Opportunity Detail

Questions and Answers

SNAP Employment and Training
Document #:  JFSR1617178125


Question:   1. Section 3.1 D and E: what is the difference between letters D and E? It looks like they are saying the same thing. 2. Section 4.1 and 4.6 Match Funding: Does the grantee need to give or escrow $1.5 million to draw the funds or is the match essentially the grantee fronting the expenses of the program before the funds are drawn down? What date will the match payment need to be submitted? Will the initial outlay need to be just for 60-90 days of operation or for the full program period? 3. Section 4.3: are they looking for 50-150 per county for the initial period of 3/1/17-6/30/10? Said another way, in total, is the grantee expected to serve 150 to 450 people in 4 months? What is the definition of "serve"-- does that mean initiating contact with an individual, accomplishing an outcome listed in section 4.5 or something else? 4. Section 4.5 What support is ODJFS providing to a grantee to "recruit" participants? Does the grantee have access to information identifying SNAP recipients that are ex-offenders or does the process of identifying SNAP recipients and/or ex-offender status fall on the provider? If ODJFS does refer participants, will the provider also be able to recruit 5. Section 4.6: uses the words "initial sixteen-month project period". Please clarify the initial project period. Is it March 1, 2017 through June 30, 2017 as stated in Section 4.3 or is it sixteen months? 6. Section 4.7: What resources or assistance will ODJFS provide to secure an MOU between three county JFS offices? 7. Section 5.5 B: can the applicant annotate the subgrant agreement as part of the proposal or later after an award? 8. Section 5.5 C: Is the initial $1.5 million guaranteed upon award or is there a possibility that the initial funding will not be available? 9. Article III C and D of the Grant Agreement: how will grantee be reimbursed, upon deliverables or hourly? How often will the grantee be paid? 10. Section 4.1 B: Will ODJFS do an initial eligibility assessment to determine if the potential participant meets all the requirements for enrollment? 11. Will ODJFS automatically get the grant if the required match is obtained?

Answer:   1. Part E requires that the awarded applicant must have funds to pay for expenses for the program. The applicant may submit on a monthly basis but reimbursement may take up to 90 days. The requirement states that the applicant must have sufficient cash reserves to cover up to 90 days of operation. Requirement D states what type of funding cannot be..." Requirement E goes into length of reimbursement and match limitations. While similar in topic, the mandatory qualifications have different requirements. 2. The selected applicant must have resources on hand to cover the expenses of the program for up to 90 days. ODJFS is not requiring the entire $1.5M to be available in the beginning. The selected applicant may invoice on a monthly basis, however, the requirement as stated in Section 3.1 requires that the applicant have 60 to 90 days of operating reserves. Section 4.6 also provides more detail. 3. ODJFS is anticipating that the selected applicant will serve between 50-150 convicted felons PER COUNTY DURING THE LIFE TIME OF THE INITIAL PROJECT, NOT NECESSARYILY THE LIFE CYCLE OF THE SUBGRANT... The selected applicant will need to serve more than 50-150 overall during the sixteen months of the project. ODJFS does not expect that all participants will be served in four months. "Served" while not specifically defined in the RFGA, however, the requirements listed in Section 4.1 and 4.5 will allow the applicant to determine what must be done for participants in the program. 4. Section 4.5 requires the selected applicant to have MOUs with the three targeted counties- Cuyahoga, Franklin, and Hamilton at the time of entering into agreement. The applicants are expected to work with the county departments and the Department of Rehabilitation and Corrections (Adult Parole Authority, Probation, etc.), nonprofit organizations and employers. See Section 3.2. County agencies may provide referrals, but the selected applicants will need to enter collaborative arrangements with both county JFS and other governmental and non-governmental agencies in the three counties. 5. The initial project period is from the beginning of the grant to June 30, 2017. The begin date is the official purchase order date which is expected to be in place sometime in March 2017. March 2017 through June 2018 is sixteen months. 6. The county agencies are supportive of this RFGA and have pledged to work with the selected applicant. See section 4.7 for further details. 7. The applicant should submit their annotations at time of applicant submission. Please use Attachment B to note any requested changes and include with your application. 8. The funds are up to $1.5M for the initial project year. However, the availability of funding crosses state fiscal years. See Section 4.6 9. Per Deliverable. See Section 4.6 of the RFGA for more guidance. 10. No. 11. The funding is available to ODJFS to draw down.

Date: 1/10/2017

Inquiry: 40610


Question:   1. The Request for Proposals (RFP) states: ODJFS is anticipating that the selected applicant will serve between 50-150 convicted felons per county during the lifetime of the initial project. Is the initial project referenced here referring to the full 16 month project period? 2. The RFP states: "The work plan must be implemented within 60 days of purchase order. Does this mean that participants must be served in all three counties within that 60 day period? Or can the work plan include a staged approach where the grantee begins serving serving participants in one county immediately while others may have a longer ramp-up period. For example, participants in County A served beginning March 1, County B beginning June 1, and County C beginning September 1. Assuming that all counties would still meet the minimum participant requirements over the 16 month project period. 3. Are there any restrictions on allowable expenditures for ODJFS SNAP E&T funds? 4. May respondents submit letters of support from partnering agencies? 5. May respondents submit letters of support from County JFS agencies? 6. Does ODJFS expect to reimburse solely based on costs or would ODJFS be open to considering a performance-based compensation structure based in part on milestones/outcomes achieved?

Answer:   1. The initial project period is March 1, 2016 through June 30, 2018. 2. ODJFS would like work to begin in all three counties closer together than the example given in the question. However, the agency recognizes that factors around start-up operations such as signing agreements, establishing connections, etc., may influence the beginning of work and may lead to a staggered start among counties. ODJFS recognizes that not all counties may be in operational mode in the first three months. 3. The funds being reimbursed to the successful applicant will be unrestricted. The funds will be de-identified because the funds will be reimbursed for a completed activity. Please review the requirements of section 4.1 and 4.6. 4. Yes. 5. Yes but it is not a requirement. 6. ODJFS would consider this as long as the overall amount of the opportunity or the reimbursement draw down does not change. See section 4.6.

Date: 1/10/2017

Inquiry: 40606


Question:   Please clarify the number of individuals to be served before July 1, 2017.

Answer:   ODJFS is expecting between 50-150 participants to be served per county for the initial period of the project March 1, 2017 to June 30, 2017. ODJFS expects participants to be served prior to July 1, 2017 but does not have an established number prior to July 1 due to the short time frame. This project crosses budget biennium and state fiscal years so ODJFS has to set up defined project periods as an operation of state law. For more details see Section 4.3 of the RFGA.

Date: 1/9/2017

Inquiry: 40597


Question:   test

Answer:   Test received.

Date: 12/30/2016

Inquiry: 40515


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Inquiry period ended:  1/10/2017 8:00:00 AM