Opportunity Detail

Questions and Answers

Ohio Parenting and Pregnancy Program Grant
Document #:  JFSR2021178173


Question:   Overall question: If the grant request does not meet all criteria for spending in a category, is it the policy of the ODJFS to amend the grant request or issue a partial grant or will the entire grant be denied? For instance, if ultrasound is listed but it is not an allowable expense, will everything else be approved except the ultrasound if everything else is proper and meets the scoring requirements in the grant application? In other words, does ODJFS use a line item approval process?

Answer:   No, ODJFS does not use a line item approval process. Ultrasounds are a Medicaid-eligible service and therefore not allowable for this grant. Unallowable costs will not be approved for the grant.

Date: 10/24/2019

Inquiry: 67785


Question:   Do you have to have your staff hired before you send the request for proposal.

Answer:   No, vacant positions should be identified as well as a description of proposed duties included.

Date: 10/24/2019

Inquiry: 67784


Question:   Program Budget. I see the budget form limits equipment to 5% of the total. Does this mean that each year has to be less than 5% of the total, or can year 1 be higher if between the 2 years we don’t exceed 5% of the total? In other words, can we front-end load equipment purchases if the total doesn’t exceed the 2 year budget?

Answer:   Yes, you may front load as long as the total award does not exceed 5%.

Date: 10/24/2019

Inquiry: 67783


Question:  

Answer:   An applicant should meet the requirements of the RFGA, please review all of section 3.5. The applicant will be the primary grantee and will decide in the proposal how many sub grantees they will use and what the level of responsible for each subgrantee shall be.

Date: 10/24/2019

Inquiry: 67780


Question:  

Answer:   No, pregnancy tests are unallowable. The cost is covered by Medicaid and cannot be covered by TANF.

Date: 10/24/2019

Inquiry: 67779


Question:  

Answer:   No, pregnancy tests are unallowable. The cost is covered by Medicaid and cannot be covered by TANF.

Date: 10/24/2019

Inquiry: 67778


Question:  

Answer:   No, a record of the client acknowledgment and signature must be kept. ODJFS has a standard program application that requires participants to provide a signed attestation confirming TANF eligibility. Alternative forms may be used as long as the same information is provided.

Date: 10/24/2019

Inquiry: 67777


Question:  

Answer:   No, pregnancy tests are unallowable. The cost is covered by Medicaid and cannot be covered by TANF.

Date: 10/24/2019

Inquiry: 67776


Question:  

Answer:   Funds can be used for curricula development, staff positions and for additional training for counseling staff related to the grant as governed by 2 CFR 200. No, it is not a problem if the authorized signer for the organization lives out of state, unless it is the Program Lead. The Program Lead must be in a lead position on this project and reside in the State of Ohio. Also, applicants must have a physical location or office in the State of Ohio.

Date: 10/24/2019

Inquiry: 67775


Question:  

Answer:   TANF Funds may not be used for advertising. Funds may be used to provide outreach and awareness of services to the likely eligible or eligible population.

Date: 10/24/2019

Inquiry: 67774


Question:  

Answer:   Funds may be used to provide outreach and awareness of services to the likely eligible or eligible population. Only the portion of the costs related to outreach and awareness services to likely eligible or eligible population for this grant, including a website, is allowable.

Date: 10/24/2019

Inquiry: 67773


Question:  

Answer:   Yes, ODJFS has a standard program application that requires participants to provide a signed attestation confirming TANF eligibility. Alternative forms may be used as long as the same information is provided.

Date: 10/24/2019

Inquiry: 67772


Question:  

Answer:   ODJFS has a standard program application that requires participants to provide a signed attestation confirming TANF eligibility. Alternative forms may be used as long as the same information is provided.

Date: 10/24/2019

Inquiry: 67771


Question:  

Answer:   Staff, other than the Program Lead, that live out of state is not a violation of the RFGA on its face. however, please review section 5.2 concerning Offshore Services to stay compliant.

Date: 10/24/2019

Inquiry: 67770


Question:  

Answer:   Yes, as long the Program Lead holds, at minimum, a two (2) -year degree in social services or similar discipline and demonstrates a minimum of two (2) years of experience operating in the areas of family planning, abortion prevention services, childbirth promotion, parenting education/development, and/or adoption assistance. Program Lead must be in a lead position on this project and reside in the State of Ohio.

Date: 10/24/2019

Inquiry: 67769


Question:  

Answer:   The purchase of vitamins is not prohibited by TANF.

Date: 10/24/2019

Inquiry: 67768


Question:  

Answer:   If awarded, actual expenditures related to occupancy and equipment are allowable under this grant as governed by 2 CFR 200. Please also see Attachment D, Program Budget Form and Instructions.

Date: 10/24/2019

Inquiry: 67767


Question:  

Answer:   A county JFS is a separate organization and is not part of the Ohio Department of Job and Family Services. Contact with them would not be improper communication under Section 2.3.

Date: 10/24/2019

Inquiry: 67766


Question:   We submitted an inquiry last Wednesday and we have not received a response as of today. Could you please provide a status on our inquiry and expected response date? Thank you so much

Answer:   The answer was posted on Wednesday, October 16, 2019.

Date: 10/24/2019

Inquiry: 67755


Question:   In section 3.3 Key Staff Experience & Capabilities - C. Fiscal Specialist - can this individual be a sub-contracted accountant? Our organization pays an outside firm that handles our payroll, bookkeeping, accounting, etc. This individual currently prepares all of our budgets, financial statements, and other accounting needs.

Answer:   Yes, you may subcontract for a fiscal specialist.

Date: 10/24/2019

Inquiry: 67751


Question:   In Section 3.3 Key Staff Experience and Capabilities - The PROGRAM LEAD requirement is to for this individual to have a minimum of 2-year degree in social services or similar discipline. Does this person have to have a 2-year degree or can professional experience in the social service field be equivalent? Can you please help clarify?

Answer:   Section 3.3. states that the Program Lead must hold, at minimum, a two (2) -year degree in social services or similar discipline and demonstrates a minimum of two (2) years of experience operating in the areas of family planning, abortion prevention services, childbirth promotion, parenting education/development, and/or adoption assistance. Professional experience does not meet the requirement of a 2-year degree.

Date: 10/24/2019

Inquiry: 67750


Question:   Hi, I was wondering if there is a certain budget allocated for this program? And how many grants may be awarded?

Answer:   Am. Sub. HB 166 provides a total of $3.75M in each fiscal year. As such, there is no set number of awards, ODJFS is putting forth an effort to award all available funding provided.

Date: 10/24/2019

Inquiry: 67746


Question:   Article 111 Grant advance section: mentions the possibility of receiving a grant advance of total dollar amt. Can you please explain how this works, when it might be granted and what is required for us to receive a grant advance? Thanks.

Answer:   No grant advances will be made under this grant.

Date: 10/24/2019

Inquiry: 67727


Question:   Reference to 2.4: The Time frames and Funding Available section lists a number of services allowed under this funding Is the purchase of pregnancy tests allowed under this grant? Also, we provide incentives for preventing infant mortality by giving the clients a gift card if they complete 6 prenatal visits at our clinic would this type of incentive still be allowed under this funding cycle?

Answer:   No, pregnancy tests are unallowable. The cost is covered by Medicaid and cannot be covered by TANF. Regarding incentives, please see Attachment D, Program Budget Form and Instructions, allowable purchases include other reasonable and appropriate supportive services related to the grant and as governed by 2 CFR 200.

Date: 10/24/2019

Inquiry: 67726


Question:   This question refers to Sub grantees: Do any Sub grantee’ budgets go under “Contracted Services” or under “Other” or do their expenses have to be integrated into the other budget categories?

Answer:   Please use “Other” for subgrantee expenses and provide detailed information in the budget narrative.

Date: 10/24/2019

Inquiry: 67708


Question:   This question refers to Sub grantees: Do any Sub grantee’ budgets go under “Contracted Services” or under “Other” or do their expenses have to be integrated into the other budget categories?

Answer:   Please use “Other” for subgrantee expenses and provide detailed information in the budget narrative.

Date: 10/24/2019

Inquiry: 67707


Question:   In section 5.2 of the RFGA, it specifies that there should be 5 tabs in the application. However, this section does not mention what content the fifth tab should have it stops at Tab 4 (Examples, other). What should be included in Tab 5?

Answer:   In section 5.2 of the RFGA, it specifies that there should be 5 tabs in the application. However, this section does not mention what content the fifth tab should have it stops at Tab 4 (Examples, other). What should be included in Tab 5?

Date: 10/24/2019

Inquiry: 67703


Question:   May the funds be used to provide outreach and awareness through online mediums?

Answer:   Yes; however all created media or printed materials must be pre-approved by ODJFS prior to distribution.

Date: 10/16/2019

Inquiry: 67694


Question:   Question: Re: Appendix A, Technical application, Program Budget: We would like to open a new location in order to increase the number of TANF eligible clients we can serve and provide all of the services that we provide at our current location. My question is in regards to the" Other" columns on the budget: Are we able to request costs for purchasing a new building that would enable us to better serve eligible beneficiaries?

Answer:   Funds for this grant may not be used for Capital Expenditures, purchase of land, of purchase or construction of facilities.

Date: 10/16/2019

Inquiry: 67693


Question:   Question: Section 3.1. D. Mandatory Application Qualifications: I have a question about the Applicants primary purpose as stated: D. Applicants’ primary purpose must be to promote childbirth, rather than abortion, through counseling and other services, including parenting and adoption support We, Vineyard Community Center (applicant) are preparing to apply for this funding opportunity. One of our primary programs that we offer is our Value Life Ministry that provides support to women and families in crisis pregnancies that includes providing ALL of the mandatory services through our program and strategic partnerships with various community organizations. As the core program of Vineyard Community Center (applicant), our Value Life Ministries’ primary purpose is to support women and children by promoting childbirth, rather than abortion, through mentoring/counseling and other services, including parenting and adoption support. Our Value Life ministry will provide the key leadership and oversight of programs and activities related to this grant. Our question is, are nonprofit organizations that provide a comprehensive menu of programs and services, including programs that primary purpose is “supporting women and children” eligible for this funding.

Answer:   ODJFS cannot make a determination on whether the entities meet the qualifications prior to application submission and review. Section III, 3.1.D. of the RFGA states that the “Applicants’ primary purpose must be to promote childbirth, rather than abortion, through counseling and other services, including parenting and adoption support.” The applicant must provide signed Program Assurances stating that the primary purpose is to promote childbirth, rather than abortion, through counseling and other services, including parenting and adoption support.” Along with the assurances, an applicant may also provide evidence to support their purpose. Each applicant will be reviewed and scored based on the requirements of this RFGA.

Date: 10/16/2019

Inquiry: 67692


Question:   My question is in reference to the overall timeline of OPP: In the past the OPP funds have not been available until quite a few months after the fiscal year started, February for the last cycle two years ago which only left a little less than 5 months to expend the entire first year budget. This makes it extremely difficult to manage. Would you consider expanding the first year to be completed a year after the funds were available to the applicants rather than shortening the time frame to only the months left before June 30?

Answer:   Funds appropriated in the State of Ohio’s 2020/2021 Operating Budget are available for use during each state fiscal year of the biennium. JFS cannot extend the grant fiscal year beyond June 30,2021.. Applicants should budget according to the amount they anticipate spending within the time available for each state fiscal year.

Date: 10/16/2019

Inquiry: 67689


Question:   We are a small faith-based pregnancy center. What are the restrictions on the sharing of our Christian faith with the clients?

Answer:   Applicants may not use direct government funds to support inherently religious activities such as prayer, worship, religious instruction, or proselytization. Any inherently religious activities must be offered separately in time or location from services directly funded with government assistance and must be voluntary for participants.

Date: 10/11/2019

Inquiry: 67685


Question:   Section 3.5 Participant Eligibility focuses on ensuring and determining eligibility. How would participants have to demonstrate citizenship?

Answer:   The applicant is not required to collect citizenship documents from participants however participants must provide a signed attestation confirming that they are an United States citizen or meet one of the Citizenship exceptions under Ohio Administrative Code 5101:1-2-30.

Date: 10/11/2019

Inquiry: 67684


Question:   Section 3.3 D. describes the role of the Case Worker. During the last OPP grant cycle our organization identified staff nurses as Case Workers since they fulfill the role of care coordination and providing resources/services that promote childbirth and parenting. Is this still allowable?

Answer:   Yes. The grant will reimburse payroll costs for the non-medical related caseworker services.

Date: 10/9/2019

Inquiry: 67679


Question:   3.6 Section C-Mandatory Services: I have a question about the ABCs of safe sleep (Celebrate One) service listed. We offer another Safe Sleep material as part of our curriculum. Would it be permissible to still use the material we are using, or do we need to replace it with the ABCs of safe sleep (Celebrate One) in order to meet the service requirements? If we do need to replace it, are we required to become Ambassadors, as well (per the Celebrate One website)?

Answer:   At a minimum, applicants must provide mandatory services as listed in Section 3.6., C. Program Design, including ABCs of safe sleep, however applicants may use another curriculum in addition to this requirement.

Date: 10/9/2019

Inquiry: 67678


Question:   Medicaid will not pay for "limited ultrasound" exams so can we charge for them as a way of promoting childbirth over abortion ?

Answer:   Ultrasounds are a Medicaid-eligible service and therefore not allowable for this grant.

Date: 10/9/2019

Inquiry: 67674


Question:   Re: Appendix A, Technical application, Program Budget: We would like to open a new location in order to increase the number of TANF eligible clients we can serve and provide all of the services that we provide at our current locations. My Question is in regards to the" Other" columns on the budget: Are we able to request occupancy costs for a new location such as rent, furniture, office supplies,etc. as part of this grant opportunity?

Answer:   If awarded, actual expenditures related to occupancy costs are allowable under this grant as governed by 2 CFR 200.

Date: 10/9/2019

Inquiry: 67671


Question:   Can a required staff person for this grant also be a volunteer, or must he/she be a full time/part time staff member as well as a sub-contractor?

Answer:   Volunteers are not considered staff and would therefore not meet the requirement of mandatory staffing found in Section 3.3, Key Staff Experience and Capabilities.

Date: 10/7/2019

Inquiry: 67669


Question:   Can a required staff person for this grant also be a volunteer, or must he/she be a full time/part time staff member as well as a sub-contractor?

Answer:   Volunteers are not considered staff and would therefore not meet the requirement of mandatory staffing found in Section 3.3, Key Staff Experience and Capabilities.

Date: 10/7/2019

Inquiry: 67668


Question:   May the funds be used for advertising expenses?

Answer:   TANF Funds may not be used for advertising. Funds may be used to provide outreach and awareness of services to the likely eligible or eligible population.

Date: 10/7/2019

Inquiry: 67666


Question:   Is there a minimum or maximum dollar amount that can be requested?

Answer:   There is no minimum or maximum amount, however, applicants should request only what is reasonable and necessary to achieve program outcomes as described in Section 3.6, Program Design. Please also see Section 2.4, Timeframes and Funding Available.

Date: 10/7/2019

Inquiry: 67665


Question:   Can I have more information about the job description ,pay rate and the ideal person you are looking for.

Answer:   This is a grant opportunity, please see Section 1.3, Overview of the Project. Specific Key Staff Experience and Capabilities found in Section 3.3 pertain to applicant agencies.

Date: 10/7/2019

Inquiry: 67659


Question:   There dont seem to be any minimum amounts or caps for this announcement which is different than in years past. Could you explain the reasoning behind this change? Can you provide any additional guidance to us as far as budgeting for our applications? Thanks.

Answer:   Am. Sub. HB 166 provides a total of $3.75M in each fiscal year. As such, ODJFS is putting forth an effort to award all available funding provided. Agencies should budget for reasonable and necessary costs associated with achieving the grant outcomes as described in Section 3.6, Program Design, without supplanting current funding.

Date: 10/7/2019

Inquiry: 67657


Question:   Reference Section 1.5: Our centers provide "limited ultrasounds" which are not payable by Medicaid. We do this in order to provide the client with the knowledge of whether or not they have a viable uterine pregnancy as well as to provide another source for proof of pregnancy so that they can APPLY for medicaid. In almost all cases, approximately 98%, our clients are not Medicaid eligible when they come to us for their initial appointment. Part of what we do is help them to gather the necessary paperwork and documentation of pregnancy so they can BECOME Medicaid eligible. Therefore, we are asking if we can continue to bill for these "limited ultrasounds" since they are not Medicaid payable and since almost all of our clients are not Medicaid eligible at the time these services are requested?

Answer:   Any costs related to Medicaid are ineligible, this includes services performed in becoming eligible for Medicaid.

Date: 10/7/2019

Inquiry: 67656


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Inquiry period ended:  10/21/2019 8:00:00 AM