the office. This presents logistical challenges associated with printing and shipping proposals in hard-copy and USB-drive formats. Recently, several of our government and corporate customers have amend RFPs to allow email submissions. Is the AGO willing to allow email submissions in lieu of hard copies and USB drives?

Answer:   Yes. Please use carol.ottolenghi@ohioattorneygeneral.gov

Date: 3/30/2020

Inquiry: 74440


Question:   The proposal submission requirements list an otherwise typical request for 10 hard copies and a "wet" blue ink signature on the master. Given the extraordinary current circumstances in the country, and the total shutdown of operations for most businesses in major cities - this otherwise typical request can become a substantial hardship to fulfill at present. Will the State consider email or PDF "soft" copy submissions with certified/digital signatures?

Answer:   Given the current circumstances, the Attorney General's Office will accept email submissions with electronic signatures and PDF copies of vendor proposals. However, IT IS VITAL that vendors verify that their proposals have arrived. Size and graphics can create very large files. This may make transmissions problematic. Please send responses to carol.ottolenghi@ohioattorneygeneral.gov

Date: 3/30/2020

Inquiry: 74363


Question:   • RFP Section 1.1, Background: o Who is the current provider of the requested (or similar) services? o What is the current contract number? o What is currently the annual contract value? o Does the content of the current contract match what is requested in the solicitation?  If there are differences, what are they? o How many users are included in the current contract? • RFP Section 2.2, Required Online LE Resources: o 2.2.13, Batch phone processing:  What is the estimated annual volume of records to be searched by batch?  What is the estimated frequency of batch runs (e.g., weekly, monthly, etc.) • RFP Section 2.6, Trial: Will the AGO permit vendors to provide a demonstration or brief training to the trial users, in order to provide maximum benefit of the trial?  RFP Section 4.0, Proposal Preparation Instructions: Given the current COVID-19 mitigation efforts recommended by the Centers for Disease Control (CDC), the World Health Organization (WHO), and federal, state, and local authorities: o Will the AGO permit offerors to submit responses electronically (via email), rather than print and ship hard copies? o Will the AGO permit deferred wet ink signatures and/or notarization of applicable documents until more normal office functions resume?

Answer:   The Attorney General’s Office (AGO) uses and has used multiple vendors to provide the requested services, including LexisNexis, ThomsonReuters, Accurint, and TLO. There are multiple contracts. Each contract is unique in terms of the products, number of licenses, etc. There is no one contract that reflects this RFP exactly. There are multiple contracts. Each contract is unique in terms of the products, number of licenses, etc. There is no one contract that reflects this RFP exactly. Annual contract values range from about $25,000 to about $300,000. The $300,000 contract provides services that are not requested in this RFP. There are multiple contracts. Each contract is unique in terms of the products, number of licenses, etc. There is no one contract that reflects this RFP exactly. There are multiple contracts. Each contract is unique in terms of the products, number of licenses, etc. There is no one contract that reflects this RFP exactly. Annual licenses under current contracts range from 19 to 850. We do not have an estimated number. If your company has the capacity for processions both small number of phone numbers (such as requesting 10+/- individuals in a single batch), and separate "batch" file exchange - such as CSV files, please put a big asterix by that answer. However, when considering the pricing for this RFP, bid with a "small number of phone numbers (such as requesting 10+/- individuals in a single batch)" in mind. We do not have an estimated number. If your company has the capacity for processions both small number of phone numbers (such as requesting 10+/- individuals in a single batch), and separate "batch" file exchange - such as CSV files, please put a big asterix by that answer. However, when considering the pricing for this RFP, bid with a "small number of phone numbers (such as requesting 10+/- individuals in a single batch)" in mind. Yes. Logistics will have to be worked out with the AGO’s IT Department. Please see the response to Inquiries 74363 and 74444. Please see the response to Inquiries 74363 and 74444. Please use the following email address for submission of responses: carol.ottolenghi@ohioattorneygeneral.gov

Date: 3/30/2020

Inquiry: 74435


Question:   On page 8 of the RFP, item 13, "Batch" phone processing is listed. Can the State clarify the requirement? Is this referring to online submission for a small number of phone numbers (such as requesting 10+/- individuals in a single batch), or is the requirement for a separate "batch" file exchange - such as CSV files.

Answer:   If your company has the capacity for both, please put a big asterix by that answer. However, when considering the pricing for this RFP, bid with a "small number of phone numbers (such as requesting 10+/- individuals in a single batch)" in mind.

Date: 3/30/2020

Inquiry: 74361


Question:   RFP Section 3.2.8.d indicates that the offeror warrants that we have "not included any legal terms or conditions for the contract in its proposal to this RFP." It is customary for the requested products/services to be governed by a subscriber agreement. Will the state accept such licensing agreement/terms as part of the contract with the awardee? If not with the proposal submission, when should vendors provide their licensing terms for review/negotiation?

Answer:   Once a decision is made, the Attorney General’s Office Business Counsel unit will write the contract(s). The successful vendor(s) will be asked for the subscriber agreement and Terns & Conditions. These will be negotiated, and the final version will be incorporated in some manner into the contract.

Date: 3/30/2020

Inquiry: 74444


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Inquiry period ended:  3/27/2020 8:00:00 AM