Questions and Answers
Ohio Group Prenatal Care
Document #: CSP905519
Question: Would ODH consider extending the submission deadline?
Answer: Yes, an addendum will be issued to extend the due date to February 1, 2019.
Question: Can you please clarify if offerors are required to designate 15% of the work for MBE subcontractors. Also, There is nothing listed in the submission requirements regarding an MBE participation plan. Where should this information be included?
Answer: MBE participation is not a requirement. Offerors will be awarded points based on the percentage of MBE participation submitted with the RFP response. The table showing distribution of MBE points is located on page 156 of the RFP. Attachment Nine, the Minority Business Enterprise Plan should be included with the response as Tab 19, if applicable. The language referring to the 15% requirement on Page 15 of the RFP is regarding the State's mandatory set-aside requirement.
Question: Do the clinical sites participating in the study each need to go through their own IRB process? (page 22 or RFP - Agency Special Conditions)
Answer: There may be clinic-specific guidelines for data sharing and conducting research within the clinic. It is expected that the applicant would determine the clinic-specific guidelines and carry out the clinic-specific guidelines in order to have that clinic participate in the project. As stated in the RFP on page 19, it is the expectation that the applicant will "Execute any needed agreements with participating clinics for data sharing, etc.". Depending on the clinic-specific guidelines, this may or may not include the clinic submitting their own IRB. Because the IRB application submitted to ODH from the applicant should include a list of the clinic sites and details on agreements placed with the clinic sites approving the use of the clinic to conduct the research and share data, clinic agreements will need to be in place prior to submitting the ODH IRB application.
Question: Because ODH IRB approval is required to be submitted for all research (page 22 or RFP - Agency Special Conditions) can you provide information on the timing for ODH’s IRB turnaround process to use for planning the completion of deliverables (for the Gantt charts requested on page 28 of RFP - Work Plan).
Answer: As per the ODH IRB website (https://odh.ohio.gov/wps/portal/gov/odh/explore-data-and-stats/institutional-review-board), submission deadlines for applications are listed under "Calendar of Events 2019" for specific meeting dates. Decisions are typically provided within a few days after the meeting date. As noted on the website, it is strongly recommended to submit applications prior to the deadline for the month you would like your application to be reviewed. This allows time for a basic initial review by the IRB administrator (missing forms, etc) and for review by ODH programs. By submitting early, any questions by either ODH IRB or ODH programs can be posed to the applicant and addressed prior to the submission deadline.
Question: Can you please confirm that there is no cost associated with using the ODH Institutional Review Board? (if there is a cost to the contractor, what is it?)
Answer: There are no costs associated with using the ODH IRB.
Question: If the MBE Subcontractor is not named, but the intent is to assign at least 15% of the work, will the Contractor still receive MBE Set-Aside points?
Answer: No, the MBE supplier must be named in the RFP response.
Question: Does the Ohio-certified MBE Subcontractor have to be named in the proposal at time of submission, or can the Contractor release an RFP after the award is issued?
Answer: In order to be awarded points for the MBE set aside, the MBE supplier must be named in the RFP response.
Question: Is the source of funding for this contract Federal funds or only state funds?
Answer: Both federal and state funding will be used.
Question: How would the state like the offerer to handle payment for the provision of prenatal care for women who do not have health insurance and are not eligible for Medicaid?
Answer: As stated in the RFP, part of the research plan should include a description of the clinical sites that will be included in the study. Further, there should be a clear rationale for selection of the clinics included (with further details on the components of the rationale included in the RFP). If the selected clinics do not have existing mechanisms for handling payment for the provision of prenatal care for women who do not have health insurance and are not eligible for Medicaid, please include this information in the application and offer a solution.
Question: If the offerer proposes to test the efficacy of adding on-site prenatal care to an existing community-based pregnancy support model, is the state willing to negotiate intellectual property rights recognizing that the proposed program (curriculum) might already be trademarked or copyrighted?
Answer: The RFP states that the State is soliciting services to develop "the curriculum for an Ohio-specific group prenatal care model". While there will be overlap with content of existing programs, collectively the intent is that curriculum is unique and specific to the needs of Ohio women.
Question: Is it permissible to propose Co-PIs with complementary expertise?
Answer: Yes, it is permissible to propose co-PIs with complementary expertise that clearly shows how the individual(s) will contribute to the work.
Question: It is recognized that the State wants a clear and concise proposal, but is there a page limit for the work plan?
Answer: There is not a page limit, please be as clear and concise as possible.
Question: Will the research team be guaranteed first or senior authorship on all publications?
Answer: Authorship is defined based on guidelines from the International Committee of Medical Journal Editors (http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html). Additional guidelines specific to first and senior authorship can be found in a publication by Riesenberg&Lundberg (attached). Please note that any product or results of a deliverable for this project are owned by ODH.
Question: The RFP states that a proposer will publish "at least 2" publications on research findings. Will we be able to publish more than that?
Answer: Yes, more than 2 publications can be pursued. As stated in the RFP, publications should be pursued in collaboration with ODH. Collaboration includes ODH being included in any publication(s) as co-author(s). This collaboration is required for not only manuscripts, but any publication such as presentations/abstracts presented at symposia, national, or regional professional meetings.
Question: Does the RFP include an implementation?
Answer: Please clarify your inquiry.
Question: Can you further define what you envision as elements of an Ohio specific curriculum? Do you envision something different than the Centering Healthcare Institute model?
The Ohio-specific curriculum should be inclusive of the (text from the RFP) “entire prenatal period (starting the first trimester) through delivery and 12 months postpartum.” The curriculum must include:
1. Standard prenatal and postpartum medical care.
2. Prenatal and postpartum topics specific to reducing stress/anxiety, increasing social and community support, and addressing other social determinants of health (e.g., alcohol and substance abuse prevention, mental health, law enforcement, health care access, healthy housing, homelessness, or the built environment.
3. Engagement/coordination with individuals and organizations involved in clinical prenatal/postpartum care and public health efforts for reducing prematurity during the planning and execution of the proposed activities. Because prematurity is the leading contributor to infant mortality, and the disparity in Ohio’s infant mortality rates continues to worsen, the curriculum should be tailored to address the specific needs of Ohio’s high risk women.
Question: Is there a target # of patients that would be enrolled in programs, with studies conducted?
Answer: As stated in the RFP, the target number of patients to be included in the research study should be based on power calculations for the outcome of interest. The application should include an explanation of the power calculations and calculated sample size. Refer to Item I. B. 2. a. in the Work Requirements of the RFP.
Question: Is this RFP looking for the program to be piloted in one part of the state, studied, and then replicated throughout the state? Or is the intention for the program to be implemented state-wide and studied broadly?
Answer: The research plan should include details on where the applicant proposes the study should be implemented and tested. The proposed sites need to support the sample size needed to test reducing disparities in prematurity. Refer to Item I. B. 3 in the Work Requirements of the RFP.
- Ohio Buys Suppliers Login
- Current Contract Search
- Bid Opportunities Search
- Ohio Buys Catalog Search
- IT Release and Permit
- Telecommunication Contracts &
Cloud Services Agreements
- IT Enterprise Services Portal
- MBE & EDGE Opportunities
- State Contract Opportunities
- State Printing and Mail Services
- Procurement Related Web Links
- State Procurement Manual
- State Procurement Supplier Handbook
- Agency State Term Schedule Purchases
- FY 2018 (07/1/17-09/30/17)
- FY 2018 (10/1/17-12/31/17)
- FY 2018 (01/1/18-03/31/18)
- FY 2018 (04/1/18-06/30/18)
- FY 2019 (07/1/18-09/30/18)
- FY 2019 (10/1/18-12/31/18)
- FY 2019 (01/1/19-03/31/19)
- FY 2019 (04/1/19-06/30/19)
- FY 2020 (07/1/19-09/30/19)
- FY 2020 (10/1/19-12/31/19)
- FY 2020 (01/1/20-03/31/20)
- FY 2020 (04/1/20-06/30/20)
- FY 2021 (07/1/20-09/30/20)
- FY 2021 (10/1/20-12/31/20)
- FY 2021 (01/1/21-03/31/21)
- FY 2021 (04/1/21-06/30/21)
- FY 2021 (07/1/21-09/30/21)