Opportunity Detail

Questions and Answers

Bridges Program RFGA
Document #:  JFSR1819068132


Question:  

Answer:   Case rates have been finalized and approved. They have been added as an amendment to RFGA JFS1819068132.

Date: 7/5/2017

Inquiry: 44556


Question:   Section 1. General Purpose & Applicant Information, 1.1 Purpose, pg. 1 What percent of youth are emancipating from group homes annually by region?

Answer:   See below: In the past three years the average percentage of youth who emancipated from a Group Home or Children's Residential Center (CRC) (most recent placement setting) are: Central Region = 50% Northeast Region = 52% Northwest Region=41% Southeast Region= 49% Southwest Region= 44%

Date: 6/30/2017

Inquiry: 44533


Question:   Section II, Procurement Process Information, 2.4 Timeframes and Funding Available, p. 8 How is access defined for housing? Are there guidelines around the use of emergency or temporary housing as a way to fulfill the requirements for housing these youth until permanent housing is secured?

Answer:   As mentioned in Section 4.1 F (Scope of Work) Awarded grantees are required to "Participate in all required grantee consortium meetings. These shall occur monthly throughout the Development and Implementation phase and on a schedule not less than quarterly to be established by the grantees during the Service phase." During these grantee meetings we will discussing housing access and developing guidelines to address emergency housing. The awarded grantees and ODJFS will also be collaborating with state agencies and housing providers within the Service Delivery Areas to address possible capacity issues.

Date: 6/29/2017

Inquiry: 44481


Question:   Section 2.4 Timeframes and Funding Available, Phase II: Service, page 8 The RFGA states "A. Foster Care Maintenance (FCM) payments which shall cover the cost of providing all of the following." How is the FCM calculated for an individual participant? Is there any situation where the Grantee will be required to make payments that exceed the FCM? Is the Grantee allowed to retain any excess FCM?

Answer:   The FCM payment should be considered a per unit payment accepted by the grantee for the purpose of providing all of the listed services. The FCM Case Rate is determined by combining the rate assigned to the young adult's living arrangement with the rate assigned to their identified Tier Level. The actual expenses will vary for each youth as they are expected to be specifically driven by the youth’s individual needs. It is reasonable to expect that there will be instances where the payment exceeds the actual costs and there may also be instances where the child’s service needs may exceed the payment.

Date: 6/28/2017

Inquiry: 44519


Question:   Section 2.4 Timeframes and Funding Available, Phase II: Service, Page 9 The RFGA states, "The maximum amount that will be provided to a regional grantee to provide house and case management per State Fiscal Year is:" Request ODJFS provide a clarification on the procedure should a grantee exceed the maximum amount before the end of the SFY. Will the grantee be required to provide services after the maximum amount has been exhausted?

Answer:   Considerable care has been taken to calculate the maximum amount allotted to each region. These amounts are based upon historical information regarding the number of children who have emancipated from care within each region over the previous three years. It is not expected that grantees will exceed the ceiling allotted. ODJFS will have an ongoing monitoring and oversight function which will include regular accounting of expenditures. Should a grantee’s expenditure pattern over time indicate a future potential for exceeding the ceiling limit, ODJFS will confer with the grantee to identify the best resolution.

Date: 6/28/2017

Inquiry: 44520


Question:   Section 4.1: Scope of Project Work B: Enrollment, pg 12: Describe how the provider will report the enrollment and effective date of the VPA to the Juvenile Courts in each county? Would this be a court filing process? Also, would the provider need an attorney to attend and represent the youth at the 180 best interest court hearing as well as the reasonable efforts court hearing annually?

Answer:   When an application and VPA for the program is final approved by an ODJFS designee, the VPA becomes effective. The effective date for the VPA will trigger the young adults' Title IV-E eligibility for Bridges and will be the date the courts will use to calculate the 180th day for the purposes of finding Best Interest. The Bridges Regional Grantee will be responsible for filling a motion with the appropriate juvenile court to signify the young adult’s enrollment into Bridges. From that motion the court will set a date within the first 180 days from the VPA signature date to find best Interest. If Best interest is found then the court ruling will operate as an extension of the VPA. The applicable Juvenile Court will be based on where the young adult resides. In response to whether the awarded grantees will need an attorney, It will always be the presiding judicial officer’s prerogative to require counsel to be present for any party to the case during any hearing. It can be anticipated that there will be some variation regarding the court’s preference across jurisdictions, as typically is seen. The grantee or grantee’s counsel must attend all hearings. Unless ordered by the court, the grantee generally would not require an attorney present in those circumstances where the hearing is affirming the continuation of existing conditions, the young adult has not indicated a conflict or requested a contested change, and there have been no motions filed for court consideration. An attorney should be present to speak on behalf of the grantee when the judge will be hearing contested matters or motions for change in existing conditions.

Date: 6/28/2017

Inquiry: 44544


Question:   Section VI. Application Format and Submission, 6.2 Format for Submission of the Application, p. 20 The RFGA states, “Any other information thought to be relevant, but not applicable to a specific RFGA section number/letter must be provided as an appendix to the application and so marked as an additional tab.” Would this tab be in addition to Tab 5? If these items do belong in an additional tab, would these items count against the 50 page limit?

Answer:   Yes, this would be additional tabs and would count against the 50 page limit.

Date: 6/28/2017

Inquiry: 44537


Question:   Section 2.4: Timeframes and Funding Available under Phase 1: Development and Implementation, pg 8: Please describe the number of hours and requirements for "mandatory staff training"?

Answer:   Staff training will be for Bridges workers and their supervisors and will consist of four (4) days of Bridges specific training. The dates of the training will be arranged and will take place prior to the grantees accepting referrals for Bridges. Additional training days will be added to train workers on SACWIS functionality and documentation requirements. At this time, the team envisions this consisting of 2-3 days, but will know more once the SACWIS design sessions have concluded. Continuing Training will be incorporated post-implementation once specific needs of the service delivery areas have been identified.

Date: 6/28/2017

Inquiry: 44542


Question:   2.4 Timeline and Funding Available, Phase 1: Development and Implementation section, pg 8-9: Can implementation costs include capital expenses?

Answer:   Development funds may be used to support costs associated with development activities necessary to support effective regional service provision. Appropriate costs include: building infrastructure, establishing sufficient and skilled human resources, building community collaborations, attending monthly Columbus-based grantee meetings, attending mandatory (staff) training, addressing service gaps, ensuring adequate and appropriate housing capacity, developing marketing material, and addressing other pertinent issues. Current funds are not available to build housing developments or offices.

Date: 6/28/2017

Inquiry: 44554


Question:   On page two of the Budget Summary Page, are all the dollar amounts list for each region allotted for the case-rate reimbursment, with additional dollars alloted for the development and implementation phase? Or will the development and implementation dollars come out of that total? Thanks.

Answer:   Page 2 of the Budget Summary Sheet only reflects the max amount available per region in regards to the case rate per Bridges Participant. The implementation phase is the service phase and funding and is tied to the case rate. Additional funds will be available for the development phase as described on page 1 of the Budget Sheet.

Date: 6/28/2017

Inquiry: 44572


Question:   No budget information is to be included for the service portion correct? The budget is to contain only costs for development and implementation (split into the two colums, one for pre-service cost and one for non-service costs during the service-overlap period), correct? Thank you.

Answer:   The first sheet of the Budget (Attachment D) should only include development costs. It may be easier to understand if applicants think of the first phase as development and the second phase as the service phase. The inclusion of the term ‘implementation’ may be confusing. As described, development funds ‘may be used to support costs associated with development activities necessary to support effective regional service provision. Appropriate costs include: building infrastructure, establishing sufficient and skilled human resources, building community collaborations, attending monthly Columbus-based grantee meetings, attending mandatory (staff) training, addressing service gaps, ensuring adequate and appropriate housing capacity, developing marketing material, and addressing other pertinent issues.’ There is an intentional overlap between the development phase and the service phase (August 1, 2017 – December 31, 2017 and January 1, 2018 – February 28, 2018) to offset the enrollment and processing time that is anticipated in the initial months of services.

Date: 6/28/2017

Inquiry: 44571


Question:   Section 2.4: Timeframes and Funding Available under Phase 11: Service, pg 9: A participants tier is determined through an assessment that is completed. Is there a particular assessment tool the state is using or will this be determined by the selected providers?

Answer:   ODJFS will be developing a Tier Identification Tool to assist in determining a young adult's Tier Level. This will be a standard tool used by all grantees. A separate self-assessment has been developed and will be required to be completed by the Young Adult, with support from the Bridges worker, prior to developing the Young Adult’s Initial Bridges Plan. ODJFS will not prevent a Bridges Regional Grantee from also utilizing a supplementary tool.

Date: 6/27/2017

Inquiry: 44543


Question:   4.1: Scope of Project Work, b: enrollment. pg 12: Please describe the difference between post emancipation services that may be provided and the Bridges program? How does one determine which program the youth should be referred or receive money from?

Answer:   Post emancipation services are available to young adults who aged-out of custody from a Public Children Services Agency (PCSA) until the young adult reaches the age of 21. Post emancipation services are typically delivered in the county in which the young adult resides. Eligibility for these services depend on nothing else other than the young adult must have aged-out of foster care and not have reached the age of 21. These services tend to be short-term because of limited Chafee or TANF IL funds and limited resources. Bridges services are also available to young adults who age out of foster care until the young adult reaches the age of 21, but the young adult must meet additional criteria to be eligible for Bridges services. Bridges is funded through Title IV-E (See RFGA Section 2.4 -Timeframes and Funding Available for additional information). In order for an applicant to be eligible for Bridges, all of the following must be met: (1) An applicant was in the custody of a PCSA in Ohio upon attaining the age of eighteen; and (2) An applicant has attained the age of eighteen but not attained the age of twenty-one; and (3) An applicant has left the custody of a PCSA; and (4) An applicant satisfies at least one of the following eligibility criteria: (a) Completing a secondary education or a program leading to an equivalent credential; (b) Enrolled in an institution that provides post-secondary or vocational education; (c) Participating in a program or activity designed to promote, or remove barriers to, employment; (d) Employed for at least eighty hours per month; (e) Incapable of doing any of the activities as described in (B)(4)(a) to (d) of this rule due to a diagnosed physical or mental health medical condition. Bridges is a voluntary program for eligible young adults but a PCSA is required to educate youth, who may be eligible, about the program. If the young adult meets the above criteria for Bridges but the young adult declines the Bridges Program, the young adult can still be referred to the county PCSA in which the young adult resides to receive post emancipation services. Also, if a young adult is receiving support from Bridges but then withdrawals from the program or is terminated, they would still be able to request services from their local PCSA.

Date: 6/27/2017

Inquiry: 44545


Question:   4.3 Performance Outcomes and Measures, A (3), pg 15: Please explain this statement. Is the state saying the Bridges program needs to be completed within 30 days of referral to the program?

Answer:   There was a typo in 4.3 Performance Outcomes and Measures, (A) (3). This should have said 'Bridges Plan,' not 'Bridges Program.' This outcome measure is referring to the Bridges Plan. The Bridges Plan is to be completed within the thirty (30) days of referral to the Bridges program

Date: 6/27/2017

Inquiry: 44549


Question:   4.1 Scope of Project Work: c: service provision, pg 12: Is the youth self-assessment different than than assessment completed to determine the Tier level completed by the provider?

Answer:   ODJFS will be developing a Tier Identification Tool to assist in determining a young adult's Tier Level. This will be a standard tool used by all grantees. A separate self-assessment has been developed and will be required to be completed by the Young Adult, with support from the Bridges worker, prior to developing the Young Adult’s Initial Bridges Plan. This is an engagement tool that contains a series of questions in various life skills domains to help guide the young adult in creating goals for their Bridges Plan. ODJFS will not prevent a Bridges Regional Grantee from also utilizing a supplementary tool.

Date: 6/27/2017

Inquiry: 44547


Question:   4.2 Narrative Description of Proposed Work Plan, E, pg 15: Can you give us examples of what might a communication plan look like and who would be the audience? Can you please provide examples of what could be potential unanticipated problems?

Answer:   Correct. The development phase funding will be available to support costs associated with development activities necessary to support effective regional service provision. Appropriate costs include building infrastructure, establishing sufficient and skilled human resources, building community collaborations, attending monthly Columbus-based grantee consortium meetings, attending mandatory staff training, addressing service gaps, ensuring adequate and appropriate housing capacity, developing marketing material, and addressing other pertinent issues. The funding for the service phase is tied to a case rate for each Bridges Participant served. Case rates will be established by ODJFS based on a combination of living arrangement and Tier Level. Each combination will be assigned a case rate. These case rates will be shared once they are finalized. As stated in Section 2.4 (Timeframes and Funding Available) 'Title IV-E of the “Social Security Act” 94 Stat, 501, 42 USC 670(1980), as amended, allows these dollars to be used for three (3) purposes: A. Foster Care Maintenance (FCM) payments which shall cover the cost of providing all of the following: 1. Food; 2. Clothing; 3. Shelter; 4. Daily Supervision; 5. School Supplies; 6. Personal incidentals; 7. Liability insurance with respect to the participants; and B. Administration costs, which shall cover the following: 1. Overhead costs associated with administering the Bridges program; 2. Costs of providing case management; and 3. Costs of travel for the participants’ judicial or case review. C. Training costs, which shall cover the following: 1. Salary; 2. Travel to Training; 3. Per diem; and 4. Costs associated with a worker engaged in or preparing for training, either as a trainer for other agency staff or a trainee. Yes, there will be monthly billing based on the case rates for each young adult served within the Service Delivery Area.

Date: 6/27/2017

Inquiry: 44555


Question:   The grantee will be responsible for working with the young adult to locate and acquire housing that meets the young adult’s needs. If the grantee already has established housing, this housing can be used to house young adults in the program, but cannot be the only housing available to the participants in the service delivery area. Per ORC5101.1411 (E)(2) ‘A person described in division (A)(1) of this section who is directly receiving foster care payments, or on whose behalf such foster care payments are received, pursuant to this section, may be eligible to reside in a supervised independent living setting, including apartment living, room and board arrangements, college or university dormitories, host homes, and shared roommate settings.’ Case management is a separate service from housing. Section 4.1 B-D (Scope of Work) describes which activities the grantee will be responsible in regards to case management. This list should not be considered all-inclusive as a service plan for each participant enrolled in the Bridges program is to be developed on an individual basis and commensurate with the needs and wishes of the participant. As mentioned in Section 1.1 (Purpose) “Applicants may submit an application as an individual organization or as a consortium of multiple organizations with one (1) lead agency identified to provide services to all counties identified in a specified region in the State of Ohio. Applicants may apply to serve multiple regions, but must submit a separate application for each region which must include regionally-specific information when applicable.’ One applicant will be selected to serve each region, so the max amount of awardees will be five.

Answer:   The grantee will be responsible for working with the young adult to locate and acquire housing that meets the young adult’s needs. If the grantee already has established housing, this housing can be used to house young adults in the program, but cannot be the only housing available to the participants in the service delivery area. Per ORC5101.1411 (E)(2) ‘A person described in division (A)(1) of this section who is directly receiving foster care payments, or on whose behalf such foster care payments are received, pursuant to this section, may be eligible to reside in a supervised independent living setting, including apartment living, room and board arrangements, college or university dormitories, host homes, and shared roommate settings.’ Case management is a separate service from housing. Section 4.1 B-D (Scope of Work) describes which activities the grantee will be responsible in regards to case management. This list should not be considered all-inclusive as a service plan for each participant enrolled in the Bridges program is to be developed on an individual basis and commensurate with the needs and wishes of the participant. As mentioned in Section 1.1 (Purpose) “Applicants may submit an application as an individual organization or as a consortium of multiple organizations with one (1) lead agency identified to provide services to all counties identified in a specified region in the State of Ohio. Applicants may apply to serve multiple regions, but must submit a separate application for each region which must include regionally-specific information when applicable.’ One applicant will be selected to serve each region, so the max amount of awardees will be five.

Date: 6/27/2017

Inquiry: 44561


Question:   The funding for the Development and Implementation phase is separate from the Service phase correct? The funding for the Development and Implementation phase will end on 2/28/17, so should human resources and infrastructure costs be budgeted under the service phase? How will the funding be dispersed? Once in the service phase, will there be monthly billing based on the case rates for each young adult? Are the administrative costs part of the case rates that will be determined or is that something additional that will be billed for?

Answer:   Correct. The development phase funding will be available to support costs associated with development activities necessary to support effective regional service provision. Appropriate costs include building infrastructure, establishing sufficient and skilled human resources, building community collaborations, attending monthly Columbus-based grantee consortium meetings, attending mandatory staff training, addressing service gaps, ensuring adequate and appropriate housing capacity, developing marketing material, and addressing other pertinent issues. The funding for the service phase is tied to a case rate for each Bridges Participant served. Case rates will be established by ODJFS based on a combination of living arrangement and Tier Level. Each combination will be assigned a case rate. These case rates will be shared once they are finalized. As stated in Section 2.4 (Timeframes and Funding Available) 'Title IV-E of the “Social Security Act” 94 Stat, 501, 42 USC 670(1980), as amended, allows these dollars to be used for three (3) purposes: A. Foster Care Maintenance (FCM) payments which shall cover the cost of providing all of the following: 1. Food; 2. Clothing; 3. Shelter; 4. Daily Supervision; 5. School Supplies; 6. Personal incidentals; 7. Liability insurance with respect to the participants; and B. Administration costs, which shall cover the following: 1. Overhead costs associated with administering the Bridges program; 2. Costs of providing case management; and 3. Costs of travel for the participants’ judicial or case review. C. Training costs, which shall cover the following: 1. Salary; 2. Travel to Training; 3. Per diem; and 4. Costs associated with a worker engaged in or preparing for training, either as a trainer for other agency staff or a trainee. Yes, there will be monthly billing based on the case rates for each young adult served within the Service Delivery Area.

Date: 6/27/2017

Inquiry: 44550


Question:   4.1: Scope of Project Work, section E: Workforce, pg 14: Please describe all Bridges program documentation and timeframes requirements? Are these establish or will these be established during the implementation phase with all providers?

Answer:   Section 4.1 (C)(3) (Scope of Work) and Section 4.3 (A) list the current timeframes established. Other timeframes will be established as the awarded grantees attend the monthly workgroups mentioned in Section 4.1 (F).

Date: 6/27/2017

Inquiry: 44548


Question:   Regarding the Narrative Description of the Proposed Project (As defined in Section 4.2), it appears sectsion 4.2-C through 4.2. D focus more on the development phase? The project is pretty well defined in the RFGA and the specific form of the project, it seems, will be developed in the development phase. Should the narrative section include the specifics that we anticipate in the implementation phase?

Answer:   Yes, Section 4.2 (Narrative Description of Proposed Work Plan) focuses on how the grant applicant plans to develop, market and grow Bridges. These are areas that ODJFS is interested in hearing about and encourages thorough responses. The expectations for the implementation of Bridges are included in Section 4.1 - Scope of Project Work. In providing the information for Section 4.2, the grant applicants are encouraged to include which, if any, segments from Section 4.1 are being supported by the activities in Section 4.2.

Date: 6/27/2017

Inquiry: 44536


Question:   Section 2.4: Timeframes and Funding Available under Phase 1: Development and Implementation, pg 8: Please describe the number of hours and requirements for "mandatory staff training"?

Answer:   Staff training will be for Bridges workers and their supervisors and will consist of four (4) days of Bridges specific training. The dates of the training will be arranged and will take place prior to the grantees accepting referrals for Bridges. Additional training days will be added to train workers on SACWIS functionality and documentation requirements. At this time, the team envisions this consisting of 2-3 days, but will know more once the SACWIS design sessions have concluded. Continuing Training will be incorporated post-implementation once specific needs of the service delivery areas have been identified.

Date: 6/27/2017

Inquiry: 44541


Question:   Section IV, Technical work Plan & Project Outcomes, 4.1 Scope of Project Work, p. 12 What, if any, coordination is being done with the Ohio Department of Education and Board of Regents to ensure strong collaboration?

Answer:   A representative from Ohio Department of Education Office of Higher Learning has been on the Bridges Advisory Council throughout development, and Bridges staff are also represented on the Ohio Reach Board. Ongoing collaborations will continue and the awarded grantees will be expected to collaborate with their local secondary and post-secondary programs.

Date: 6/27/2017

Inquiry: 44482


Question:   What is the Administration Costs percentage cap?

Answer:   There is no percentage cap placed on Administration costs. Rate of payment is based upon a Bridges participant's living arrangement and assigned tier level. Administration costs are contained within the tier level. Please refer to Phase II of section 2.4 for the maximum amount that will be provided to a grantee providing housing and case management.

Date: 6/26/2017

Inquiry: 44540


Question:   Section 1. General Purpose & Applicant Information, 1.1 Purpose, pg. 1 Will the state be providing low income housing vouchers for all Bridge participants?  If not for all, please describe housing voucher support for Bridge participants by region.

Answer:   Per 5101.1411 (E)(2) A person described in division (A)(1) of this section who is directly receiving foster care payments, or on whose behalf such foster care payments are received, pursuant to this section, may be eligible to reside in a supervised independent living setting, including apartment living, room and board arrangements, college or university dormitories, host homes, and shared roommate settings. No, the state will not be providing low income housing vouchers for all Bridge participants. Low-income housing vouchers are issued at a local level by Public Housing Agencies (PHA). The awarded grantee will be responsible for helping the young adult locate and secure housing. We recommend the awarded grantees work with their local PHAs, housing providers, colleges/universities and landlords to identify appropriate housing options for the Bridges Participants in their Service delivery Area.

Date: 6/26/2017

Inquiry: 44534


Question:   Page 9 of 25, B. "Administration costs, which shall cover the following" includes 2. Costs of providing case management. These costs are typically considered Program Operation costs. Why is case management listed under Administration costs?

Answer:   As stated in section 2.4 of the RFGA, Bridges is funded by a combination of federal Title IV-E funds and state matching dollars. Title IV-E dollars can be used for Foster Care Maintenance payments, Administration costs, and Training costs. Case management is considered an Administration cost for federal Title IV-E purposes. This is pursuant to the "Social Security Act" 94 Stat, 501 42 USC 670 (1980), as amended.

Date: 6/26/2017

Inquiry: 44539


Question:   The RFGA outlines the application in sectionw 4.2 and 6.1. For the Performance Outcomes, do we focus on those described in the RFGA and our methodolgy for measuring or should we adapt these oucomes to our project? We can include addtional outcomes as well if they are specific to our project, correct?

Answer:   In Section 4.3 (Performance Outcomes and Measures), applicants are asked to demonstrate how they will meet the outcomes and measures set forth in the document. Those outcomes and measures are listed in Section 4.3 A, Section 4.3 B and Section 4.3 C. Any additional outcomes will be decided after the grantees are selected. Applicants may include additional outcomes that provide an indication of the grantee's ability to meet the Bridges program objectives. (Section 4.3, D, 2)

Date: 6/26/2017

Inquiry: 44535


Question:   4.1: Scope of Project Work, A: recruitment, pg 12: Are youth eligible if they leave custody from a managed care organization (i.e. NYAP or PFSN for Franklin County Children Services) for the Bridges program?

Answer:   Yes, as long as a young adult was in the custody of a PCSA on or after their eighteenth birthday, they would be eligible for the program.

Date: 6/26/2017

Inquiry: 44546


Question:   Section VI. Application Format and Submission, 6.2 Format for Submission of the Application, p. 20 Within the Technical Application components, there are requests for resumes, org charts, letters of support and letter of commitment. Will these elements count against the 50 page count limit? Where should these items appear in the application?

Answer:   Per Section 6.2 (Format for Submission of the Application), " Applicants must limit their Technical Application (excluding Tab 1 and Tab 5) to 50 pages. All pages shall be sequentially numbered." Tab 2 includes: Tab 2 Applicant Experience Qualifications Sub-Tab 2a. Mandatory Qualifications (As defined in Section 3.1) Sub-Tab 2b. Applicant Experience and Capabilities (As defined in Section 3.2) Sub-Tab 2c. Staff Experience and Capabilities (As defined in Section 3.3)

Date: 6/26/2017

Inquiry: 44538


Question:   Section 6.2 Format for Submission of the Application, Tab 4 Project Budget (as defined in Section 2.4) page 21 Is a Project Budget for Phase II Service required in addition to Phase 1?

Answer:   No. Case rates will be established by ODJFS based on a combination of living arrangement and Tier Level. Each combination will be assigned a case rate. These rates are non-negotiable so a project budget is not necessary for the Service Phase. These case rates will be shared once they are finalized.

Date: 6/22/2017

Inquiry: 44522


Question:   Section 2.4 Timeframes and Funding Available, Phase II: Service, page 9 The RFGA states, "Rate of payment will be based upon the participant’s living arrangement and assigned tier level (See Attachment H).. " "The regional map, included as Attachment E., identifies the approximate number of youth that were estimated to be eligible as of March 2, 2017." Is there an estimate of the percentage of participants that will be in each tier?

Answer:   No, at this time we cannot estimate how many Bridges Participants will be in each tier. Once a young adult is enrolled in Bridges, the awarded grantee for the region the participant resides will be required to assess the young adult and identify the appropriate Tier. The tier will then need to be reassessed at different periods to ensure correct documentation. Per Section 1.1 (Purpose), The purpose of Bridges is " to support eligible youth in attaining gainful employment, personal skills and competencies for self-sufficiency and healthy independence" so the goal would be that a young adult's service need (tier) is reducing as they participate in the program.

Date: 6/22/2017

Inquiry: 44523


Question:   Section 2.4 Timeframes and Funding Available, Phase II: Service, page 9 The RFGA states, "The regional map, included as Attachment E., identifies the approximate number of youth that were estimated to be eligible as of March 2, 2017." Is there an estimate of the percentage of eligible participants who will elect to participate?

Answer:   No. At this time we do not have estimate of the percentage of eligible participants who will elect to participate.

Date: 6/22/2017

Inquiry: 44521


Question:   OAC 5101:2-42-19 and 2-42-19.2 were amended and in Clearance in May and are currently going through the Original File process. These rules have been amended to incorporate Bridges and the need for PCSAs to educate current and former foster youth regarding Bridges eligibility requirements and the application process. As mentioned in Section 4.1(C)4 (Scope of Project Work), grantees will be responsible for recording 'case management activities into the designated areas of the Statewide Automated SACWIS System (SACWIS).' Bridges workers will have access to SACWIS to document information for the young adults they will be serving as well as see the young adult's history. The PCSA will not be actively working with young adults who are currently enrolled in Bridges. Thanks

Answer:   OAC 5101:2-42-19 and 2-42-19.2 were amended and in Clearance in May and are currently going through the Original File process. These rules have been amended to incorporate Bridges and the need for PCSAs to educate current and former foster youth regarding Bridges eligibility requirements and the application process. As mentioned in Section 4.1(C)4 (Scope of Project Work), grantees will be responsible for recording 'case management activities into the designated areas of the Statewide Automated SACWIS System (SACWIS).' Bridges workers will have access to SACWIS to document information for the young adults they will be serving as well as see the young adult's history. The PCSA will not be actively working with young adults who are currently enrolled in Bridges.

Date: 6/22/2017

Inquiry: 44484


Question:   This is correct. Sub. H.B 50 established the Ohio Child Welfare Training Program as the training agency for the Bridges Grantees. Bridges workers and supervisors will be required to attend mandatory training provided by the Ohio Child Welfare Training Program. Additional training needs will be addressed post-implementation. Thanks

Answer:   This is correct. Sub. H.B 50 established the Ohio Child Welfare Training Program as the training agency for the Bridges Grantees. Bridges workers and supervisors will be required to attend mandatory training provided by the Ohio Child Welfare Training Program. Additional training needs will be addressed post-implementation. Thanks

Date: 6/22/2017

Inquiry: 44483


Question:   As mentioned in Section 2.4 (Timeframes and Funding Available), Phase II: Service is currently scheduled to initiate on December 11, 2017. Young Adults may not enroll until the service phase initiates and service phase funds will be specific to each young adult enrolled in the program. We recommend grantees collaborate with individuals and organizations within their service delivery area to build partnerships, share information and advertise the program prior to the program being available.

Answer:   As mentioned in Section 2.4 (Timeframes and Funding Available), Phase II: Service is currently scheduled to initiate on December 11, 2017. Young Adults may not enroll until the service phase initiates and service phase funds will be specific to each young adult enrolled in the program. We recommend grantees collaborate with individuals and organizations within their service delivery area to build partnerships, share information and advertise the program prior to the program being available.

Date: 6/22/2017

Inquiry: 44478


Question:   Section 2.4 Timeframes and Funding Available, Phase II: Service, page 9 The RFGA states, "Payment to grantees will be made on the basis of established case rates." How will these case rates be established?

Answer:   Case rates will be established by ODJFS based on a combination of living arrangement and Tier Level. Each combination will be assigned a case rate. These case rates will be shared once they are finalized. As stated in Section 2.4 (Timeframes and Funding Available) 'Title IV-E of the “Social Security Act” 94 Stat, 501, 42 USC 670(1980), as amended, allows these dollars to be used for three (3) purposes: A. Foster Care Maintenance (FCM) payments which shall cover the cost of providing all of the following: 1. Food; 2. Clothing; 3. Shelter; 4. Daily Supervision; 5. School Supplies; 6. Personal incidentals; 7. Liability insurance with respect to the participants; and B. Administration costs, which shall cover the following: 1. Overhead costs associated with administering the Bridges program; 2. Costs of providing case management; and 3. Costs of travel for the participants’ judicial or case review. C. Training costs, which shall cover the following: 1. Salary; 2. Travel to Training; 3. Per diem; and 4. Costs associated with a worker engaged in or preparing for training, either as a trainer for other agency staff or a trainee.

Date: 6/22/2017

Inquiry: 44518


Question:   (Section II, Procurement Process Information, 2.4 Timeframes and Funding Available, p. 8) If we choose to use an incentive will it impact their IV-E eligibility? What are things that would impact IV-E eligibility? Who is accountable for them retaining IV-E eligibility?

Answer:   Title IV-E FCM eligibility is impacted by (1) A young adult signing a Voluntary Participation Agreement and (2) the young adult meeting the Aid to Families with Dependent Children (AFDC) eligibility requirements per section 472(a)(3) of the Act. AFDC eligibility is based on the young adult without regard to the parents/legal guardians or others in the assistance unit in the home from which the young adult was removed as a child. Once a young adult is determined to be IV-E eligible, they are IV-E eligible as long as they continue in the care and placement of ODJFS. Title IV-E program reimbursability is determined for a young adult who is Title IV-E FCM program eligible. A Title IV-E FCM program eligible young adult shall be reimbursable when (1) the young adult is residing in an approved supervised setting, including apartment living, room and board arrangements, college or university dormitories, host homes, and shared roommate settings; and (2) annually the juvenile court finds that reasonable efforts to finalize the permanency plan are met in accordance with section 472(a)(2)(A)(ii) of the Act and 45 CFR 1356.21(b)(2). The Regional Bridges Grantee will be responsible for completing the Title IV-E eligibility determination within SACWIS. This determination will be routed to ODJFS for final determination. The selected grantee will be required to file the signed Voluntary Participation Agreement (VPA) with the county juvenile court to ensure a best interest hearing is held within 180 days of the VPA being signed. The grantee must then attend the Best Interest hearing and the annual reasonable efforts hearings to ensure that the judge or magistrate has sufficient information to find that Best Interest and Reasonable Efforts have been met.

Date: 6/22/2017

Inquiry: 44480


Question:   Hello I currently have physical custody of my two nieces and nephew while Delaware County Dept of Job and Family Services maintains legal custody of the children. The kids were placed with my husband and I in August 2015 through an Interstate Compact on the Placement of Children. Even though the agency maintains jurisdiction/ legal custody of the children they absolutely refuse to be financially responsible for them. I have filed a grievance complaint, requested a state hearing, an administrative appeal and a judicial review, all pro-se. Although I have made a little progress,(after 15 months of the agency declaring that the children are not Title IV-E, through the hearings they were required to reassess them and the children have recently been deemed eligible), the agency still refuses to help support them. The oldest child is 17 and turns 18 on August 7,2017, and will age out of foster care at that time. The Delaware County caseworker just stated to me through an email that there are no services or assistance available to him. Please contact me, I could really use some guidance or direction. Thank you, Heather

Answer:   This portal is only available to respond to questions regarding the application process for RFGA JFSR1819068132. Your inquiry has been forwarded to the OFC Help Desk at ofc-help-desk@jfs.ohio.gov

Date: 6/20/2017

Inquiry: 44454


Question:   Public and Private organizations may apply for the grant to serve a specific Service Delivery Area. As stated in Section 1.1 (Purpose), 'Applicants can submit an application as an individual organization or as a consortium of multiple organizations with one lead agency identified to provide services to all counties identified in a specified Service Delivery Area (SDA) in the State of Ohio. Applicants may apply to serve more than one region, but must submit a separate application for each region and which must include regionally-specific information when applicable.' Also, according to Section 4.2D (Narrative Description of Proposed Work Plan), 'The Applicant shall: Describe activities the applicant will take or has taken to build collaborative relationship with the following entities: 1. Public children service agencies in the region 2. Local housing organizations 3. County Job and Family Services agencies and workforce development organizations 4. Secondary and Post-secondary institutions If the applicant's organization identifies as one of these entities listed above, the applicant will still need to describe steps they have taken or will take to build collaborations with similar entities within the SDA (e.g. if a Post-secondary institution applies, they will still need to build relationships with other post-secondary institutions within the SDA, as the young adult may be enrolled in or interested in enrolling in other post-secondary institutions.)

Answer:   Question: "Public and Private organizations may apply for the grant to serve a specific Service Delivery Area. As stated in Section 1.1 (Purpose), 'Applicants can submit an application as an individual organization or as a consortium of multiple organizations with one lead agency identified to provide services to all counties identified in a specified Service Delivery Area (SDA) in the State of Ohio. Applicants may apply to serve more than one region, but must submit a separate application for each region and which must include regionally-specific information when applicable.' Also, according to Section 4.2D (Narrative Description of Proposed Work Plan), 'The Applicant shall: Describe activities the applicant will take or has taken to build collaborative relationship with the following entities: 1. Public children service agencies in the region 2. Local housing organizations 3. County Job and Family Services agencies and workforce development organizations 4. Secondary and Post-secondary institutions If the applicant's organization identifies as one of these entities listed above, the applicant will still need to describe steps they have taken or will take to build collaborations with similar entities within the SDA (e.g. if a Post-secondary institution applies, they will still need to build relationships with other post-secondary institutions within the SDA, as the young adult may be enrolled in or interested in enrolling in other post-secondary institutions.) "

Date: 6/19/2017

Inquiry: 44467


Question:   Public and Private organizations may apply for the grant to serve a specific Service Delivery Area. As stated in Section 1.1 (Purpose), 'Applicants can submit an application as an individual organization or as a consortium of multiple organizations with one lead agency identified to provide services to all counties identified in a specified Service Delivery Area (SDA) in the State of Ohio. Applicants may apply to serve more than one region, but must submit a separate application for each region and which must include regionally-specific information when applicable.' Also, according to Section 4.2D (Narrative Description of Proposed Work Plan), 'The Applicant shall: Describe activities the applicant will take or has taken to build collaborative relationship with the following entities: 1. Public children service agencies in the region 2. Local housing organizations 3. County Job and Family Services agencies and workforce development organizations 4. Secondary and Post-secondary institutions If the applicant's organization identifies as one of these entities listed above, the applicant will still need to describe steps they have taken or will take to build collaborations with similar entities within the SDA (e.g. if a Post-secondary institution applies, they will still need to build relationships with other post-secondary institutions within the SDA, as the young adult may be enrolled in or interested in enrolling in other post-secondary institutions.)

Answer:   Question: "Public and Private organizations may apply for the grant to serve a specific Service Delivery Area. As stated in Section 1.1 (Purpose), 'Applicants can submit an application as an individual organization or as a consortium of multiple organizations with one lead agency identified to provide services to all counties identified in a specified Service Delivery Area (SDA) in the State of Ohio. Applicants may apply to serve more than one region, but must submit a separate application for each region and which must include regionally-specific information when applicable.' Also, according to Section 4.2D (Narrative Description of Proposed Work Plan), 'The Applicant shall: Describe activities the applicant will take or has taken to build collaborative relationship with the following entities: 1. Public children service agencies in the region 2. Local housing organizations 3. County Job and Family Services agencies and workforce development organizations 4. Secondary and Post-secondary institutions If the applicant's organization identifies as one of these entities listed above, the applicant will still need to describe steps they have taken or will take to build collaborations with similar entities within the SDA (e.g. if a Post-secondary institution applies, they will still need to build relationships with other post-secondary institutions within the SDA, as the young adult may be enrolled in or interested in enrolling in other post-secondary institutions.) "

Date: 6/19/2017

Inquiry: 44466


Question:   Nellas Place is interested in expanding services to age population 18-21, but would like more information about The Bridges Program

Answer:   Thank you for your inquiry. Please review section 1.3 (Background) and sections 1.4 (Overview of the Project). These two sections should provide insight on the Bridges Program and how funding can be used to provide stable housing and case management supports. You can also access additional information by accessing the Bridges page on the ODJFS website at the following link: http://jfs.ohio.gov/PFOF/FosterCare-to-Age21.stm

Date: 6/16/2017

Inquiry: 44437


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Inquiry period ended:  6/26/2017 8:00:00 AM