Opportunity Detail

Questions and Answers

SNAP Employment and Training
Document #:  JFSR1819178152


Question:   Section V, 5.2 Start Work Date, (page 10) states “The grantees must be able to begin work no later than seven (7) days after the time funds are encumbered…” Must this work include services to participants or does this reference program startup/hiring, etc.?

Answer:   The grantees must be able to begin work no later than seven (7) working days after the time funds are encumbered and approved by the Office of Budget & Management. This work may include startup, hiring and/or services to participants.

Date: 8/2/2018

Inquiry: 54785


Question:   Section IV, 4.7 Requirement of Memorandum of Understanding Between County Job and Family Services (page 9) states “A letter of commitment is required between the applicant and the targeted County Department of Job and Family Services and is to be submitted along with the application.” Is there a specific individual at Hamilton or Summit JFS that we should reach out to discuss a letter?

Answer:   Applicants should contact the county agency Director’s Office.

Date: 8/2/2018

Inquiry: 54784


Question:   Section IV, 4.6 Selected Applicant Compensation Structure (page 9) reads “ODFJS will use the selected applicants funding as the match component to draw SNAP E&T dollars from the federal government. ODJFS will then use these federal dollars to reimburse the grantee for fifty percent (50%) of their total cost of this program.” In the same section the RFP states “the maximum amount of funds available to reimburse back to the grantees for this program is $400,000.00” Is there state funding available to support the 50 percent of program expenses that are not federally funded, or is this truly at 50 percent match the selected applicant would need to raise? Section IV, 4.6 Selected Applicant Compensation Structure (page 9) also reads “the maximum amount of funds available to reimburse back to the grantees for this program is $400,000.00” Is this $400,000 per county, or total for Summit and Hamilton counties? In the sameSection IV, 4.6 Selected Applicant Compensation Structure (page 9) reads “There is no additional administrative funding.” Is this in reference to all funding expiring after June 30, 2021, or in reference to indirect/administrative costs the applicant may incur? Can you please clarify?

Answer:   No State funding is available. Please refer to section 4.6 Selected Applicant Compensation Structure of the RFGA. $400,000 is the maximum amount available to be reimbursed for the program regardless of the county. No additional funding above the amount stated in the RFGA is available after June 30, 2019 without a specific renewal as stated in section 2.1. The applicant should account for all anticipated costs within the budget submitted.

Date: 8/2/2018

Inquiry: 54783


Question:   Section IV, 4.1 Scope of Program Work, items A and B (page 7), states applicant will “establish support services”” and “provide individuals with occupational skills, training, or education resulting in certificate or credential for an in-demand occupation.” Will the selected provider be expected to be onsite with the local JFS agency, and what systems will they be required to use?

Answer:   ODFS does not mandate that the selected applicant be onsite with the local JFS agency; however, the details related to this and required systems should be discussed with the county agency and outlined in the required MOU.

Date: 8/2/2018

Inquiry: 54782


Question:   Section III 3.0 Mandatory Qualifications, item E, states (page 5) “Applicants must have the cash resources to provide initial funding to receive the reimbursement from ODFJS,” and “A financial statement showing a balance of cash reserves on hand to meet at least sixty to ninety days or operation of this program must be submitted.” Is 90 days the maximum duration that the selected applicants would have provide up front before receiving reimbursement?

Answer:   90 days is the “estimated” minimum duration. There are factors we cannot predict that may increase or decrease this time.

Date: 8/2/2018

Inquiry: 54780


Question:   Section III 3.0 Mandatory Qualifications, item D, (page 5) states “applicants must show proof of non-federal match funding to draw down the federal funding provided by this program.” Will the selected provider be responsible throughout the duration of the program for the non-federal match (50 percent of program expenditures?)

Answer:   Yes, Please refer to section 4.6 Selected Applicant Compensation Structure of the RFGA

Date: 8/2/2018

Inquiry: 54779


Question:   Section III 3.0 Mandatory Qualifications, item D, (page 5) states “applicants must show proof of non-federal match funding to draw down the federal funding provided by this program.” Will the selected provider be responsible throughout the duration of the program for the non-federal match (50 percent of program expenditures?)

Answer:   Yes, Please refer to section 4.6 Selected Applicant Compensation Structure of the RFGA.

Date: 8/2/2018

Inquiry: 54778


Question:   Section IV, 4.1 Scope of Program Work, item B (page 7), states applicant will “provide individuals with occupational skills, training, or education resulting in certificate or credential for an in-demand occupation.” Will participants be able to access Individual Training Accounts (ITA) or other training funds to assist in receiving a certificate or credential? Will the selected provider be responsible for securing a location to provide training and support services?

Answer:   Question 1: The RFGA is for SNAP E&T and only deals with SNAP E&T funding. Question 2: The selected provider will be responsible for securing all aspects regarding training and support services, including location.

Date: 8/1/2018

Inquiry: 54781


Question:   Background: FNS states in its SNAP Employment and Training Toolkit (link below) that “Support services, such as dependent care, transportation and other participant reimbursements can provide a strong incentive” to SNAP E/T participants (Toolkit p. 29). The manual lists a number of support services (characterized as either educational components or participant reimbursements) that have always or sometimes been approved for reimbursement (Toolkit p. 48-50). For example: legal services, child care, books, uniforms, tuition, licensing fees. However, the FY2018 Ohio SNAP Employment and Training plan does not specify what kinds of support services will be approved by the state and neither does the RFP. Section 4.1 (RFP p. 7) of the RFP requires that the applicant establish support services, and explain its plan to do so, and Section 5.6 (RFP p. 11-12) requires that a grantee obtain a commitment from a subgrantee to do the work if the applicant is selected and they desire to give subgrants. However, obtaining such a commitment from a social service provider subgrantee would be difficult without advance knowledge that the services they provide will be considered reimbursable both by the state and FNS. Question 1: What social services, such as those listed in the FNS SNAP Employment and Training Handbook, does Ohio Department of Jobs and Family Services consider reimbursable? Question 2: Specifically, would civil legal services provided to a SNAP recipient that address barriers to employment qualify as a reimbursable social service? Question 3: Could an applicant propose to subcontract with a legal aid organization to provide such legal services? For example, legal services could include assisting with obtaining a Certificate of Qualification for Employment, sealing or expunging a criminal record, or obtaining identification documents, or other employment related legal services. As a result of the opioid crisis there are large numbers of low-income individuals seeking to re-enter the workforce that face significant legal barriers to doing so as a result of their involvement with the criminal justice system. Relevant Sections Section 4.1 Scope of Work (Page 7) A. Establish support services (individuals’ specific needs, referral to services, crisis management, etc.) and B. Provide individuals with occupational skills, training, or education resulting in a certificate or credential for an in-demand occupation Section 5.6 (Page 11-12) The Request for Proposal states in Sections 5.6 that “Any applicant proposing to use a subgrantee(s) for any part of the work described in this RFGA, must clearly identify the subgrantee(s), if known in advance, in their application. The application must include a letter from the proposed subgrantee(s) signed by a person authorized to legally bind the subgrantee(s), indicating the following: A. The subgrantee(s) legal status, federal tax ID number, and principle place of a business address B. The name, phone number, and e-mail address of a person who is authorized to legally bind the subgrantee(s) C. A complete description of the work the subgrantee(s) will do D. A commitment to do the work, if the applicant is selected and E. A statement that the subgrantee(s) has read and understands the RFGA, the submitted application, the nature of the work, and the requirements of the RFGA. Food and Nutrition Services SNAP Employment and Training Handbook: https://fns-prod.azureedge.net/sites/default/files/ET_Toolkit_2013.pdf

Answer:   Answer to questions 1 & 2 Supportive services must be reasonable and necessary and directly related to participation in a SNAP E&T activity(ies) E.g. Transportation, dependent care costs, safety equipment, and supplies & books. Legal services could potentially meet the definition of a supportive service depending on the SNAP E&T participant's unique facts and circumstance. Answer to Question 3 This would be a decision left to the grant award recipient and whomever they choose as a subgrantee.

Date: 8/1/2018

Inquiry: 54776


Question:   The RFP indicates that the selected applicants will serve a minimum of fifteen percent per county of the eligible able bodied adults without dependents who have a high school diploma or GED. We have been unable to find any public records that provide this level of detail. In order to develop a budget, we need some estimate of how many individuals will be served. Where would we find this information?

Answer:   The number of able bodied adults without dependents(ABAWDS) as of June 2018 is 1,900 for Summit County and 1,842 for Hamilton County. This represents the maximum number of eligible ABAWD's by which the applicant can determine the minimum 15% per county.

Date: 7/31/2018

Inquiry: 54750


Question:   Section IV, 4.3, Number of Participants states, "ODJFS is anticipating the selected applicants will service a minimum of 15% per county of the eligible abled bodied adults without dependents, during the initial year of the program." Is there an estimated number of participants available for Hamilton County?

Answer:   The number of ABAWDS as of June 2018 is 1,900 for Summit County and 1,842 for Hamilton County. This represents the maximum number of eligible ABAWD's by which the applicant can determine the minimum 15% per county.

Date: 7/31/2018

Inquiry: 54775


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Inquiry period ended:  8/8/2018 8:00:00 AM