Opportunity Detail

Questions and Answers

Healthier Buckeye Grant Pilot Program
Document #:  JFSR1617018115


Question:   Will funded programs be able to transfer into the new contract year funds that are budgeted for June 2016, but not expended?

Answer:   The transfer of funds in the Healthier Buckeye fund from SFY16 to SFY17 will be decided by the General Assembly before the end of the current state fiscal year.

Date: 4/28/2016

Inquiry: 37848


Question:   Will funded programs be able to transfer into the new contract year funds that are budgeted for June 2016, but not expended?

Answer:   The transfer of funds in the Healthier Buckeye fund from SFY16 to SFY17 will be decided by the General Assembly before the end of the current state fiscal year.

Date: 4/28/2016

Inquiry: 37845


Question:   Will funded programs be able to transfer into the new contract year funds (SFY17) that are budgeted for June 2016, but not expended?

Answer:   The transfer of funds in the Healthier Buckeye fund from SFY16 to SFY17 will be decided by the General Assembly before the end of the current state fiscal year.

Date: 4/28/2016

Inquiry: 37844


Question:   Will funded programs be able to transfer into the new contract year funds (SFY17) that are budgeted for June 2016, but not expended?

Answer:   The transfer of funds in the Healthier Buckeye fund from SFY16 to SFY17 will be decided by the General Assembly before the end of the current state fiscal year.

Date: 4/28/2016

Inquiry: 37843


Question:   Will funded programs be able to transfer into the new contract year funds (SFY17) that are budgeted for June 2016, but not expended?

Answer:   The transfer of funds in the Healthier Buckeye fund from SFY16 to SFY17 will be decided by the General Assembly before the end of the current state fiscal year.

Date: 4/28/2016

Inquiry: 37842


Question:   Section 5.5 Subgrantee(s) - must identify the subgrantee if known in advance, A subgrantee agreement must be included signed by a person authorized to legally bind the subgrantee indicating A-E items. Can the subgrantee agreement be in the form of a letter of commitment answering items A, B, D, E with a scope of work attached which includes the proposed services, timeline and budget (quote for services), item C?

Answer:   A letter and an attached scope of work is acceptable if it contains agreement containing all requirements outlined in Section 5.5 A-E of the RFGA signed by a person legally authorized to bind the subgrantee.

Date: 4/25/2016

Inquiry: 37841


Question:   Section 5.5 Subgrantee(s) - must identify the subgrantee if known in advance, A subgrantee agreement must be included signed by a person authorized to legally bind the subgrantee indicating A-E items. Can the subgrantee agreement be in the form of a letter of commitment answering items A, B, D, E with a scope of work attached which includes the proposed services, timeline and budget (quote for services), item C?

Answer:   A letter and an attached scope of work is acceptable if it contains agreement containing all requirements outlined in Section 5.5 A-E of the RFGA signed by a person legally authorized to bind the subgrantee.

Date: 4/25/2016

Inquiry: 37840


Question:   Section 5.5 Subgrantee(s) - must identify the subgrantee if known in advance, A subgrantee agreement must be included signed by a person authorized to legally bind the subgrantee indicating A-E items. Can the subgrantee agreement be in the form of a letter of commitment answering items A, B, D, E with a scope of work attached which includes the proposed services, timeline and budget (quote for services), item C?

Answer:   A letter and an attached scope of work is acceptable if it contains agreement containing all requirements outlined in Section 5.5 A-E of the RFGA signed by a person legally authorized to bind the subgrantee.

Date: 4/25/2016

Inquiry: 37839


Question:   The Grantee is the Cuyahoga County Healthier Buckeye council. This Council has never received a State Grant, though the County has. How do I answer the question in Attachment 1 part C. ?

Answer:   It is acceptable to enter "0" if the council has never received a grant.

Date: 4/25/2016

Inquiry: 37847


Question:   Pertaining to Attachment A , Section I - "Required Grantee Information and Certifications" and Section II - "Location of Business Form" and the Addendum: Does the "Lead Collaborator" fill out these forms (i.e. is it the Lead Collaborators information or the Healthier Buckeye Councils information that goes on these forms).

Answer:   The applicant is the local healthier buckeye council and should complete Attachment A, Sections 1 and 2. The grant will be awarded only to the council and will be subject to the terms outlined in the sample grant agreement.

Date: 4/25/2016

Inquiry: 37814


Question:   Answer to Inquiry 37409 on 3/29/2016 mentioned "Section 5.5 of the RFGA includes all requirements for any subgrantee(s) used by the applicant or collaborators." Is that just a statement of the requirements for when a grant is awarded or do we need actual agreements? In Section 5.5 on page 13 of the RFGA it says, "The application must include a subgrantee agreement from the proposed subgrantees." We are prohibited from actually entering into grant and subgrantee agreements until we actually have a grant award. Can confirmation letters serve as their agreement if they address the details in letters A-E?

Answer:   Any applicant proposing to use a subgrantee(s) for any part of the work described in this RFGA must clearly identify the grantee(s) in their application. The application must include a subgrantee agreement from the proposed subgrantee, signed by a person authorized to legally bind the subgrantee. The agreement should contain the information found in Section 5.5 A-E.

Date: 4/25/2016

Inquiry: 37769


Question:   Seeking clarification The Applicant is the Healthy Buckeye Council (HBC) Can the Grantee be an entity other than the HBC? Can it be the Lead Agency? Can the sub grantee be the Lead Agency or a sub to the Lead? Please define Applicant, Grantee, Sub grantee and Vendor. Thanks

Answer:   Per Section 1.1, this RFGA is released for the purpose of awarding grants to local healthier buckeye councils. Per Section 3.1, the applicant (local healthier buckeye council applying for the grant) must identify a lead collaborator. A grantee is a local healthier buckeye council who has been awarded a grant as a result of this RFGA. Per Section 5.5, a subgrantee is an organization proposed to complete any part of the work described in this RFGA, and a complete description of the work, the financial terms, and the timeframe should be outlined in a subgrantee agreement. The term "vendor" is not used within this RFGA.

Date: 4/25/2016

Inquiry: 37799


Question:   Section 3.1B. the applicant (healthier buckeye council) must have signed agreements between the applicant (healthier buckeye council) and all collaborators. Does the Lead collaborator have to have signed MOUs with all of their collaborators?

Answer:   Per Section 3.1 of the RFGA, the applicant must provide MOUs between the applicant and all collaborators. Per Section 5.5, the applicant must identify all proposed subgrantees.

Date: 4/25/2016

Inquiry: 37838


Question:   Section 3.1B. the applicant (healthier buckeye council) must have signed agreements between the applicant (healthier buckeye council) and all collaborators. Does the Lead collaborator have to have signed MOUs with all of their collaborators?

Answer:   Per Section 3.1 of the RFGA, the applicant must provide MOUs between the applicant and all collaborators. Per Section 5.5, the applicant must identify all proposed subgrantees.

Date: 4/25/2016

Inquiry: 37837


Question:   Page 15 of 23 (6.2) Format for Submission of the Application states that applicants must organize their application in the following order.... Under Tab 2 Applicant Qualifications (page 16 of 23) the Sub-Tabs are listed 1a, 1b and 1 c. Should they be labeled 2a, 2b, and 2 c?

Answer:   The Sub-Tabs under Tab 2 should be labeled Sub-Tab 2a., Sub-Tab 2b., and Sub-Tab 3c.

Date: 4/25/2016

Inquiry: 37813


Question:   Page 15 of 23 (6.2) Format for Submission of the Application states that applicants must organize their application in the following order.... Under Tab 2 Applicant Qualifications (page 16 of 23) the Sub-Tabs are listed 1a, 1b and 1 c. Should they be labeled 2a, 2b, and 2 c?

Answer:   The Sub-Tabs under Tab 2 should be labeled Sub-Tab 2a., Sub-Tab 2b., and Sub-Tab 3c.

Date: 4/25/2016

Inquiry: 37812


Question:   Page 15 of 23 (6.2) Format for Submission of the Application states that applicants must organize their application in the following order.... Under Tab 2 Applicant Qualifications (page 16 of 23) the Sub-Tabs are listed 1a, 1b and 1 c. Should they be labeled 2a, 2b, and 2 c?

Answer:   The Sub-Tabs under Tab 2 should be labeled Sub-Tab 2a., Sub-Tab 2b., and Sub-Tab 3c.

Date: 4/25/2016

Inquiry: 37811


Question:   Can the Lead Collaborator be the Grantee?

Answer:   Per Section 3.1 of the RFGA, ODJFS and the Council requires the applicants meet the following requirements: A. Provide a copy of the resolution instating the local healthier buckeye council, as established under section 355.02 of the Revised Code; B. Provide signed memorandum(s) of understanding (MOU) between the applicant and all collaborators, including but not limited to community nonprofit organizations, faith-based organizations, the business community, and physical and medical health groups; and C. Identify a lead collaborator for this proposal.

Date: 4/25/2016

Inquiry: 37833


Question:   Can the Lead Collaborator be the Grantee?

Answer:   Per Section 3.1 of the RFGA, ODJFS and the Council requires the applicants meet the following requirements: A. Provide a copy of the resolution instating the local healthier buckeye council, as established under section 355.02 of the Revised Code; B. Provide signed memorandum(s) of understanding (MOU) between the applicant and all collaborators, including but not limited to community nonprofit organizations, faith-based organizations, the business community, and physical and medical health groups; and C. Identify a lead collaborator for this proposal.

Date: 4/25/2016

Inquiry: 37832


Question:   Am I correct in understanding that if the Healthier Buckeye Council is the grant recipient, awarded funding will be direct to the council. In turn, the council will arrange the payment schedule with JFS and the council will be the entity responsible for submitting reimbursement for expenses as well as distributing the awarded funds back to the lead collaborator? This information will assist in drafting the required MOU. Thank you!

Answer:   The local healthier buckeye council is the grant recipient and funds will be awarded directly to the council. A reimbursement schedule will be negotiated with the selected grantees and ODJFS.

Date: 4/25/2016

Inquiry: 37751


Question:   Question 1 - Our organization currently has JFS clients satisfying their volunteer requirements at our facility. We are scheduled to meet with JFS staff for receiving additional volunteers. Can our interaction with JFS staff for the volunteer program be considered a violation as an applying collaborative to the prospective grantee? Question 2 - How will JFS select clients for the Healthier Buckeye collaborator? Question 3 - Can the grantees collaborator charge a fee for registering the JFS client into their system payable through public assistance benefit funds?

Answer:   1. Per Section 2.3 of the RFGA, there may not be communications concerning the RFGA between any grantee which expects to submit an application any employee of ODJFS. The interaction with ODJFS is not prohibited; communication concerning this RFGA with any employee of ODJFS is prohibited. 2. ODJFS is not selecting clients for collaborators. Each local healthier buckeye council is encouraged to collaborate with organizations that will further the effectiveness of their proposed program. 3. Any expenditures must be outlined in the Cost Proposal Form, including administrative fees. More information regarding administrative fees can be found in inquiries 37505 and 37376.

Date: 4/25/2016

Inquiry: 37673


Question:   Question 1 - Our organization currently has JFS clients satisfying their volunteer requirements at our facility. We are scheduled to meet with JFS staff for receiving additional volunteers. Can our interaction with JFS staff for the volunteer program be considered a violation as an applying collaborative to the prospective grantee? Question 2 - How will JFS select clients for the Healthier Buckeye collaborator? Question 3 - Can the grantees collaborator charge a fee for registering the JFS client into their system payable through public assistance benefit funds?

Answer:   1. Per Section 2.3 of the RFGA, there may not be communications concerning the RFGA between any grantee which expects to submit an application any employee of ODJFS. The interaction with ODJFS is not prohibited; communication concerning this RFGA with any employee of ODJFS is prohibited. 2. ODJFS is not selecting clients for collaborators. Each local healthier buckeye council is encouraged to collaborate with organizations that will further the effectiveness of their proposed program. 3. Any expenditures must be outlined in the Cost Proposal Form, including administrative fees. More information regarding administrative fees can be found in inquiries 37505 and 37376.

Date: 4/25/2016

Inquiry: 37674


Question:   On page 16, the sub-tabs under Tab 2 are labeled 1a, 1b, 1c but further down the page and on page 17 the sub-tabs under Tab 2 are labeled 2a, 2b, 2c which corresponds to being part of Tab 2. Please clarify how the subtabs under Tab 2 should be labeled.

Answer:   The Sub-Tabs under Tab 2 should be labeled Sub-Tab 2a., Sub-Tab 2b., and Sub-Tab 3c.

Date: 4/22/2016

Inquiry: 37764


Question:   The Healthier Buckeye Grant Pilot Program and the RFQ# 031-16 - Hamilton County Healthier Buckkeye Council Grant Pilot Program list contradictory submission qualifications in how and what needs to be submitted (number of copies, separate envelopes, flash drives, CDs, bid system etc. If our agency is a local collaborator, which set of requirements should we follow?

Answer:   Please refer to Sections 6.1 and 6.2 for Application Submission guidelines.

Date: 4/22/2016

Inquiry: 37699


Question:   IF we identify low income individuals (adult expansion Medicaid eligibility=138%) that fall below the 200 %, and for whatever reason do not qualify or have Medicaid or health insurance, can we use these grant funds to pay for medical/healthcare/treatment needs or buy medical insurance?

Answer:   The purchase of medical/healthcare/treatment or medical insurance would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county. Per section 1.4 of the RFGA, "Grant recipients will be those local councils that propose creating sustainable, replicable, and innovative programs that positively impact the lives of Ohio’s low-income individuals and families."

Date: 4/22/2016

Inquiry: 37686


Question:   IF we identify low income individuals (adult expansion Medicaid eligibility=138%) that fall below the 200 %, and for whatever reason do not qualify or have Medicaid or health insurance, can we use these grant funds to pay for medical/healthcare/treatment needs or buy medical insurance?

Answer:   The purchase of medical/healthcare/treatment or medical insurance would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county. Per section 1.4 of the RFGA, "Grant recipients will be those local councils that propose creating sustainable, replicable, and innovative programs that positively impact the lives of Ohio’s low-income individuals and families."

Date: 4/22/2016

Inquiry: 37685


Question:   IF we identify low income individuals (adult expansion Medicaid eligibility=138%) that fall below the 200 %, and for whatever reason do not qualify or have Medicaid or health insurance, can we use these grant funds to pay for medical/healthcare/treatment needs or buy medical insurance?

Answer:   The purchase of medical/healthcare/treatment or medical insurance would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county. Per section 1.4 of the RFGA, "Grant recipients will be those local councils that propose creating sustainable, replicable, and innovative programs that positively impact the lives of Ohio’s low-income individuals and families."

Date: 4/22/2016

Inquiry: 37684


Question:   For purposes of signing the ODJFS grant agreement...is the local councils staffing agency responsible for signing the grant agreement on behalf of the council? Do the county board of commissioners bear any liability for the councils performance since the commissioners established the county HB council?

Answer:   The applicant is the local healthier buckeye council and should complete Attachment A, Sections 1 and 2. The grant will be awarded only to the council and will be subject to the terms outlined in the sample grant agreement.

Date: 4/22/2016

Inquiry: 37643


Question:   Per response to Inquiry #37382 and ORC 355.02 Local healthier buckeye council. , the local council is not required to have any legal status (501(c)3, government entity, for profit, etc. If the local council is designated as a committee of independent organizations...which of these organizations would complete Attachment A, Sections 1 and 2? Is it the member of the council who serves as the staffing agent? Is this entity responsible for signing the contract and assuming liability for audit findings?

Answer:   The applicant is the local healthier buckeye council and should complete Attachment A, Sections 1 and 2. The grant will be awarded only to the council and will be subject to the terms outlined in the sample grant agreement.

Date: 4/22/2016

Inquiry: 37633


Question:   Our local HBC (which is Athens Co FCFC) wishes to submit proposal #1 and proposal #2. Our understanding is that each application has a 50-page limit. Is this correct?

Answer:   Correct, each separate application has a 50-page maximum.

Date: 4/22/2016

Inquiry: 37754


Question:   Per section 4.13B, what LOCAL matching funds will be required by the grant? How much?, where from? please elaborate.

Answer:   Please see past inquiries 37301, 37342, 37335, and 37501 for more information on local funds.

Date: 4/22/2016

Inquiry: 37682


Question:   Are there any questions that should guide how Section 4.3 Program Outcomes and Measures?

Answer:   Per Section 4.3 of the RFGA, applications must include a description of the program goals and outcomes to be achieved; a detailed methodology for measuring progress; benchmarks that provide an indication of standards to be achieved; a methodology for tracking progress achievements and/or shortfalls; and a methodology for analyzing and correcting program errors, etc. More details can be found in Section 4.3, A., 4.3, B., 1-3 of the RFGA.

Date: 4/22/2016

Inquiry: 37678


Question:   The RFGA refers to Attachment A Section 2 Location of Business Form. However, the PDF RFGA does not have the Location of Business Form attached. Where can I locate this form?

Answer:   See "Attachment A Section II - Effective 3/22/2016" under "Addenda/Amendments" on the website dedicated to this RFGA.

Date: 4/22/2016

Inquiry: 37663


Question:   Per response to Inquiry #37382 and ORC 355.02 Local healthier buckeye council. , the local council is not required to have any legal status (501(c)3, government entity, for profit, etc. If the local council is designated as a committee of independent organizations...which of these organizations would complete Attachment A, Sections 1 and 2? Is it the member of the council who serves as the staffing agent? Is this entity responsible for signing the contract and assuming liability for audit findings?

Answer:   The applicant is the local healthier buckeye council and should complete Attachment A, Sections 1 and 2.

Date: 4/22/2016

Inquiry: 37632


Question:   Will the Cost Proposal documents be considered as part of the 50 page application limit?

Answer:   Yes. The entire proposal, including the Technical Proposal and Cost Proposal must be a maximum of 50 pages.

Date: 4/21/2016

Inquiry: 37677


Question:   Will the Cost Proposal documents be considered as part of the 50 page application limit?

Answer:   Yes. The entire proposal, including the Technical Proposal and Cost Proposal must be a maximum of 50 pages.

Date: 4/21/2016

Inquiry: 37676


Question:   If we are looking at setting program and don’t have staff in place, would it be sufficient to list minimum requirements for those slots?

Answer:   The concept of this program is provide opportunities for councils to collaborate more effectively with other organizations, likely with existing staff. However, in some instances, existing staff may not be available. For those positions, listing a position description, including duties and qualifications, for any unfilled positions, as well as a hiring timeframe will be considered a sufficient response.

Date: 4/15/2016

Inquiry: 37531


Question:   A grant requirement is Memorandums Of Understanding between the applicant/Healthy Buckeye Council and all collaborators. Can you please tell me exactly what is to be included in the MOU and if one MOU can be done and all collaborators sign it. Or if there needs to be an individual MOU between the Healthy Buckeye Council and each individual collaborator. Thank you.

Answer:   Each local Healthier Buckeye Council may determine the best way to administer the MOUs for their Healthier Buckeye Grant pilot program. One MOU may be executed between the local Healthier Buckeye Council and all of the collaborators, or the local Healthier Buckeye Council may have MOUs executed with each collaborator. ODJFS cannot give legal advice to applicants of the RFGA. However, for purposes of meeting the mandatory requirements of the RFGA, the MOU should describe the responsibilities of each collaborator, the responsibilities of the local Healthier Buckeye Council and any shared responsibilities the parties have agreed upon for the pilot program.

Date: 4/15/2016

Inquiry: 37474


Question:   Section III. Applicant Experience and Qualifications (p 7-9) 3.1 Mandatory Applicant Qualifications - requires the applicant (i.e. local council) to submit 1) resolution, 2) MOUs with project collaborating entities, and 3) designation of lead collaborator. 3.2 and 3.3 reference requirements for the lead collaborator as submitted by the applicant. Question: If the experience and qualifications of the lead collaborator are required to demonstrate organizational and administrative capacity AND the lead collaborator is operating as the local councils fiscal agent...then the lead collaborator would complete the forms under Tab 1 in their role as program and fiscal administrator...RIGHT?

Answer:   As the local council is the grantee, the local council should complete the forms in Tab 1.

Date: 4/15/2016

Inquiry: 37521


Question:   Are you permitted to disclose the counties that have established a council that is eligible to apply for the pilot program.

Answer:   This information is public and can be found here: http://humanservices.ohio.gov/HealthierBuckeyeCouncil/councilResolutions.stm. Please note this list contains only the councils who have notified the agency of their resolutions; which is not required. Additional counties may have passed local healthier buckeye councils without notifying ODJFS, or are in the process of passing a resolution. It is recommended to directly reach out to a specific county to inquire as to the status of their local healthier buckeye council resolution, if not listed in the link above.

Date: 4/15/2016

Inquiry: 37518


Question:   Regarding the cost proposal, specifically as it relates to staff, the RFGA referred to staff (Sec 3.3) as the Program Manager, Program Specialist, and other key staff. Since the programming and service delivery will be conducted by the lead coordinator and other partners it makes sense that those salaries would be identified accordingly. Should the applicant (local council) include its own personnel costs (admin and finance) in Other Key Staff?

Answer:   A maximum of 10% of funds may be used for administrative costs. Administrative means costs necessary for the proper administration of the programs. Activities related to the general administration and coordination of these programs, including contract costs and costs of overhead shall be properly charged against this program: (1) Salaries and benefits of staff performing administrative and coordination functions; (2) Preparation of program plans, budgets, reports and schedules, and the monitoring of program and projects; (3) Fraud and abuse units; (4) Services related to accounting, litigation, audits, management property, payroll, personnel, procurement, and public relations; (5) Costs of goods and services and travel costs required for official business and the administration of the program; and, (6) Management information systems not related to the tracking and monitoring of the program. Administrative costs exclude costs of providing program services. Costs associated with activities and contracts that provide program services may include the following: (1) Case management; (2) Screening and assessments; and (3) Providing program information to clients.

Date: 4/14/2016

Inquiry: 37505


Question:   Are counties able to use TANF funding as their local match for the grant?

Answer:   TANF, including PRC, cannot be used as a match for this grant.

Date: 4/14/2016

Inquiry: 37500


Question:   Inquiry 37462 asks about purchasing real estate and the response is "Purchasing real estate would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county." If the county is able to sustain a housing complex (DV Shelter) with the intent to move individuals from public assistance to self-sufficiency, wouldnt that accomplish the purpose of the Healthier Buckeye Council? I ask as transportation is an issue in our county, but purchasing vehicles would fall under the same category, correct?

Answer:   The purchase of vehicles would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county. Per section 1.4 of the RFGA, "Grant recipients will be those local councils that propose creating sustainable, replicable, and innovative programs that positively impact the lives of Ohio’s low-income individuals and families."

Date: 4/14/2016

Inquiry: 37502


Question:   Are purchases of vehicles (for clients and/or for outreach activities) allowable expenses under this RFP?

Answer:   The purchase of vehicles would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county. Per section 1.4 of the RFGA, "Grant recipients will be those local councils that propose creating sustainable, replicable, and innovative programs that positively impact the lives of Ohio’s low-income individuals and families."

Date: 4/14/2016

Inquiry: 37499


Question:   Can the lead collaborator also be the fiscal agent for the grant?

Answer:   Listing a fiscal agent is not requirement for the Request for Grant Applications.

Date: 4/14/2016

Inquiry: 37522


Question:   We are submitting an application to our local council and have been asked to partner on another application. We are concerned that there isnt any specificity about the number of applications that a lead applicant can be a part of, can you clarify.... can the same organization be both a lead applicant to the local council as well as a partner on another application?

Answer:   Per Section 1.4 of the RFGA, "One local council shall identify itself as the lead council and submit the application on behalf of all joined councils. A joint application should be considered as one of the maximum of three (3) applications a local council may submit, regardless of if the local council is identified as the lead council."

Date: 4/14/2016

Inquiry: 37517


Question:   Are counties able to use TANF funding as their local match for the grant?

Answer:   TANF, including PRC, cannot be used as a match for this grant.

Date: 4/14/2016

Inquiry: 37501


Question:   Are bricks and mortar costs allowed in this application if they are used to expand existing services that would increase access to food for people in the community and can be tied to health indicators/outcomes as a part of the overall project?

Answer:   Per the RFGA, applicants may propose to develop strategic commitments, build a program foundation, initiate a new pilot project for one or more cohorts with sustainability and replicability plans and otherwise meeting the criteria of this RFGA, or innovate to improve existing direct services meeting the criteria of this RFGA. Neither real estate nor construction would be considered an allowable cost.

Date: 4/7/2016

Inquiry: 37489


Question:   If these grants are awarded in May 2016-will there be an allowance for carryover into 2018? Are these considered to be 12-14 month grants?

Answer:   Per section 2.4 of the RFGA, The Director, in collaboration with the Council, shall review all grant proposals submitted and shall select recipients to receive grants through the program in the remainder of state fiscal year (SFY) 2016 and in SFY 2017. ODJFS is seeking to enter into agreements with selected grantees commencing upon notification of all grant and funding approvals, and ending June 30, 2017.

Date: 4/6/2016

Inquiry: 37486


Question:   I understand that the local Healthy Buckeye Council is the grant applicant and that the lead collaborator can be another agency. That being said, if our local Family and Children First Council is designated as our local Healthy Buckeye Council then that means that required documentation such as Attachment A-Sections 1 & 2 should be completed by the local Family and Children First Council. But FCFC are not an actual stand alone agency, therefore required forms would technically need to be completed by our local FCFCs Administrative Agent, correct?

Answer:   All documentation should be submitted by the local healthier buckeye council applying for the grant.

Date: 4/6/2016

Inquiry: 37473


Question:   In section 5.4 I you state "Each grantee must agree to collect, maintain and report specific data on each component of their program as requested by ODJFS. Each grantee must also agree to participate in any data collection or evaluation required by ODJFS or the Council." Is there a list of the specific data and / or data collection ODJFS would require? Thank you!

Answer:   The collection, maintenance, and reporting of data will be negotiated with the selected grantees.

Date: 4/6/2016

Inquiry: 37471


Question:   In Section 6.2.B in the Cost Section the document reads "The Cost Proposal must include all costs to run the program. The applicant should outline the expenditures for the remaining month(s) of SFY16 and SFY17. At the applicant’s discretion, additional documentation may also be included with the completed Attachment D. as explanatory information, but when making the grant selections and when executing the agreement, ODJFS will consider only the dollar amounts displayed on the Cost Proposal Form." We are going to submit a request to fund part of an existing program. How do we indicate the dollar amount we are seeking funding for and the items within the program/costs we want funded?

Answer:   Per the RFGA, in calculating their total proposed cost, applicants must consider costs resulting from the Work Plan, listed in Section 4.2 of this RFGA and Program Outcomes and Measures, listed in 4.3 of this RFGA, as well as all program costs, primary and incidental, necessary to complete all program activities (whether explicitly identified by ODJFS in this RFGA or not). Use the Cost Proposal Form to create a line item list of expenditures necessary to successfully meet the requirements outlined in this RFGA.

Date: 4/6/2016

Inquiry: 37468


Question:   Where is the application located?

Answer:   All documents related to this RFGA can be found on the dedicated website found here: http://procure.ohio.gov/proc/viewProcOpps.asp?oppID=12757

Date: 4/6/2016

Inquiry: 37485


Question:   355.02 Local healthier buckeye council. (A) Each board of county commissioners may adopt a resolution to establish a local healthier buckeye council. If a local council is established, the resolution shall specify the organization of the council and shall designate a member to serve as a staffing agent and, if the board determines necessary, a member to serve as a fiscal agent. The board may revise the councils organization as necessary by adopting a resolution. If no fiscal agent is named (as none is required per an earlier response) in the grant, then who is responsible for the fiscal operations of awarded funds under this RFP? Is the county JFS unit the fiscally responsible entity?

Answer:   The referenced section 355.02 from the Ohio Revised Code lists the requirements for creating a local healthier buckeye council. Inquiries regarding that process should be directed to the County Commissioners Association. While a fiscal agent may need to be identified during the local council establishment process, it is not required to identify the council's fiscal agent in this grant application.

Date: 4/4/2016

Inquiry: 37465


Question:   There are multiple references to “optimal health” ( Sections 1.1, 1.3, 3.2) such as “maximizing opportunities for individuals and families to achieve optimal health in all aspects, including care coordination among providers of physical and behavioral health services and community providers of social, employment, and education.” Does the state have a definition of optimal health?

Answer:   Per the World Health Organization, health is defined as "A state of optimal well-being, not merely the absence of disease and infirmity." The dimensions of well-being include physical, mental, emotional, environmental, spiritual, and social components. Wellness practitioners believe that optimal well-being requires a balance between wellness dimensions that comprise the whole person. Optimal health should be defined as the positive balance of these components within an individual.

Date: 4/4/2016

Inquiry: 37450


Question:   Section 6.2 Format for Submission of the Application (p. 15 of 23) Does the 50 page limit (excluding Tab 1) include appendices? Are there any other formatting requirements (e.g. size of font, margins, single sided pages, etc.) for application submission?

Answer:   The application must be limited to a maximum of a total of 50 pages, per section 6.2 of the RFGA, excluding Tab 1. There are no additional format requirements for the application that are not outlined in the RFGA.

Date: 4/4/2016

Inquiry: 37434


Question:   Section 6.2 Format for Submission of the Application (p. 15 of 23) Does the 50 page limit (excluding Tab 1) include appendices? Are there any other formatting requirements (e.g. size of font, margins, single sided pages, etc.) for application submission?

Answer:   The application must be limited to a maximum of a total of 50 pages, per section 6.2 of the RFGA, excluding Tab 1.

Date: 4/4/2016

Inquiry: 37436


Question:   Can these funds be used to purchase real property to be used for affordable housing?

Answer:   Per section 1.4 of the RFGA, "grant recipients will be those local councils that propose creating sustainable, replicable, and innovative programs that positively impact the lives of Ohio’s low-income individuals and families. The selected grantee(s) proposal should demonstrate how, through collaboration, guidance and assistance will be provided to low-income individuals and families with the goal of achieving long lasting financial self-sufficiency, negating high risk behaviors, resolving barriers, setting and achieving educational goals, entering the workforce, and/or providing ongoing support and mentorship. Applicants may propose to develop strategic commitments, build a program foundation, initiate a new pilot project for one or more cohorts with sustainability and replicability plans and otherwise meeting the criteria of this RFGA, or innovate to improve existing direct services meeting the criteria of this RFGA." Purchasing real estate would be considered a one-time investment, instead of a replicable, sustainable program able to make a long-term impact in its county.

Date: 4/4/2016

Inquiry: 37462


Question:   As I understand it, the the local council acts as the applicant and has an MOU with the group seeking the funds. But, it also appears from the RFP that the lead collaborator should have MOUs with their various partners, co-collaborators. Is that accurate? Also, if our deadline is May 3 for submission, when would we need to get an MOU with the local council? Would it be before May 3 or after the council has decided who its top 3 priorities would be? Finally, would that MOU with the local council just be with the lead collaborator representing all of its partners? Thank you.

Answer:   Per section 3.1 of the RFGA, the applicant should have signed MOU(s) between the applicant and all collaborators submitted with the application. Section 5.5 of the RFGA includes all requirements for any subgrantee(s) used by the applicant or collaborators.

Date: 3/29/2016

Inquiry: 37409


Question:   Can the lead collaborator include administrative costs as part of the proposal budget? What is the maximum percentage to be used for administrative costs? How are administrative costs defined?

Answer:   A maximum of 10% of funds may be used for administrative costs. Administrative means costs necessary for the proper administration of the programs. Activities related to the general administration and coordination of these programs, including contract costs and costs of overhead shall be properly charged against this program: (1) Salaries and benefits of staff performing administrative and coordination functions; (2) Preparation of program plans, budgets, reports and schedules, and the monitoring of program and projects; (3) Fraud and abuse units; (4) Services related to accounting, litigation, audits, management property, payroll, personnel, procurement, and public relations; (5) Costs of goods and services and travel costs required for official business and the administration of the program; and, (6) Management information systems not related to the tracking and monitoring of the program. Administrative costs exclude costs of providing program services. Costs associated with activities and contracts that provide program services may include the following: (1) Case management; (2) Screening and assessments; and (3) Providing program information to clients.

Date: 3/29/2016

Inquiry: 37376


Question:   Do you define the "applicant" to mean the local Healthier Buckeye Council or as the lead collaborator (i.e. the non-profit)?

Answer:   The applicant is the local healthier buckeye council.

Date: 3/29/2016

Inquiry: 37410


Question:   How often is the reimbursement? Is it monthly or quarterly?

Answer:   A reimbursement schedule will be negotiated with the selected grantees.

Date: 3/28/2016

Inquiry: 37368


Question:   Section III 3.1 Mandatory Applicant Qualifications (p.7/23) Must the locally designated Healthier Buckeye Council meet any legal status (501c3, government entity, etc.) in order to enter into a grant agreement with ODJFS? For example: Could a standing committee of community partners act as the local HBC as designated by commissioner resolution?

Answer:   The requirements to be a designated local healthier buckeye council are established under section 355.02 of the Ohio Revised Code.

Date: 3/25/2016

Inquiry: 37382


Question:   If 3 projects are being submitted, can each project have a different lead collaborator?

Answer:   Each of the maximum of three (3) proposals per local healthier buckeye council may have a different lead collaborator.

Date: 3/24/2016

Inquiry: 37367


Question:   If the organization that is designated as the Healthier Buckeye Council is a collaborative organization and does not have direct service staff, does the lead collaborator agency become the organization that enters into the model ODJFS Model Grant agreement? Would the lead collaborator organization then enter into sub grant agreements with the other partners who are providing services?

Answer:   Per section 3.1, A., this RFGA may only be awarded to a local healthier buckeye council, as established under section 355.02 of the Ohio Revised Code, therefore the grant agreement shall be between ODJFS and a local healthier buckeye council. Signed Memorandum(s) of Understanding (MOUs) between the applicant (local council) and all collaborators must be provided (Section 3.1, B.).

Date: 3/23/2016

Inquiry: 37354


Question:   If a non profit is running a program in several different counties, do they have to have each countys healthier buckeye council submit an application? Can the grant only be used in one county?

Answer:   Per section 1.4 of the RFGA, local councils may submit joint applications with other local councils for programs that will equally serve the all of the represented counties. One local council shall identify itself as the lead council and submit the application on behalf of all joined councils.

Date: 3/23/2016

Inquiry: 37355


Question:   If a countys Family and Children First Council (FCFC) is also designated as their Healthier Buckeye Council, can that Healthier Buckeye Council submit a project that is run by the FCFC? Can the FCFC be the fiscal agent for that project?

Answer:   Any local healthier buckeye council, as established under section 355.02 of the Ohio Revised Code (ORC) may submit a proposal. Per section 1.4 of the RFGA, the local healthier buckeye council may submit an application for an existing project, but the proposed program must "innovate to improve existing direct services meeting the criteria of this RFGA." There is no requirement for a fiscal agent in this RFGA.

Date: 3/22/2016

Inquiry: 37352


Question:   On page 16, attachment A, Section II Standard affirmation and disclosure form--- I cant seem to find the form in the RFGA. I looked it up on the innerweb and there are different versions of the form. Are we supposed to complete the Standard affirmation and disclosure form banning the expenditure of public funds on offshore services or another form called the Location of Business Declaration. Can you attach a link to obtain the current and correct form? Thanks

Answer:   Please see Amendment 1 for Attachment A - Section II. Location of Business Form.

Date: 3/22/2016

Inquiry: 37351


Question:   The response to my question contradicts RFGA guidance. My funding comes from ODJFS and I cannot ask them questions about this grant. Since the funding for this program is all GRF I am still confused by the term local funds. I repeat: Pertaining to Section 1.4 Overview and Objectives of the Program, on page 2, item C. Use of matching local funds: What is the definition of local funds? I know the federal definition of local funds but there does not seem to be clarification in the RFGA. For example: Can Federal funds allocated to local operations be considered local funds? Can other State funds be local funds? Can in-kind contributions be considered local funds?

Answer:   Ohio Department of Job & Family Services (ODJFS) General Revenue Funds (GRF) do not have requirements that prevent uses for match unless the GRF is being used as a match or Maintenance of Effort (MOE) dollars already. Much of ODJFS GRF is counted toward either Child Care MOE or TANF MOE already. The funds that the counties received through allocations are all federal based or MOE requirement, so most of what they receive from our department cannot be used. The ODJFS allocation that may be used as long as it meets the requirements in the rule is Child, Family, and Community Protective Services allocation. This allocation is controlled by rule 5101:9-6-12.4 in the Fiscal Administrative Procedure Manual. This is the only GRF allocation that not a being used as a match or MOE requirement. This allocation must only provide services that are authorized under the allocation. The applicant(s) are responsible for determining if any local funds, including the Child, Family, and Community Protective Services allocation, meet all requirements and are authorized to be used. In-kind donations are defined as services only, and not as cash. In-kind donations are not considered to be local funds.

Date: 3/18/2016

Inquiry: 37335


Question:   You stated in one of the previous questions that low-income is identified as 200% of the federal poverty level or lower. Does that mean that no grant funding can be used to serve anyone that might be over this level/threshold ?

Answer:   Per the inquiry response, grant funding can only be used to serve low-income individuals and families, defined as those individuals and families earning below 200% of the Federal Poverty Level (FDL).

Date: 3/17/2016

Inquiry: 37343


Question:   Page two of the RFGA says, "Successful applicants will demonstrate capability of the following: Use of matching local funds I can not find any other information about this. Is there a required amount and/or percentage for the local match. Or do we just need to show somehow that we are using local funding as well?

Answer:   There is no minimum required amount or percentage of local funds to be matched. Successful applicants will demonstrate the ability and capacity to match local funds.

Date: 3/17/2016

Inquiry: 37342


Question:   Just for clarification....although each local Healthier Buckeye Council may submit up to three applications, the maximum award one Buckeye Council can receive is $750,000 not up to $750,000 x3 for a total of 2.25 million per Buckeye Council, correct?

Answer:   Per section 2.4 of the RFGA, the maximum grant amount per program a local healthier buckeye council may apply for and be awarded is $750,000.00. A local healthier buckeye council may submit up to three (3) applications, each with a maximum grant amount of $750,000.00.

Date: 3/17/2016

Inquiry: 37341


Question:   We are an healthy mind/healthier eating, education non-profit, tax exempt organization. How can our organization partner with a Healthier Buckeye Council entity and submit a proposal in response to this RFP. We write our own grants.

Answer:   Please contact the County Commissioner of the desired county to partner with for more information on their local healthier buckeye council. All applications must be submitted by local healthier buckeye councils, partnering with faith-based organizations, community non-profits, the business community, physical and behavioral health groups, educating, governmental and/or other organizations.

Date: 3/17/2016

Inquiry: 37309


Question:   Re: 3.3 Applicant Experience and Capabilities. Can the lead collaborator organization contract with another organization to serve as program specialist or other key staff, or do those positions need to be within the collaborator organization?

Answer:   Per section 3.3 Applicant Experience and Capabilities, "the applicant's response must identify within the lead collaborator organization, by position and name, the lead collaborator staff who will be key to the program's success." The Program Manager, Program Specialist, and Key Staff must be within the lead collaborator organization.

Date: 3/17/2016

Inquiry: 37331


Question:   Disregard my question regarding Section VII Criteria for Application Evaluation and Selection. I see the rating sheet is included in the appendix.

Answer:   Thank you !

Date: 3/17/2016

Inquiry: 37339


Question:   Disregard my question regarding Section VII Criteria for Application Evaluation and Selection. I see the rating sheet is included in the appendix.

Answer:   Thank you.

Date: 3/17/2016

Inquiry: 37338


Question:   Page 18 of 23, Section VII. Criteria For Application Evaluation and Selection. The scoring is discussed in broad terms but the weighting of each section is not described in sufficient detail to allow the local Healthier Buckeye Council to set priorities for its scoring of applications before submitting them to the State. Please provide the scoring assessment tool to be used to assist the local Healthier Buckeye Councils in their determination of proposals worthy of further consideration by the State.

Answer:   Please refer to Attachment C: Technical Proposal Score Sheet for additional information regarding scoring criteria and the weight of each requirement.

Date: 3/17/2016

Inquiry: 37336


Question:   Please define low income. Does the individual or family have to be on public assistance or just eligible for public assistance? Please define self sufficiency. Does that mean above income for cash and food assistance and Medicaid?

Answer:   Low-income is defined as individuals and/or families earning below 200% of the Federal Poverty Level (FDL). Self-sufficiency is defined as earning the above average income for Medicaid and cash and food assistance.

Date: 3/17/2016

Inquiry: 37328


Question:   Can you provide more detailed information regarding populations served, specifically, if whether low-income defines as eligible to receive medical, food, or cash assistance or whether low-income defines as individuals currently receiving those services?

Answer:   Low-income is defined as individuals and/or families earning below 200% of the Federal Poverty Level (FDL).

Date: 3/17/2016

Inquiry: 37326


Question:   ON page 14, section 6.1 for application submission... Do you want one original and 6 copies or one original and 5 copies? The cost proposal was specific to the original and number of copies, but the application was not.

Answer:   Please submit one (1) original and five (5) copies of the Technical Application must be submitted to ODJFS, Office of Contracts and Acquisitions.

Date: 3/15/2016

Inquiry: 37329


Question:   How much funds are being allocated for this RFP? How many applications do you plan to fund?

Answer:   The maximum grant amount per program a local healthier buckeye council may apply for and be awarded is $750,000.00. Applications for projects submitted by two or more local councils in collaboration may request and be awarded a maximum grant amount of $1,500,000.00. To make its final selection of which applications will receive awards and to determine the size of those awards, ODJFS may, at its option, take into consideration application quality, reasonableness and appropriateness of the proposed budget, geographic diversity, rural and urban mix, local collaborations, funding available and objectives and criteria outlined in section 355.03 of the Ohio Revised Code and in section 305.30 of HB 64. (Section 2.4 of this RFGA) This RFGA seeks to fund applications that best demonstrate the ability to meet the requirements specified in the RFGA and earn at least the minimum score for quality and completeness. The number of selections will be based on available funding. See sections 2.4 and 7.1 of this RFGA for more information on the Evaluation and Selection process.

Date: 3/15/2016

Inquiry: 37323


Question:   As referenced on page 6 of the RFGA, regarding allowable costs as listed in the RFGA, where are they listed and what are they?

Answer:   A: Allowable costs have been outlined in Sections IV and VI of the RFGA. Allowable Costs are those included in the Cost Proposal (6.2 of the RFGA) to implement the Work Plan (4.2 of the RFGA), Program Outcomes & Measures (4.3 of the RFGA) and any program costs, primary and incidental, necessary to complete all program activities (whether explicitly identified by ODJFS in the RFGA or not).

Date: 3/15/2016

Inquiry: 37318


Question:   Pertaining to Section 1.4 Overview and Objectives of the Program, on page 2, item C. Use of matching local funds: What is the definition of local funds? I know the federal definition of local funds but there does not seem to be clarification in the RFGA. For example: Can Federal funds allocated to local operations be considered local funds? Can other State funds be local funds? Can in-kind contributions be considered local funds?

Answer:   "Federal funds usually cannot be used for an in kind match or maintenance of effort unless the program rules specifically authorize a match or in kind service. State funds generally do not have a blanket prohibition on in kind match usage, however some forms of state funds may have a specific prohibition preventing that source of funding from being used for to match other programs. The requestor should contact the program area overseeing the state funding source and request guidance."

Date: 3/9/2016

Inquiry: 37301


Question:   Could you please send me more information pertaining to this grant opportunity

Answer:   All pertinent information regarding this grant opportunity can be found in the Request for Grant Applications (RFGA) posted to its dedicated website: http://procure.ohio.gov/proc/viewProcOpps.asp?oppID=12757. Additional information about the Healthier Buckeye Grant Pilot Program can be found in Ohio Revised Code (ORC) sections 355.02 and 355.03.

Date: 3/9/2016

Inquiry: 37306


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Inquiry period ended:  4/25/2016 8:00:00 AM