Opportunity Detail

Questions and Answers

ODVS Electronic Health Record (EHR) System RFP
Document #:  0A1280


Question:   The RFP says that “the State believes that, based on operating several very large-scale systems under managed services agreements with a variety of leading industry Contractors, these SLAs are aligned with the market, achievable under reasonable Contractor scope and effort considerations, and are specific, measurable, and actionable for both the State and Contractor to measure performance and seek corrective actions.” Please provide responses to the following questions related to this paragraph.

• What is the State’s definition of “very large-scale system”?
• Please provide the total contract dollar value range for the very large-scale systems under existing managed services agreements?
• Which leading industries are these agreements with?
• What publicly available market SLAs were used in the creation of the State’s SLAs?

Answer:   Amendment Three removes this language.

Date: 2/25/2020

Inquiry: 71958


Question:   What is a DOM or DOM Plus workflow?

Answer:   Not sure if they are questioning the DOM Plus work flow sheet or do they want to know how the DOM and DOM plus flows? If it is the work flow sheet – this is basically a MAR record to track that residents have come up and taken their medication and any special needs. If they mean how the DOM and DOM plus flows - we would have to go from a point of entry through the process to discharge. We complete an interview and if approved admission (from outside the facility or a transfer from the nursing home), complete head to toe assessments on admission, 3mo, and then every 6mo following. Assist with getting appointments and specialist appts. Track when seen by the dietician, podiatrist, dentist, optometrist. There would be an admission and annual physical. An assessment with any significant change and a plan of care (change or update) in the same rotation. That is just Nursing. Social Service reviews resident rights, resident rules, resident handbook, completes their own assessments such as the GDS (geriatric depression scale), SLUMS (St. Louis Missouri Mental Status), along with being part of the team and updating and making changes to the plan of care. We also work with resident’s wanting to work on staying sober and encouraging sobriety with clinical risk assessments. Social Service and Activities complete assessments in the same rotation as Nursing which is a VA regulation.

Date: 2/25/2020

Inquiry: 72069


Question:   BAR-117 The system has the ability to create a "history" and length of stay on Part B Therapy payors. Q: What type of "history" are you requesting? RPT-42 The system has the ability to run a deleted entry report. Q: What type of deleted "entry" are you looking for? RPT-43 The system has the ability to produce a VA per diem report. Q: Would it be possible to know what specifics of the report? RFPT-60 The system has the ability to find clusters in a data set. Q: Please define what type of data you are attempting to find clusters in. RPT-98 The system has the ability to report on any single or combination of discreet and free text data. Q: Would it be possible to get more specifics of report or example? GT-20 The system has the ability to support the use of statistical data in allocations, calculations and reporting. Q: Would it be possible to get an example?

Answer:   Q: What type of "history" are you requesting? The type of Part B Therapy history would be in relation to a length of stay. Example would be to be able to pull a length of stay report for those currently on Part B therapy which would be based on the “start of care” date and the “discharge” date when the therapy ends This information would then go into a “history” Thus allowing worker to generate a length of stay report for those currently on therapy, but also Allow a length of stay report to be generated that would reflect the start of care and discharge dates for a determined prior period. This would allow worker to see how often resident A had been on therapy over say 18-24 months, and for how long. So – the type of history requested would be Start of Care and Discharge Date, by Resident, for current period, but also for prior period Q: What type of deleted "entry" are you looking for? OVH seeks a system that is able to capture and report on any instance where an end user deletes previous data entries wherever in the system data has been entered. Q: Would it be possible to know what specifics of the report? We currently use the VA tracking sheet (the VA’s product) when doing the VA per diem reports each month. Not a must have, but would like a report generated from our financial system that would substantiate the end results of the VA tracking sheet. Q: Please define what type of data you are attempting to find clusters in. OVH seeks reporting and dashboard functionalities to help analyze trends in a wide range of data. These data could include, but are not limited to: incidents, infections, falls, antibiotic stewardship, prescription of controlled substances, activities of daily living, transitions of care, etc. OVH seeks reporting and KPI functionality that allows for flexible analysis of these data by various parameters in support of decision making and improving resident care. Q: Would it be possible to get more specifics of report or example? OVH lacks advanced reporting, dashboard, and KPI functionality in the current EHR system. OVH seeks functionality that allows for flexible reporting on one or a combination of types of discreet and free text data, wherever it may reside in the EHR. Q: Would it be possible to get an example? Examples of statistical data that OVH might use to support allocations, calculations, and reporting include cost per bed, average length of stay, etc.

Date: 2/25/2020

Inquiry: 73081


Question:   Business Associate Agreement A previous Q&A stated that offerors are to return the BAA in Attachment Three of their response. Is there a particular section where the BAA should be included? Is it acceptable to include it in an Attachment section?

Answer:   Yes

Date: 2/24/2020

Inquiry: 72035


Question:   Is Attachment 11 (Master Cloud Service Agreement) required to be submitted in all 15 proposal copies? Does Attachment 11 consist of 50 pages stretching from page 68-118?

Answer:   For this submission, please submit the full attachment 11 (50 pages) in the original and we will accept the signature page for the other copies.

Date: 2/24/2020

Inquiry: 73058


Question:   Under Section 5.3 Application Platform Online Response Time - What is the measurement period for the formula? Is it monthly as described in the Measurement Interval?

Answer:   Yes, collected monthly beginning upon implementation.

Date: 2/24/2020

Inquiry: 71958


Question:   Under Section 3.3 SL-Specific Performance Credits paragraph eight following the table. Does this statement define the maximum Credit – “provided (1) such Performance Credit does not exceed 12% of the aggregate Monthly Recurring Charge (the At-Risk Amount)”?

Answer:   Yes, the 12% at risk amount is a capped value (i.e., not to exceed) in consideration of ALL CONTRACTOR FEES in a given month.

Date: 2/24/2020

Inquiry: 71958


Question:   Under Section 3.3 SL-Specific Performance Credits paragraph six. What is the maximum Credit for this project/contract?

Answer:   Performance Credit does not exceed 12% of the aggregate Monthly Recurring Charge (the At-Risk Amount).

Date: 2/24/2020

Inquiry: 71958


Question:   Part Three, Page 9 – When preparing the electronic copy for submittal, would it be appropriate to provide the required attachments and supplements as individual files in their native format? So, attachments 3, 4, 6, 7, 8 and 11, and supplements 1, 2, 3 and 4 would be individual files on the technical proposal flash drive in their native format.

Answer:   Yes

Date: 2/20/2020

Inquiry: 72016


Question:   Supplement 2, Sheet EHR, Line 196 EMR-187 – Is the State requiring ECPS? Or, should this be considered optional at this time?

Answer:   This is desired, but optional.

Date: 2/20/2020

Inquiry: 72016


Question:   Has the State seen demos of other solutions?

Answer:   Please review section: Request for More Information on page 13 of the Base RFP. "Alternatively, if the presentations, demonstrations, or interviews are held after the technical evaluation, the State normally will limit them to one or more of the highest-ranking offerors."

Date: 2/19/2020

Inquiry: 71958


Question:   How many beds are dedicated specifically and staffed for the SNF within the Veterans home? We are assuming most beds in Sandusky and Georgetown are standard nursing home care beds with a specific unit for advanced medical care. We need to know how many beds are in those advanced units.

Answer:   Ohio Veterans Home-Sandusky: •Independent Living (Domiciliary) - 210 •Skilled Nursing Care - 319 •Memory Care - 108 Ohio Veterans Home-Georgetown: •Skilled Nursing Care - 126 •Memory Care - 42

Date: 2/19/2020

Inquiry: 72033


Question:   Supplement 2, BAR (Billing and Accounts Receivable) Worksheet, BAR-9 states: The system has the ability to require the vendor to maintain at a minimum ICD10, CPT, modifiers, grouper, fee schedules, and annual caps. Can the state clarify if they are asking if the vendor maintains that data? Supplement 2, RPT (Reporting) tab, RPT-76: The system has the ability to report on status changes. Can the state clarify specifically what status changes they want to report?

Answer:   OVH is seeking the system to stay current with these attributes (ICD10, CPT, etc.). Vendors should answer if the system can support the maintenance of this data and if vendors maintain that data. Does system have and stay current with ICD10 codes? Does system update the modifiers as Medicare updates requirements? Does system have the capability of updating the fee schedules as Medicare changes them? Does system allow updating the therapy cap for month end/year end close and then reset all clients back to 0.00 for new year? OVH is seeing to report on the change in resident status (e.g., current resident, bed hold, deceased, etc.). Does system have the capability of reporting all status changes such as admissions, discharges, hospital leave, therapeutic leave, change in level of care, and pay-source changes for a single resident, and daily/monthly census reports?

Date: 2/19/2020

Inquiry: 72032


Question:   To whom it may concern, Company X is requesting a 3 week extension for the RFP submission for Ohio Veterans Home. We simply need more time to work through all of the security documents.

Answer:   Given the important nature of the Project to DVS operations, DVS cannot extend any deadlines at this time.

Date: 2/14/2020

Inquiry: 72006


Question:   Supplement 2, Worksheet RTA – TRUST-36 Can the State provide a use case for the ability to batch process monthly sources of income (i.e. Social Security)?

Answer:   We receive direct deposits for SS, VA & some retirement checks and they are in a batch. We need to be able to enter them into the financial system and post them as a trust fund batch and apply a portion to the AR balance as necessary.

Date: 2/14/2020

Inquiry: 71990


Question:   Supplement 2, Worksheet RTA – TRUST-26 Can the State provide a use case for the ability to alert users for bond assurity for resident funds?

Answer:   The capability of entering the amount of our surety bond into the system and the system have the capability to alert us if we need to increase the amount of surety bond to cover the funds.

Date: 2/14/2020

Inquiry: 71990


Question:   I am unable to locate all of the supplemental documents that are referred to in the proposal but not included in the 118 pages: Please identify where to locate these documents please Specifically the following: Supplement 1 Scope of Work Supplement 2 Functional and Technical Requirements Supplement 3 State Security Privacy and Data Handling Supplement 4 State IT Policy Standard and Service Requirements Thank you

Answer:   These documents are located on the webpage, bottom left, titled "View ODVS (EHR) System RFP Complete RFP Documents".

Date: 2/14/2020

Inquiry: 72004


Question:   Supplement 3, 1.6 – Does the State wish to have an answer under each requirement, 1.6.1 through 1.6.17, or a combined answer for all requirements in the box at the end of 1.6?

Answer:   We are looking for a combined answer of 1.6.1 through 1.6.17.

Date: 2/14/2020

Inquiry: 71989


Question:   Supplement 2, FACE50 – The system has the ability to maintain and produce from the face sheet a historical face sheet and resident information. Can you please provide an example of when you would populate historical information to a face sheet?

Answer:   The system maintains a history of the values in the system so that if a face sheet were produced for a previous date in time it would produce a face sheet for the values that existed at that point in time.

Date: 2/13/2020

Inquiry: 71930


Question:   Supplement 2, ADM-52 – What are the steps of a celestial review?

Answer:   The recapitulation describes the resident’s treatment while residing at the facility until he or she is deceased. After a resident is deceased, the facility completes a celestial review to ensure that the chart is complete, omissions or errors are addressed, physician documentation and notes are present, and needed signatures exist.

Date: 2/13/2020

Inquiry: 71930


Question:   Supplement 2 – Functional and Technical: What are the evaluation criteria for Supplement 2? What is the ranking of the priority levels, is priority level 1 mandatory or is priority level 3 mandatory?

Answer:   The OVH team prioritized the requirements in supplement 2 as part of the development of the RFP. Requirements assigned a priority of “1” are of most importance, a priority of “2” are of second most importance, and a priority of “3” are of third most importance to OVH’s clinical, financial, and operational efforts.

Date: 2/13/2020

Inquiry: 71930


Question:   Is it possible to extend the due date to the original due date of March 5?

Answer:   Given the important nature of the Project to DVS operations, DVS cannot extend any deadlines at this time.

Date: 2/13/2020

Inquiry: 71958


Question:   Assumptions – Supplement 1 page 45, section 9.1 and Attachment Three page 27, number 16. Both of these requirements state, “The Offeror must list all the assumptions the Offeror made in preparing the Proposal.” And also states, “Assumptions should be provided as part of the offeror response as a stand-alone response section that is inclusive of all assumptions with reference(s) to the section(s) of the RFP that the assumption is applicable to. Offerors should not include assumptions elsewhere in their response.”

Can you please clarify where the Offerors should include assumptions in our response?

Answer:   Offerors should list Assumptions as part of a tabbed section as listed in Attachment Three of the RFP. For the Assumptions section listed in Supplement 1, offerors can either repeat those Assumptions or refer back to the tabbed section in the offeror's response.

Date: 2/13/2020

Inquiry: 71958


Question:   General Question: Is this procurement/project being funded by federal funds?

Answer:   The Project will be funded by State funds, supplemented with federal VA funds as available

Date: 2/13/2020

Inquiry: 71950


Question:   Under Section 5.2 Resolution Priority - What language follows “approved by the” in the Performance Target column?

Answer:   Language has been updated to "approved by the State".

Date: 2/13/2020

Inquiry: 71958


Question:   Are you currently billing for Medicaid Part D?

Answer:   The Department of Veterans Services is not a Medicaid provider.

Date: 2/12/2020

Inquiry: 71930


Question:   Can you provide the payer mix?

Answer:   1) We have private assessment - they pay a monthly assessment based on income or choose to pay our monthly max assessment if they choose not to disclose income.
2) Medicare A, B and C (managed care)
3) VA per diem on all residents and for different levels
4) commercial insurance occasionally

Date: 2/12/2020

Inquiry: 71930


Question:   Is there a budget for this project?

Answer:   The State is currently soliciting competitive bids. There is no budget posted for this project.

Date: 2/12/2020

Inquiry: 71930


Question:   Are you currently using a CRM (Contract Relationship Management System)? If so, can you share which commercially available system you are using?

Answer:   The Department of Veterans Services is not currently using CRM.

Date: 2/12/2020

Inquiry: 71930


Question:   Please provide the estimated total number of Concurrent Users.

Answer:   Estimated concurrent users: Sandusky – 100 Georgetown – 50

Date: 2/12/2020

Inquiry: 71930


Question:   Please provide the Number of Providers – prescribing physicians or nurse practitioners Ohio Veterans Home - Sandusky Ohio Veterans Home Georgetown

Answer:   Physician/Provider: Sandusky – 4 Georgetown – 2

Date: 2/12/2020

Inquiry: 71930


Question:   Is there an incumbent vendor in contract for this project? if so, may I know the vendor name, contract number and contract end date?

Answer:   UPDATED RESPONSE: The current EMR/EHR Solution is ADL Data Systems, Inc.

BerryDunn awarded contract referencing RFQ NUMBER: OVHRFQ201801 for business consulting and project management services for RFP 0A1280.

Date: 2/12/2020

Inquiry: 71775


Question:   Regarding reference checks. Page 14 says the State demands five offeror references.

Attachments one (page 18) and seven (page 60) state, “The offeror or subcontractor must provide objective evidence of having provided software, implementation and support experience for EHR software, on at least three (3) projects with a minimum of 50 Medicare Certified Beds.”

Can you clarify if the State wants three or five references?

Answer:   The State is issuing an amendment to correct this discrepancy. Offerors will provide the five (5) references with its Offeror Profile information. These references preferably include peer state veterans’ homes facilities. If the offeror does not currently contract with State Veterans Homes, the State seeks reference facilities with skilled nursing, assisted living, independent living, and governmentally owned entities.

With respect to the Mandatory Requirements, offerors will still be required to submit the Offeror Profile Forms and submit at least three references that meet the stated requirement.

Date: 2/12/2020

Inquiry: 71930


Question:   Reference: 0A1280 Base RFP Heading/Section: Attachment One: Evaluation Criteria, Mandatory Requirement Page 18 The first mandatory requirement states "The offeror or subcontractor must provide objective evidence of having provided software, implementation and support experience for EHR software, on at least three (3) projects with a minimum of 50 Medicare Certified Beds."
Under Part Four: Evaluation of Proposals, Reference Checks (page 14), it states "The State demands five offeror references."

Please clarify the number of references each vendor is required to provide.

Answer:   The State is issuing an amendment to correct this discrepancy. Offerors will provide the five (5) references with its Offeror Profile information. These references preferably include peer state veterans’ homes facilities. If the offeror does not currently contract with State Veterans Homes, the State seeks reference facilities with skilled nursing, assisted living, independent living, and governmentally owned entities.

With respect to the Mandatory Requirements, offerors will still be required to submit the Offeror Profile Forms and submit at least three references that meet the stated requirement.

Date: 2/12/2020

Inquiry: 71912


Question:   Question: Can the site provide clarification on the definition of "business entity"? Does this imply that we/the offeror are an Ohio corporation?"

Answer:   As used in this section and section 145.038 of the Revised Code, "business entity" means an entity with five or more employees that is a corporation, association, firm, limited liability company, partnership, sole proprietorship, or other entity engaged in business.

It does not imply that an offeror is an Ohio corporation.

Date: 2/12/2020

Inquiry: 71812


Question:   Attachment three, page 23 - All pages, except pre-printed technical inserts, must be sequentially numbered. Does the State want the offeror to override the page numbers in the State provided Attachments and Supplements when including them in our proposal response?

If the offeror is required to modify the page numbers on the State provided Attachments and Supplements, will that disqualify the offeror’s response as stated under number 6 on page 26?

“…The Supplement’s content must not be modified. If the content is modified, reformatted, or omitted, the offeror’s response may be disqualified…”

Answer:   If the offeror is including pre-printed technical inserts, they can be included as a tabbed section at the end of the offeror's response. The State does NOT want the offeror to override the page numbers in the Attachments and Supplements provided.

Date: 2/12/2020

Inquiry: 71930


Question:   Page 23, Proposed Solution – Supplement 1

Is it the State’s intent for the offeror to insert the entire content of Supplement 1 as a single section in section 6 their proposal? Or, do you just want us to provide the requirements that need a response?

Answer:   Offerors must submit the entire content of Supplement 1.

Date: 2/12/2020

Inquiry: 71930


Question:   We do not see where Supplement 4 is required as part of the proposal response. Is Supplement 4 provided for informational purposes only?

Answer:   Offerors must include a fully completed copy of Supplement 4 in this section of their proposal. Offerors must follow the completion instructions contained in the supplement when preparing their response. When responding, offerors should note the redaction process described in the RFP section entitled “Proposal Submittal.” This section is located within the General Instructions (Part 3) of the RFP.

Date: 2/12/2020

Inquiry: 71930


Question:   On page 24 under Technical Proposal, number 19 Master Cloud Services Agreement. There is no detail explaining what the State would like to see. Is it safe to assume the offeror needs to supply their Sample Master Cloud Services Agreement?

Answer:   The State's Master Cloud Services Agreement has been provided as Attachment Eleven in the RFP.

Date: 2/12/2020

Inquiry: 71930


Question:   Reference: 0A1280 Base RFP Section/Heading: Attachment Three: Requirements for Proposals, 5. Offeror Profile Page: 25 The 5.Offeror Profile description states "Each Response must include a description of the offeror capability, capacity, and experience in support of the requirements. The description should include the date the offeror was established, its leadership, number of employees, number of employees the offeror will engage in tasks directly related to the Project, and any other background information or relevant experience that will help the State gauge the ability of the offeror to fulfill the obligations of the Contract.
The offeror must use the Offeror Profile Summary Form(s) (Attachment Seven) and fill them out completely to provide the required information."

Attachment 7 Offeror Profile Summary Form does not contain a section to address the first part of the instructions in 5. Offeror Profile. Please indicate where in the proposal you would like Offeror to post the "description of offeror capability, capacity, and experience."

Answer:   The State is issuing an amendment to correct this discrepancy.
The Offeror Profile information must be provided in WORD format in a tabbed section.
The Offeror Profile Summary Forms must be completed for the Mandatory Requirements listed in the scoring table of the RFP.

Date: 2/12/2020

Inquiry: 71915


Question:   No listed part of RFP is associated with the following information request.
Question: MEDITECH needs the following data to configure the hosted hardware architecture:

Max concurrent acute physicians on the system during peak times:
Max concurrent acute end user on the system during peak times:

Total Annual Inpatients per Facility
Annual Discharges:
Total Beds per facility:

Answer:   OVH has no acute care operations, they are not a hospital-based organization. They operate skilled nursing, domiciliary, and domiciliary plus services to residential veterans staying at their Sandusky and Georgetown facilities. OVH does have physicians/providers who work for OVH in those care settings as well as nurses, STNAs, etc. Below we have attempted to answer your questions from the perspective of OVH’s operations:,
Max concurrent physician/provider – Georgetown – 2 Sandusky – 4 Max concurrent end user during peak time – Georgetown – 50 Sandusky – 100 Total Beds: Georgetown - 168 NH Sandusky - 427 NH and 206 Domiciliary Total Annual Discharges per facility: Georgetown – averages 60 discharges per year Sandusky – averages 226 discharges per year

Date: 2/12/2020

Inquiry: 71805


Question:   STNA tab ADL-2 The system has the ability to push kiosk captured Vital Signs to Veteran Ribbon
Question: Can the site clarify what they mean by Veteran Ribbon? Is this what they refer to as the patient chart? There are 6 mentions of the ribbon and appears to be a summary of information.

Answer:   Veteran Ribbon = the summary section of the EHR software that may run along the top of screen or other location in the software that provides a summary of information about the veteran.

Date: 2/12/2020

Inquiry: 71805


Question:   Divided_Supplement 2 - Functional and Technical Requirements ADM-52 The system has the ability to complete a celestial review

Question: Can the site please clarify what they mean by a celestial review? This question is under the Release of Information heading and we do not know what it is referring to in this context.

Answer:   A celestial review is a chart review completed following the death of a resident and part of the recapitulation of stay. It is to ensure that everything is correct and complete in the record. This is helpful for any record requests received in the future by an outside party.

Date: 2/12/2020

Inquiry: 71805


Question:   Attachment Ten: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS
Question: The Base RFP indicates this form is to be submitted along with the total proposal package, but it is not included in the list of tabbed sections. Where should this form be included in our proposal?

Answer:   The State is issuing an amendment to the RFP. Offerors will be required to return this form in the tabbed section.

Date: 2/12/2020

Inquiry: 71805


Question:   Business Associate Agreement -
Question: OVH included a BAA in the files but does not request one in return in the list of required sections. We’d like to confirm if OVH expects to receive a BAA from the offeror in the proposal.

Answer:   Attachment Three in the RFP requires the offerors to return the BAA in their responses.

Date: 2/12/2020

Inquiry: 71805


Question:   Attachment Three: Requirements for Proposals § Supplement 1 Response. Supplement 1 – Scope of Work Requirements is being provided as a Microsoft Word document through the State’s procurement website as a convenience for responding to the RFP. The supplement’s content must not be modified. If the content is modified, reformatted, or omitted, the Offeror’s response may be disqualified. As part of their response, Offerors are to provide native Microsoft Word documents that comprise the requirements of a Supplement, inclusive of their response.

Question: Is OVH requesting an original copy of Supplement 1 to be included followed by a separate document (“native Microsoft Word documents”) with our responses, or can we respond within the original Supplement 1 below each question?

Answer:   Supplement 1 is being provided as a WORD document so that each offeror may respond directly in that document.

Date: 2/12/2020

Inquiry: 71805


Question:   Reference: 0A1280 Base RFP Heading/Section: Attachment Three: Requirements for Proposals, 8, Acceptance of Supplement 3 - State Architecture and Computing Standards, Security and Privacy, IT Computing Policy and Data-Handling Requirements Page: 26 Item 8 states "Offerors must include the entire content of Supplement 3 as a single section in their proposal. The offerors must include a statement at the beginning of the section indicating that the offerors have read, understand, and agree to the Requirements contained in Supplement 3." Please confirm Offeror is not required to complete Supplement 3 but rather just review and state acceptance of the Supplement.

Answer:   Supplement 3 must contain answers to all questions within and be submitted with your completed proposal.

Date: 2/11/2020

Inquiry: 71914


Question:   Reference: 0A1280 Base RFP Heading/Section: Attachment Three: Requirements for Proposals, Proposal Format Page: 23 The instructions provided under Proposal Format, paragraph two states "The offeror’s proposal submission must be submitted using the Microsoft Word version of the RFP to provide responses to the RFP." In Part Three: General Instructions, page 9, it states "Included in each sealed package, the offeror also must provide an electronic “searchable” copy of everything contained within the package on a flash drive (portable storage device) in Microsoft Office (native format), Microsoft Word (native format), Microsoft Project (native format), Microsoft Excel (native format) and Adobe Acrobat format, as appropriate." Please clarify the format required for electronic submission of each vendors proposal.

Answer:   If the state provides the original in a MS Word format, the offeror must return it completed in a MS Word format. Same for Excel, Project, Adobe.

Date: 2/11/2020

Inquiry: 71913


Question:   Reference: Supplement 4 - State IT Policy Standard and Service Requirements_0A1280 Heading/Section: Entire document Page: All pages Please confirm Supplement 4 - State IT Policy Standard and Service Requirements_0A1280 is for review purposes only and does not require completion or acceptance at this time.

Answer:   Supplement 4 must contain your responses to each question and must be submitted with your proposal.

Date: 2/11/2020

Inquiry: 71916


Question:   4. The system is fully compliant with Ohio House Bill #648. Question: Which year Ohio Bill #648 is being referred to?

Answer:   House Bill 648, originally from 2008, has been codified into R.C. 1347.15. So, systems proposed must be compliant with that Code provision.

Date: 2/10/2020

Inquiry: 71806


Question:   We look forward to responding to this RFP. Id like to request an extension on the Proposal Due Date in order to ensure a thorough and complete response, with the time needed for the multiple reviews we require for state & local proposals like this one prior to submission. Thank you for your consideration.

Answer:   Given the important nature of the Project to DVS operations, DVS cannot extend any deadlines at this time.

Date: 2/10/2020

Inquiry: 71779


Question:   What is the current EMR/EHR Solution? Is this a custom or OTS.

Answer:   The current EMR/EHR Solution is ADL Data Systems, Inc and it is a COTS solution with some customization.

Date: 2/3/2020

Inquiry: 71747


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Inquiry period ended:  2/21/2020 8:00:00 AM