Opportunity Detail

Questions and Answers

Responsible Fatherhood Grants
Document #:  JFSR1819178130


Question:   If services are being provided under a different funding instrument for entirely different programming, can the same client be served for fatherhood programming. Example: Joe Blow is participating in a drug rehab program with an entirely different funding source. He wants to participate in the fatherhood initiative. Is Joe Blow an eligible candidate for this RFGA.

Answer:   The participant can be supported by multiple services; however, the TANF dollars under this Funding Opportunity cannot be used to support other program services.

Date: 3/20/2017

Inquiry: 41656


Question:   It is understood that only one CD-Rom is required for retention. However, is a second disc required if a budget addendum is submitted for additional funding from other sources.

Answer:   Yes, Please include a second CD-Rom and/or flash drive if additional information is submitted to support your submission.

Date: 3/20/2017

Inquiry: 41655


Question:   It is understood that only one CD-Rom is required for retention. However, is a second disc required if a budget addendum is submitted for additional funding from other sources.

Answer:   Yes, Please include a second CD-Rom and/or flash drive if additional information is submitted to support your submission.

Date: 3/20/2017

Inquiry: 41654


Question:   If program costs exceed total award, is it acceptable to report a budget addendum to reflect source of excess or do you want a second budget attachment.

Answer:   We only want to see how the TANF funds under this Funding Opportunity will be spent, not the entire program budget.

Date: 3/20/2017

Inquiry: 41653


Question:   If program goals are exceeded, can the one time grantee incentive be used for a mentor appreciation. If not, can it be used for staff appreciation awards.

Answer:   No, The TANF funds under this Funding Opportunity must be used toward participants and participant programming.

Date: 3/20/2017

Inquiry: 41652


Question:   On March 14, a regularly scheduled monthly conference call between current grantees and the Commission on Fatherhood took place. A question was raised about this RFGA. While no new information was discussed or clarified, two references to the solicitation document were made. To ensure all organizations have access to the same information, please see the below answer which holds two links: one to the recording of the conference call, and one to the PowerPoint distributed for the conference call.

Answer:   Please view the following link: http://www.fatherhood.ohio.gov/Resources/Practitioners/GrantWriting.aspx https://www.freeconferencecall.com/wall/recorded_audio?audioRecordingUrl=https%3A%2F%2Frs0000.freeconferencecall.com%2Fstorage%2FsgetFCC2%2FDVSXs%2Fa4avX&subscriptionId=5682079

Date: 3/16/2017

Inquiry: 41648


Question:   When is a father considered served? Do they have to meet all of the points under 4.2 B or are they considered served if they complete any part of the work plan? i.e. complete curriculum, or obtain employment, or complete co-parenting, etc.

Answer:   According to Section 1.1 of the RFGA. “To count as a ‘father served’ by a grantee, the father must complete a Participant Acknowledgement Form and Demographic Survey.” Grantees must offer all of the services listed under Section 4.2 B but a father does not have to receive all of them.

Date: 3/15/2017

Inquiry: 41647


Question:   You indicate that the award date may be 4/21/17. What should be the start date July 1 or August 1 for budgeting purposes. Thank you.

Answer:   According to Section 2.1, the anticipated Implementation date when grantees can begin services is August 1, 2017. Grantees cannot begin working until they receive their purchase order. Although the state biennium is July 1, 2017 – June 30, 2019, from past experience purchase orders are typically not issued until sometime between August and October. You should prepare your budget based on the two year (24 month) biennium. If there is a delay in issuing the purchase order, OCF will permit service goals and budgets to be adjusted as necessary.

Date: 3/15/2017

Inquiry: 41641


Question:   You responded to a previous question regarding leases as proof of services. My lease is 30 pages long. Can I use my insurance certificate as proof of where services will be provided and what do you want as proof for what facilities will be included in the delivery of services.

Answer:   Yes, you can provide select pages from the lease as long as they show the location, duration and signature page.

Date: 3/15/2017

Inquiry: 41640


Question:   We are planning to include a staff planning matrix to show the FTE for all staff even though because of the total amount of an award of $240,000, should the matrix reflect the total hours from all sources or only what your budget will pay.

Answer:   You should include a description of all staff who will be working on the project including FTEs. If you will be using funding from another source in addition to OCF/ODJFS services you should note that in your proposal.

Date: 3/15/2017

Inquiry: 41639


Question:   Under 3.1 Mandatory Qualifications C. it talks about established fatherhood programs. Does Athens County Children Services working with our caseload fathers qualify as an established fatherhood program? We work with fathers on completing their case plans with finding work, day care, housing, working with parent mentor on parent educations. We provide services to fathers that are incarcerated and visitation with their children and finding housing when they are released. Other direct services to fathers include conducting search and engagement activities, we do not follow a curriculum or structured model.

Answer:   According to Section 3.1, you must be a direct service provider for fathers. Section 3.2 (A) lists the mandatory services that applicants must provide evidence of: 1. Building parenting skills of fathers; and 2. Providing employment related services to low-income fathers. If applicable, services may have also included 3. Preventing premature fatherhood and/or 4. Providing services to fathers who are inmates or who have recently been released from jail or prison. As long as you have been providing services 1 and 2 for the requisite time, you can apply for funding.

Date: 3/15/2017

Inquiry: 41636


Question:   Is there a "renewal" process for current grantees or are all applications considered new applications / new grantees?

Answer:   While Sections 2.1 and 2.4 reference that ODJFS has the option to renew grants, in this instance ODJFS has not elected to renew current OCF grantees. Current OCF grantees must apply as new applicants to this RFGA.

Date: 3/15/2017

Inquiry: 41645


Question:   Does" withdrawing for convenience" from a previous project disqualify an applicant from applying for the current initiative. Also, if the applicant was awarded a previous grant, but not in the June events funding, is the applicant disqualified from applying for Level A funding. Thank you.

Answer:   No, the applicant is eligible to submit an application for this RFGA.

Date: 3/14/2017

Inquiry: 41607


Question:   I would like to know if we had to use the actual form that was included in the RFP for attachment D or could we create the same form in excel with the same information on it and submit the new form as our attachment? The form included in the RFP only has three lines to add personnel by their title but we are required to have four employees in the budget. I would need an additional line to add the fourth employee.

Answer:   Applicants can create their own version of Attachment D as long as all of the necessary budget categories are included.

Date: 3/14/2017

Inquiry: 41618


Question:   If an applicant has voluntarily "withdrawn for convenience" from a previous initiative, is the applicant ineligible to submit an application in this RFGA.

Answer:   No, the applicant is eligible to submit an application for this RFGA.

Date: 3/14/2017

Inquiry: 41612


Question:   The RFGA does not indicate how copies are to be fastened. Do you have a preference for spiral bound binders, stapled, binder clipped, etc.

Answer:   The RFGA submission should be in a binder or spiral bound. This will ensure all pages are in order and easy to review when the application is evaluated.

Date: 3/14/2017

Inquiry: 41610


Question:   2.4: Timeframes and Funding:Pg. 6. Will grantees be allowed to restrict costs to the annual budgeted amounts established yearly by the ODJFS or can a grantee expend more in Year 1 of the total award for administrative costs such as space, insurance, payroll, equipment, etc. if funding is coming from more than one source.

Answer:   An applicant can submit different proposed budgets for year 1 and year 2. Also, if awarded a grant, grantees will have opportunities to revise and adjust their budgets as necessary. Unspent funds from year 1 budget cannot be carried over to year two.

Date: 3/14/2017

Inquiry: 41609


Question:   I am trying to get a few questions answered in regards to fringe benefits. What are the expectations in regards to what the business has to provide for the employees in regards to fringe benefits. With the budget being provided, it appears that employees may have to be part time and then we shouldnt be expected to offer. But we need to know what is expected of us? Please assist or offer me a bit of assistance in this matter.

Answer:   According to Section 3.3 of the RFGA on Staff Experience and Capabilities, “The Program Manager, Fiscal Specialist and Job Developer/Employment Specialist must be organization staff [of the applicant organization] and cannot be subgrantees or contractors.” The Case Worker can be staff or a contractor. Whether the employees are full or part-time staff depends on your proposal. Consult federal and state labor laws to determine whether fringe benefits are required.

Date: 3/13/2017

Inquiry: 41591


Question:   hello , my name is pastor Antquan Potts director of the father hood matters program ,and I was wondering , how can I get a RSP for the grant that is opening in april. thanks

Answer:   At this time, JFS cannot confirm the release of a RFGA in April. To be added to our potential applicants list, please provide your contact information including your name, email address and organizations physical address. There are currently two fatherhood funding opportunities open: Two year fatherhood programming grants https://procure.ohio.gov/PDF/2272017145659DAS8130.pdf and June is Responsible Fatherhood Month Applications http://www.fatherhood.ohio.gov/SpecialPrograms/JuneisResponsibleFatherhoodMonth.aspx.

Date: 3/13/2017

Inquiry: 41569


Question:   In section 5.5, L. the grantees will be required to use an online case management system to be selected by OCF. Will OCF be providing training for all grantees to use the online case management software? Also section N. talks about invoicing for grantees selected for funding, is the invoicing system going to be the same as it has been in the past?

Answer:   Regarding Sec. 5.5(L) OCF will provide training and ongoing technical assistance to all grantees on how to use the online case management system. OCF will also pay for any associated costs with acquiring and setting up the online case management system. This will not come out of the grantees’ budgets. Regarding Sec. 5.5(N), the invoicing system will remain unchanged.

Date: 3/13/2017

Inquiry: 41590


Question:   In section 3.3 the key staff positions for funding level A are Program Manager, Case Worker, Fiscal Specialist and Job Developer/Employment Specialist. It states that the Program Manager cannot also be the Fiscal Specialist. Also the Program Manager, Fiscal Specialist, and Job Developer must be organization staff. My question is, can the Case Managment services be provided by the Program Manager and Job Developer/Employment Specialist?

Answer:   As stated in Section 3.3, Level A applicants staff must include four key positions: 1. Program Manager, 2. Case Worker, 3. Fiscal Specialist, and 4. Job Developer and “If applying for Level A funding, these key staff positions must be filled by different individuals.” The primary responsibilities of the Program Manager are to oversee the implementation of the grant, supervise class facilitators and case workers, connect with community partners, create MOUs with county agencies, develop father recruitment plan, make sure required documentation and reports are submitted to OCF, supervise Case Worker, Fiscal Specialist, Job Developer and any other staff working on this grant. The primary responsibilities of the Case Worker are to facilitate classes, enter case notes, maintain contact with fathers, work with fathers to identify and remove barriers, contact county agencies when needed, and enter fathers’ data into online case management system. The primary responsibilities of the Fiscal Specialist are to create the project budget and submit monthly invoicing to OCF. The primary responsibilities of the Job Developer are to help fathers prepare for, find and retain employment. The Program Manager may facilitate some classes and do some case management but there must be another person whose primary responsibilities are to work directly with fathers and provide those services. Likewise, the Job Developer will have some case management duties but if applying for Level A funding, there must be another person whose primary duties are those of a case worker.

Date: 3/13/2017

Inquiry: 41589


Question:   In section 1.1, the term "father" is defined as the biological, custodial, legal, adoptive, step father, grandfather or male family member serving in a father role of a ch ild or children 18 or younger. Historically, OCF has considered a child to be a person the age of 21 or younger. Did you purposely make the change from 21 to 18?

Answer:   This was an error. Fathers eligible to receive services can have children up to age 21.

Date: 3/13/2017

Inquiry: 41588


Question:   Are Memorandum of Understandings needed with the Department of Job and Family Services/Child Support Agencies for all counties where services are being provided? Also, are letters of support needed?

Answer:   MOUs are not required to be submitted with the application. These will be contract deliverables to be provided after applicants are selected and contracts signed. With the exception of Section 3.2(D)(3), letters of support are not required to be submitted with the application.

Date: 3/13/2017

Inquiry: 41576


Question:   On page 8 of the rfp, 3.3B 1. Program Manager - It states the position has to spend a min of 75% of his work time on this program. Within our organizational structure, our Employment and Training Coordinator would typically be considered the program manager responsible for the implementation of programs. The Coordinator does not provide the direct service for participants. The Coordinator oversees a multitude of programs and only charges an average of 15-20% to any one program. The Coordinator monitors program activities and supervises staff that provide the direct services. The Case Manager is the position providing direct services for participants and spends 100% of their time dealing with the day-to-day activities related to the Fatherhood program. Is it ODJFS intent and is the rfp correct that a manager most spend 75% of their work time on this program?

Answer:   From your description of responsibilities, it sounds like your “Case Manager” functions as the “Project Manager” described in the RFGA. Regardless of the person’s title, OCF wants the person who is coordinating the grant, hiring and supervising classroom facilitators, working with the job developer, case workers and any other staff who will work on this grant, to devote at least 75% of his or her time to this grant.

Date: 3/13/2017

Inquiry: 41575


Question:   On page 8 of the rfp, 3.3B 1. Program Manager - It states the position has to spend a min of 75% of his work time on this program. Within our organizational structure, our Employment and Training Coordinator would typically be considered the program manager responsible for the implementation of programs. The Coordinator does not provide the direct service for participants. The Coordinator oversees a multitude of programs and only charges an average of 15-20% to any one program. The Coordinator monitors program activities and supervises staff that provide the direct services. The Case Manager is the position providing direct services for participants and spends 100% of their time dealing with the day-to-day activities related to the Fatherhood program. Is it ODJFS intent and is the rfp correct that a manager most spend 75% of their work time on this program?

Answer:   From your description of responsibilities, it sounds like your “Case Manager” functions as the “Project Manager” described in the RFGA. Regardless of the person’s title, OCF wants the person who is coordinating the grant, hiring and supervising classroom facilitators, working with the job developer, case workers and any other staff who will work on this grant, to devote at least 75% of his or her time to this grant.

Date: 3/13/2017

Inquiry: 41574


Question:   Under section 3.3 Staff Experience and Capabilities, B 1. Program Manager… must spend a minimum of 75% of his or her work time on this program. Page 8 of 24. My question is: Does that have to be specifically to this grant or can it be 75% of his time to all of our Fatherhood Programs?

Answer:   The Program Manager must spend 75% of his or her time on this grant.

Date: 3/13/2017

Inquiry: 41573


Question:   4.4 Program Budget, Pg. 11: It is understood that all applicants are required to submit a program budget and justification. However, on Pg. 15 under section 5.5, Item N., it reads "If selected for funding, each grantee will be required to submit a proposed budget and all items and amounts must be approved by ODJFS." Is this a second budget or the required budget on Pg. 11. Please clarify.

Answer:   If selected for funding, grantees will have an opportunity to revise the budget they submitted with their application. If there are no changes needed, they can use the same budget submitted with their application.

Date: 3/13/2017

Inquiry: 41616


Question:   Although volunteers (unpaid mentors) are a large part of this applicants response, should they be counted as staff as they contribute "hours" devoted to the success of the initiative.

Answer:   Volunteers should be included in the description of your project plan but cannot fulfill the responsibilities of the key staff described in Section 3.3, “Staff Experience and Capabilities”.

Date: 3/13/2017

Inquiry: 41615


Question:   4.2, Proposed Work Plan: Pg. 10, Section C-E. Historically, this agency has provided Gantt Charts for the specified section. Is a Gantt Chart acceptable in this RFGA versus separate recruitment plan, timeline reporting procedures.

Answer:   If a Gantt Chart includes a “detailed recruitment plan and proposed timeline of the program” as required in Section 4.2 (C )and (D), a Gantt Chart can be used. The Application Review Team will score the content rather than the type of documentation submitted.

Date: 3/13/2017

Inquiry: 41614


Question:   3.2: Applicant Experience and Capabilities, Pg. 7, Section B: Do you require a copy of the applicants lease as proof of a physical location where services are offered.

Answer:   A copy of the lease is not required but can be submitted as proof of a physical location.

Date: 3/13/2017

Inquiry: 41613


Question:   Do you require citations to be included as an "other" attachment if referenced in any portion of the technical plan.

Answer:   If an applicant would like to include additional information that is not required by the RFGA instructions, that material should be included under “other (Tab 5)” as described in Section 6.2, “Format for Submission of the Application”.

Date: 3/13/2017

Inquiry: 41611


Question:   SECTION II. PROCUREMENT PROCESS INFORMATION Page 3 of the RFGA: 2.1 Anticipated Procurement Timetable: the timetable indicates a projected start date of August 1st for the SFY18. Question: Should we build a budget for 11 months for the first funded fiscal year and then a 12 month budget for SFY19? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 7 of the RFGA: 3.2 Applicant Experience and Capabilities, paragraph B asks for proof of location and paragraph D asks for proof of service. Question: May one letter from an organization serve to satisfy requirements for both paragraphs B and D? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 8 of the RFGA: 3.3 Staff Experience and Capabilities, B.4. speaks to the requirement of a job developer for level A funding. Question: will job development be an expected service for incarcerated fathers? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 7 of the RFGA: 3.2 Applicant Experience and Capabilities A.3. asks applicants for qualifications and history in three areas. #3 reads: “Preventing premature fatherhood and/or providing services to fathers who are inmates or who have recently been released from jail or prison.” Question: The statement says “and/or.” It is not required to speak to both, correct? And, if the answer is that we do not need to speak to both, then….it would appear there is a contradiction in SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES, 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, B.4. on page 10 of the RFGA which indicates that plan activities must include prevention of premature fatherhood. Question: is there a contradiction? SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES Page 10 of the RFGA: 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, B.4. reads: “Teens do not have to be fathers in order to receive services.” Question: Teens who are not fathers may be counted toward the goal of 200 fathers served for level A funding, correct? SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES Page 10 of the RFGA: 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, paragraph F calls for the completion of attachment E: counties and region to be served. Question: If during the grant period, we are approached to serve fathers in a county NOT identified on attachment E, will those fathers be credited towards our 200? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph J indicates that MOUs will be required for CSEA, PSCA and WIB agencies. Question: is this a requirement to be included with the application OR after the grant agreement has been awarded? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph M indicates that a condition of receiving the grant will be that the grantee will implement a family violence identification and response plan. . Question: is this a requirement to be included with the proposal OR after the grant agreement has been awarded? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph N reads “ODJFS will reimburse grantees for a percentage of their documented costs of operation and pay a fixed amount to be determined by ODJFS for each father served.” Question: This reads as if monthly reimbursement will be based both on a unit delivered (such as father served) and on costs. Is that correct? If so, what is the unit and the amount per unit?

Answer:   Inquiry has exceeded the response character limit. Please resubmit as multiply inquires to ensure all questions are answered.

Date: 3/10/2017

Inquiry: 41552


Question:   Under section 3.3 Staff Experience and Capabilities, B 1. Program Manager… must spend a minimum of 75% of his or her work time on this program. Does that have to be specifically to this grant or can it be 75% of his time to all of our Fatherhood Programs?

Answer:   The Program Manager must spend at least 75% of his or her work time on this grant.

Date: 3/10/2017

Inquiry: 41568


Question:   Good Morning. Thanks for your earlier response. I didnt make myself clear about the pagination. I know that the technical plan is a 50-page limitation but do you have any specific style of pagination that you require. For example, most federal apps require X of X pagination. Also, what is your required line spacing i.e., single spaced, double-spaced, etc. Again, most federal apps require dbl spacing.

Answer:   This is a duplicate to inquiry number 41561 and the answers have been supplied and posted.

Date: 3/10/2017

Inquiry: 41563


Question:   Good Morning. Thanks for your earlier response. I didnt make myself clear about the pagination. I know that the technical plan is a 50-page limitation but do you have any specific style of pagination that you require. For example, most federal apps require X of X pagination. Also, what is your required line spacing i.e., single spaced, double-spaced, etc. Again, most federal apps require dbl spacing.

Answer:   The RFGA does not specify a pagination format. Nor does it specify whether the proposal must be single or double spaced.

Date: 3/10/2017

Inquiry: 41562


Question:   My question is about section 1.3 Background. Do you need to meet all 6 criteria (a-f) to apply for this grant?

Answer:   No, you did not need to do all of these things in your proposal. This section deals with the statute that created OCF. Section IV of the RFGA describes what must be included in your proposal. Specifically, Section 4.2 describes the items that must be part of your Proposed Work Plan.

Date: 3/10/2017

Inquiry: 41561


Question:   1. Section IV, 4.4 Budget under "other" stated "the cost of meals should not exceed $10.00 per father and $1,000.00 per year." Is this $10 per father per year or $10 per father for each meal? Is $1,000 per year for all fathers in the program or for one father? 2. Section VI, 6.2 Format for Submission - First sentence states "...an applicant must include Tab A. (Required Applicant Information and Certifications Document)..." However it appears this is referred to as Tab 1 on page 19. Please confirm this is the same thing or clarify the difference.

Answer:   This is a duplicate to the questions submitted on inquiry number 41556. Answers to 41556 have been supplied and posted.

Date: 3/10/2017

Inquiry: 41557


Question:   1. Section IV, 4.4 Budget under "other" stated "the cost of meals should not exceed $10.00 per father and $1,000.00 per year." Is this $10 per father per year or $10 per father for each meal? Is $1,000 per year for all fathers in the program or for one father? 2. Section VI, 6.2 Format for Submission - First sentence states "...an applicant must include Tab A. (Required Applicant Information and Certifications Document)..." However it appears this is referred to as Tab 1 on page 19. Please confirm this is the same thing or clarify the difference.

Answer:   1) A grantee may spend $10 per father per meal. The maximum total annual budget allowance for food is $1,000. This is for the total maximum allowed for food for all fathers in the program. 2) This is a typo error and Tab A on page 18 should be Tab 1.

Date: 3/10/2017

Inquiry: 41556


Question:   SECTION II. PROCUREMENT PROCESS INFORMATION Page 3 of the RFGA: 2.1 Anticipated Procurement Timetable: the timetable indicates a projected start date of August 1st for the SFY18. Question: Should we build a budget for 11 months for the first funded fiscal year and then a 12 month budget for SFY19? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 7 of the RFGA: 3.2 Applicant Experience and Capabilities, paragraph B asks for proof of location and paragraph D asks for proof of service. Question: May one letter from an organization serve to satisfy requirements for both paragraphs B and D? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 8 of the RFGA: 3.3 Staff Experience and Capabilities, B.4. speaks to the requirement of a job developer for level A funding. Question: will job development be an expected service for incarcerated fathers? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 7 of the RFGA: 3.2 Applicant Experience and Capabilities A.3. asks applicants for qualifications and history in three areas. #3 reads: “Preventing premature fatherhood and/or providing services to fathers who are inmates or who have recently been released from jail or prison.” Question: The statement says “and/or.” It is not required to speak to both, correct? And, if the answer is that we do not need to speak to both, then….it would appear there is a contradiction in SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES, 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, B.4. on page 10 of the RFGA which indicates that plan activities must include prevention of premature fatherhood. Question: is there a contradiction? SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES Page 10 of the RFGA: 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, B.4. reads: “Teens do not have to be fathers in order to receive services.” Question: Teens who are not fathers may be counted toward the goal of 200 fathers served for level A funding, correct? SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES Page 10 of the RFGA: 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, paragraph F calls for the completion of attachment E: counties and region to be served. Question: If during the grant period, we are approached to serve fathers in a county NOT identified on attachment E, will those fathers be credited towards our 200? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph J indicates that MOUs will be required for CSEA, PSCA and WIB agencies. Question: is this a requirement to be included with the application OR after the grant agreement has been awarded? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph M indicates that a condition of receiving the grant will be that the grantee will implement a family violence identification and response plan. . Question: is this a requirement to be included with the proposal OR after the grant agreement has been awarded? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph N reads “ODJFS will reimburse grantees for a percentage of their documented costs of operation and pay a fixed amount to be determined by ODJFS for each father served.” Question: This reads as if monthly reimbursement will be based both on a unit delivered (such as father served) and on costs. Is that correct? If so, what is the unit and the amount per unit?

Answer:   Response for this inquiry exceeded the character limits. Please resubmit your inquiry as multiply inquires.

Date: 3/9/2017

Inquiry: 41551


Question:   SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph J indicates that MOUs will be required for CSEA, PSCA and WIB agencies. Question: is this a requirement to be included with the application OR after the grant agreement has been awarded? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph M indicates that a condition of receiving the grant will be that the grantee will implement a family violence identification and response plan. . Question: is this a requirement to be included with the proposal OR after the grant agreement has been awarded? SECTION V. CONDITIONS AND OTHER REQUIREMENTS Page 15 of the RFGA: 5.5 Grant Agreement Requirements, paragraph N reads “ODJFS will reimburse grantees for a percentage of their documented costs of operation and pay a fixed amount to be determined by ODJFS for each father served.” Question: This reads as if monthly reimbursement will be based both on a unit delivered (such as father served) and on costs. Is that correct? If so, what is the unit and the amount per unit?

Answer:   1) As stated in section 5.5, “Grant Agreement Requirements”, the items listed in that section will be included in the grant agreement. They are not required as part of the application. One of the deliverables of the agreement applicants selected for funding will be required to sign will be to obtain MOUs from county agencies. 2) As stated indicated above and by the title of Sec. 5.5, the family violence identification and response plan will be a contract deliverable. It is not required to be submitted as part of the application. 3) Yes, a portion of monthly payments by ODJFS to the grantees will be based on documented expenses reflected in the approved budget and monthly invoices and a portion will be based on the number of fathers served each month. As stated in Sec. 5.5 (N), the fixed amount to be paid per father served will be determined by ODJFS. The amount to be paid per father served has not yet been determined but it will be and set forth in the agreement to be signed by the grantees prior to beginning work. In fatherhood grants awarded during SFYs 2014-15, ODJFS reimbursed grantees $125 per father served up to a total of $25,000 or 23% of a grantees $105,000 annual award.

Date: 3/9/2017

Inquiry: 41572


Question:   SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 7 of the RFGA: 3.2 Applicant Experience and Capabilities A.3. asks applicants for qualifications and history in three areas. #3 reads: “Preventing premature fatherhood and/or providing services to fathers who are inmates or who have recently been released from jail or prison.” Question: The statement says “and/or.” It is not required to speak to both, correct? And, if the answer is that we do not need to speak to both, then….it would appear there is a contradiction in SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES, 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, B.4. on page 10 of the RFGA which indicates that plan activities must include prevention of premature fatherhood. Question: is there a contradiction? SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES Page 10 of the RFGA: 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, B.4. reads: “Teens do not have to be fathers in order to receive services.” Question: Teens who are not fathers may be counted toward the goal of 200 fathers served for level A funding, correct? SECTION IV. TECHNICAL WORK PLAN & PROGRAM OUTCOMES Page 10 of the RFGA: 4.2 Narrative Description of Proposed Program— or, the Proposed Work Plan, paragraph F calls for the completion of attachment E: counties and region to be served. Question: If during the grant period, we are approached to serve fathers in a county NOT identified on attachment E, will those fathers be credited towards our 200?

Answer:   1) Section 3.2(A) states that applicants must include proof of experience providing services to fathers listed in items 1. (building parenting skills of fathers) and 2. (providing employment related services to low-income fathers” but only item 3. (preventing premature fatherhood and/or providing services to fathers who are inmates) if applicable. If you do not have experience providing services described under item 3, there is no penalty for excluding them in the description of your experience serving fathers description. Section III of the RFGA deals with an applicant’s past experience whereas Section IV concerns future or proposed work. Therefore, there is no contradiction between the requirements of Sections 3.2 and 4.2. Moreover, Sec. 4.2(B)(1) – (3) states those items must be included in the proposed programming whereas, subsection (4) states that program plans may [emphasis added] include classes and activities designed to decrease or prevent premature fatherhood. Under the RFGA activities to reduce premature fatherhood are permitted but not required to be included in an applicant’s Proposed Work Plan or Proposed Program. 2) Yes, teens who are not yet fathers can be counted towards the goal of serving fathers if those teens are part of a program designed to prevent or reduce premature fatherhood. 3) Yes, the counties an applicant indicates on Attachment E should reflect the counties the applicant intends to serve at the time of application. If this list of counties changes during the course of the grant, a revision to the applicant’s signed agreement may be required. As long as OCF agrees in advance to change the counties where applicant offers fatherhood services, those fathers will count towards the goal of fathers to be served.

Date: 3/9/2017

Inquiry: 41571


Question:   SECTION II. PROCUREMENT PROCESS INFORMATION Page 3 of the RFGA: 2.1 Anticipated Procurement Timetable: the timetable indicates a projected start date of August 1st for the SFY18. Question: Should we build a budget for 11 months for the first funded fiscal year and then a 12 month budget for SFY19? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 7 of the RFGA: 3.2 Applicant Experience and Capabilities, paragraph B asks for proof of location and paragraph D asks for proof of service. Question: May one letter from an organization serve to satisfy requirements for both paragraphs B and D? SECTION III. APPLICANT EXPERIENCE AND QUALIFICATIONS Page 8 of the RFGA: 3.3 Staff Experience and Capabilities, B.4. speaks to the requirement of a job developer for level A funding. Question: will job development be an expected service for incarcerated fathers?

Answer:   1) You may submit either an 11 or 12 month budget for SFY18 (year 1 of the grant). Although the state fiscal year begins on July 1, form past experience new purchase orders are typically not released until August or later. That is why the projected start date is August 1st. 2) Yes, one letter may be submitted showing both the organization’s physical address(es) in all of the counties your organization claims to have experience serving fathers may be submitted. However, note that Section 3.2 (D) required at least two (2) proofs of experience serving fathers for the minimum number of years as required by the funding level. 3) No, the Job Developer will only be expected to work with community-based fathers.

Date: 3/9/2017

Inquiry: 41570


Question:   3.2 B Our program provides fatherhood curriculum based education and activities in the familys home. Would the participants personal addresses have to be provided?

Answer:   OCF does not currently require grantees to disclose participants’ personal addresses and it is unlikely that they will under this grant. All participants are assigned a participant ID number to protect their identity and program data is de-identified. However, highly personal information will be requested and collected through the surveys participants complete. See Attachment F to the RFGA for examples of the types of questions that may be asked of the fathers. Completion of the survey questions is voluntary and a father cannot be excluded from the program because he chooses not to answer the survey questions. The grant agreement that the organizations selected for funding will be required to sign will include language regarding the protection of confidential information; see Attachment B, ARTICLE VI. B for an example of contract language regarding protecting confidential information.

Date: 3/9/2017

Inquiry: 41549


Question:   Section III Applicant Experience and Qualifications. 3.1 C. Experience serving fathers... Does the program have to use a fatherhood specific curriculum for 4 of the last 5 years to apply for Funding Level A? Ex. our program has used a parenting curriculum targeting both parents for the past 5 years but has recently within the last 2 years used a fatherhood specific curriculum in addition to the parenting curriculum. Will this satisfy 3.1.C requirements?

Answer:   As stated in Section 3.1C. “Mandatory Qualifications”, applicants must have experience serving fathers (4) of the last (5) years for level A funding and (2) of the last (3) years for level B funding. The types of proof of experience that will be accepted is outlined in Section 3.2 “Applicant Experience and Capabilities”; none of those types of proof relate to curricula. The curriculum requirement relates solely to applicants’ proposed/future work as set forth in Section 4.2 (B)(1) “Fatherhood classes, individual coaching and intensive case management”. Applicants do not have to have been using an “evidence-based, interactive curriculum designed to help fathers” but they must include such a curriculum in their proposed work plan.

Date: 3/9/2017

Inquiry: 41548


Question:   The RFGA has been read and re-read for pagination, formatting, etc. but there doesnt seem to be such included in the document. Does this mean that the agency has discretion over formatting its technical plan and will there be a technical assistance meeting held.

Answer:   Section VI. APPLICATION FORMAT & SUBMISSION sets forth how the application must be prepared and submitted. Section 6.2 “Format for Submission of Application” describes the formatting and required tabs and sub-tabs. That section states in part, “Applicant must limit their Technical Application (excluding Tab 1 and Tab 5) to 50 pages. All pages in Tabs 2-4 shall be sequentially numbered.” Moreover, Attachments A, D,E and G must be submitted with the application. Those attachments do not count towards the 50 page limit. There will not be a Technical Assistance meeting.

Date: 3/6/2017

Inquiry: 41545


Question:   The RFGA has been uploaded as a PDF. Is there a way it can be unlocked as a word document or exactly how do you want the forms completed and signed. Thank you.

Answer:   The required forms must be printed and either legibly filled out by hand or typed on a type writer. Once the required signatures are obtained the completed document must be scanned and printed. Then it can be included in the application.

Date: 3/6/2017

Inquiry: 41539


Question:   03/06/17: Can the fiscal manager person be a part-time staff if the program manager is only 35 hours weekly? Thanks

Answer:   As stated in Section 3.3 “Staff Experience and Capabilities”, the Program manager must be a paid full-time staff employee. The Fiscal Specialist must also be a staff employee and can work part-time.

Date: 3/6/2017

Inquiry: 41543


Question:   From Section 1.1 • The only grants we have received from OCF have been for our June celebrations. Do those count and exclude us from applying for Level B funding? From Section 2.3.B • Does this provision of being a “direct service provider” mean we cannot use partners as subgrantees? General • Can an organization apply for the grant and be a subgrantee on another application?

Answer:   Applicants who have received funding for June is Responsible Fatherhood Month events in the past are eligible to apply for Level B funding. If an applicant has not previously received funding under an OCF RFGA to fund a two-year fatherhood grant, that applicant can only apply for level B funding. No. Applicants can and should work with local partners. However, as stated in Sec. 3.3 B., applicant’s staff must include the Program Manager and Fiscal Specialist. These key staff must be employed by the applicant. Case Workers can be contractors, sub-grantees or applicant staff. No. Applicants can only be part of one application.

Date: 3/3/2017

Inquiry: 41455


Question:   From Section 1.1 • The only grants we have received from OCF have been for our June celebrations. Do those count and exclude us from applying for Level B funding? From Section 2.3.B • Does this provision of being a “direct service provider” mean we cannot use partners as subgrantees? General • Can an organization apply for the grant and be a subgrantee on another application?

Answer:   Applicants who have received funding for June is Responsible Fatherhood Month events in the past are eligible to apply for Level B funding. If an applicant has not previously received funding under an OCF RFGA to fund a two-year fatherhood grant, that applicant can only apply for level B funding. No. Applicants can and should work with local partners. However, as stated in Sec. 3.3 B., applicant’s staff must include the Program Manager and Fiscal Specialist. These key staff must be employed by the applicant. Case Workers can be contractors, sub-grantees or applicant staff. No. Applicants can only be part of one application.

Date: 3/3/2017

Inquiry: 41456


Question:   In section 3.1 Mandatory Qualifications bullet point B. it states that applicant must be a direct service provider to fathers and cannot be a pass through for funding to other organizations In section 5.6 Sub grantees - it talks about grantees sub grantee agreements being an option for "contracting" with another entity to do work toward this grant. what is the difference between pass through funding and contracting with a subgrantee to do the work of the grant?

Answer:   The applicant must provide the services to fathers. As stated in Sec. 3.3, key staff of Program Manager and Fiscal Specialist must be applicant staff. The Case Worker(s) can be contractors, sub-grantees or applicant staff. A pass through is an organization that acts as the fiscal agent, receiving the funds but not providing services directly to fathers. For example, the Ohio Commission on Father applies for federal grants and distributes funds to fatherhood programs that are the direct service providers to the fathers.

Date: 3/3/2017

Inquiry: 41468


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Inquiry period ended:  3/17/2017 8:00:00 AM