Opportunity Detail

Questions and Answers

Renewable Energy Purchase Agreement Target of Approximately 12,000,000 kWh/year of Solar Energy Resources
Document #:  RS900219


Question:   Please indicate the type and fuel of each facilitys heating, cooling and water heating systems.

Answer:   This question is not relevant to the scope of work of this project.

Date: 2/27/2019

Inquiry: 59543


Question:   From the addendums provided, several of the sites have supply contracts that extend into 2022. Are there any provisions in those supply contracts that restrict the ability to install net metered solar prior to the end of contract?

Answer:   There are no restrictions in the referenced supply contracts.

Date: 2/27/2019

Inquiry: 59537


Question:   Will the bid opening date be extended?

Answer:   The opening date will not be extended at this time.

Date: 2/27/2019

Inquiry: 59544


Question:   Page 1 of the RFP document states that the Department of Administrative Services is looking for a Renewable Energy Purchase Agreement totaling up to 100 MW of solar. On the same page, you also state you are looking for approximately 12,000,000 kWh/year of solar energy. Since these numbers result is vastly different generation of solar energy, can you please confirm if 100 MW is still the maximum amount you are looking for out of this proposal?

Answer:   This typo was addressed in Addendum one.

Date: 2/27/2019

Inquiry: 59545


Question:   Are the corrections facilities okay with the projects tapping the line-side of the transmission and distribution infrastructure?

Answer:   The tapping placement was not specified in the scope of work. Proposals should include the best suggested location for the proposed panel installation.

Date: 2/22/2019

Inquiry: 59488


Question:   For Suppliers interested in receiving site maps and electrical plans, please see this inquiries response.

Answer:   For Site Maps and Electric Prints: Due to the elevated security requirements of the facilities in this RFP, electrical prints will be made available upon request submitted to: Melissa.Anderson@das.ohio.gov by 5:00pm Wednesday, March 6th. The Department of Rehabilitation and Corrections has a minimum of 300í setback from established fencing.

Date: 2/15/2019

Inquiry: 59478


Question:   What are the interconnection voltages? Do you have precise details on the interconnection, with maps and precise locations for each site? What is the individual consumption load for each site? Are there wetlands? For each site, are there keepaways from the road, side of the property and or the back? For Allen Oakwood Correctional (Lima OH), there are many plots of land to choose from. Could we have more indications that will help us choose which plot? For Grafton, is there a main transmission line? What are the small circles black circles in the map shared during the site visit? Lorain is not included in this RFP, but can it be an offtaker?

Answer:   Grafton has a 3 phase 480 volt interconnection. Allen also has a 480 volt interconnection. Please refer to uploaded drawings made available through DAS website, which shows one year of consumption. We have also uploaded previous years interval data. There are currently two wetlands mitigation projects underway at Grafton. These are shown in uploaded drawings made available through DAS website. We are open to any of the available plots of land. We are just looking for best value. Not that they are aware of for main transmission line. Please refer to uploaded drawings.

Date: 2/15/2019

Inquiry: 59413


Question:   Please provide Single Line Drawings (SLDs) for each prisonís electrical service and main electrical room.

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 2/14/2019

Inquiry: 59379


Question:   For the initial 4 sites (CRC, PCI, AOCI, and GCI), can you provide the follwing information: - Electricity bills (ideally 12 months) - Currenty supplier, contact expiration, etc. - Diagrams indicating existing electrical infrastructure (e.g., single line diagram of site electricity distribution) - Any environmental, survey, or related information on the site - Any plans on potential site expansion (e.g., if site areas are planned for future expansion, if electricity usage is anticipated to increase, etc.)

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 2/14/2019

Inquiry: 59363


Question:   1. Request all pictures taken by their staff be made available. 2. Equipment Data: a. Cut sheets/nameplate data on new electrical equipment to be installed at Allen-Oakwood. b. Cut sheets/nameplate data for all existing electrical distribution equipment (transformers, switchgear, generators, etc.)

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 2/14/2019

Inquiry: 59352


Question:   1. For the CRC and PCI sites in Orient, can maps of the property owned by DRC be provided? If there are preferred locations for solar arrays at these sites, can these locations be identified. 2. During the site visit at PCI, it was mentioned that there is an upcoming expansion planned. Can the area to be utilized in this expansion be identified? 3. Is energy consumption interval data available for any of the sites? If so, can this information be provided in an Excel or comma delimited data format? 4. Can one-line electrical diagrams be provided for all the sites? 5. Can underground utility drawings be provided for all the sites?

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 2/14/2019

Inquiry: 59353


Question:   Since the state is the beneficiary of the asset, but the asset will not be owned by the state, are prevailing wages required for construction? And for maintenance?

Answer:   All prevailing wage requirements, as applicable in Ohio Revised Code 4115, apply to this solicitation and subsequent award.

Date: 1/29/2019

Inquiry: 59381


Question:   The RFP specifies the solar PV projects have to 1) interconnect to PJM (Pg. 20, first sentence) and 2) ensure the solar system proposed will no exceed the facility of the installationís electricity usage during the year (Pg. 20, section IV. A. 1. a.) Does the purchaser intend to allow the projects to be double metered, with a meter for the portion of the solar project servicing the facilities load, and an additional meter servicing the load of the solar projects going to PJM that exceeds the usage of the facilities for proposals addressing the request of up to 100 Mac of nameplate rate solar energy resources (Pg 1., PURPOSE section, sentence 2).

Answer:   The purpose of this request for proposal (RFP) is to obtain 12,000,000 kWh/yr +/- 2% for the facilities listed in the RFP. The 100 mac nameplate reference is a typo that will be removed in the forthcoming addendum. The State does not wish to sell energy back to the PJM, only the amount of energy required to power the facility the solar array is installed on should be generated.

Date: 1/29/2019

Inquiry: 59402


Question:   Are bidders allowed to propose changes to the PPA or provide comments in our RFP response related to material items in the PPA?

Answer:   Yes, the PPA document referenced as an appendix in the request for proposal document is just an example of what the State will accept, any revisions will be reviewed during the evaluation process.

Date: 1/29/2019

Inquiry: 59404


Question:   Is the changing of a proposed subcontractors specified in the RFP response permitted after the project is awarded if a different subcontractor than the one proposed in the RFP response can provide additional value to the project and the state?

Answer:   Please review the below section of the request for proposal document referencing subcontracting. SUBCONTRACTING. The Contractor may not enter into subcontracts for the Work after award without written approval from the State. The Contractor will not need the State's written approval to subcontract for the purchase of commercial goods that are required for satisfactory completion of the Work. All subcontracts will be at the sole expense of the Contractor unless expressly stated otherwise in the RFP.

Date: 1/29/2019

Inquiry: 59403


Question:   I am confused how the Purchase Order would work regarding the milestones listed in the RFP since we are contracting under a PPA. Please clarify.

Answer:   The language referencing milestones and PO receipt will be removed from the RFP in an upcoming addendum.

Date: 1/28/2019

Inquiry: 59382


Question:   Please provide each prisonís electric utility and annual energy use

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 1/28/2019

Inquiry: 59380


Question:   Provide site plans of each prison indicating - the available area - contour elevation lines - the main electrical room location - the utility service drop location - the utility meter location

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 1/28/2019

Inquiry: 59378


Question:   Please provide site walk sign-in sheets

Answer:   This information is not pertinent to the required scope of work. This information will be available by public record request following the award of this RFP. Please contact Chris.Dunlap@das.ohio.gov

Date: 1/28/2019

Inquiry: 59377


Question:   will requested pictures from site visit be posted soon?

Answer:   Requested information, if available, will be presented in a future addendum to follow.

Date: 1/28/2019

Inquiry: 59364


Question:   Could you please clarify specification section III Deliverables? Should proposals include a plan for one location, all, or a combination?

Answer:   Proposals should include the best value to the State, submissions are not required to include panel installation at each location, although that option is not excluded.

Date: 1/28/2019

Inquiry: 59362


Question:   The Lorain Correctional was visited during the site visits, will this location be part of this RFP?

Answer:   Lorain Correctional is not a part of this RFP and should not be included in the submitted proposal.

Date: 1/28/2019

Inquiry: 59361


Question:   Does the DRC anticipate issuing a purchase order even projects under a PPA where the DRC does not put up any capital? And if so, approximately when following award does DRC anticipate issuing a purchase order? The RFP indicates milestones of 45 days following receipt of purchase order for breaking ground and 90 days for completion of panel installation. These milestones are only possible if the purchase order is issued after the PPA contract is signed and after the project permitting and interconnection process are all complete.

Answer:   The language referencing milestones and PO receipt will be removed from the RFP in an upcoming addendum.

Date: 1/28/2019

Inquiry: 59354


Question:   On page 23 of the RFP document, under "Attachment Two: Requirements for Proposals", requirement #19 is that the proposal include a PJM Feasibility Study. Does this require that a PJM feasibility study has just been submitted or that the study has come back to the bidder with results? With multiple solar providers attempting to submit a PJM feasibility study, it may overwhelm or confuse PJM as all the studies will be similar. It is our recommendation that the State of Ohio Office of Procurement requires just the awarded bidder to submit a PJM Feasibility Study for the sites at the Department of Rehabilitation and Correction post-award, rather than have all bidders submit their own now, in order to make things simpler and more efficient for PJM. Typically, as a solar developer, we submit utility interconnection feasibility studies after a bid award and further site diligence.

Answer:   The PJM Feasibility Study will be removed as a requirement for the submission of proposal. The study will be a requirement of the awarded supplier. Addendum to follow, see for additional details.

Date: 1/28/2019

Inquiry: 59293


Question:   On page 23 under the "Attachment Two: Requirements for Proposals" section, he RFP requests that the responding proposal include the PJM Feasibility Study as Tab #19. Does this mean that the proposer must have received the study results from PJM by 3/13/19 or is it acceptable for the request for feasibility study to be submitted by March 13th?

Answer:   The PJM Feasibility Study will be removed as a requirement for the submission of proposal. The study will be a requirement of the awarded supplier. Addendum to follow, see for additional details.

Date: 1/28/2019

Inquiry: 59242


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Inquiry period ended:  2/27/2019 8:00:00 AM