Questions and Answers
Ohio Children's Trust Fund (OCTF) Regional Prevention Coordinators RFGA Re-Release
Document #: JFSR1617228104R
Question: The RFGA Cover Letter states the following: "The regional prevention plans that are submitted to the OCTF Board will contain strategies and requested funding amounts to provide child abuse and child neglect prevention services to families and communities throughout the region." It is our assumption that funding for services and supports, as identified in the Regional Prevention Plan is not to be included in the Regional Prevention Coordinator Proposal? Is this a correct assumption?
Answer: As indicated Section I, 1.3 Overview of the Project, “funding amounts for the delivery of programming and/or services in the regions will be submitted to the OCTF Board as part of the submission of the Regional Child Abuse and Child Neglect Prevention Plan, and not as part of this RFGA.”
Question: What are OCTFs assumptions about the section on developing a regional outreach plan - that we describe how we would facilitate the development of this plan and project in our budgets the costs of developing the plan, or that this should include both the development of the plan and execution of the plan?
Answer: As indicated in Section III. Work Plan and Project Outcomes, 3.2 Deliverables, F. Develop and Launch Regional Child Abuse and Child Neglect Prevention Outreach Plan, the Regional Prevention Coordinator must collaborate with the Regional Prevention Council to create this outreach plan, as well as execute the plan throughout the duration of the funding period.
Question: Since both the County representatives to the Regional Prevention Board and participation in mandated sub-committees are all voluntary appointments/participation - is it allowable to provide mileage reimbursement, based on state approved mileage rate, to Council Members/Committee participants rather than expect their employing agency to assume this cost?
Answer: Vendors are to use their business expertise in pricing the work described in the RFGA, taking into consideration any intervening steps or activities (as specified in Section 3.1, Scope of Project Work, of the RFGA) that must be performed in order to complete the work, and offer their costs accordingly, even if ODJFS does not explicitly identify those intervening costs in this RFGA.
Question: While the RFGA focuses primarily on deliverables related to Facilitating the meetings, Completing the Comprehensive Assessment, developing and implementing the Regional Prevention Plan, development of the Outreach Plan, and the Annual Child Abuse and Neglect Prevention Month Activities - please provide clarity on the underlying assumptions related to implementing these activities. It is assumed that the organization chosen to be the Regional Coordinator will be responsible fort the following over the multi-year period: Procurement of services and supports for the region as identified in the plan? Contracting? Program and Fiscal Monitoring? Better clarification of these operational assumptions would be helpful to budget development.
Answer: As indicated in Section III. Work Plan and Project Outcomes, 3.1 Scope of Work, C. Implementation Phase of Regional Strategies, “The grantee will contract (if necessary) with selected service providers to implement the council approved Regional Child Abuse and Child Neglect Prevention Plan and the Regional April Child Abuse and Child Neglect Prevention Month Activities as submitted to and approved by the OCTF Board. The Regional Prevention Coordinator is responsible for ensuring both plans adhere to implementation fidelity and will closely collaborate with the Regional Prevention Council to monitor and track outcomes and fiscal expenditures.” The grantee would be responsible for these tasks throughout the duration of the funding period.
Question: In developing the budget in response to this RFGA - why has no parameters been provided by OCTF for this RFGA for each region, when letters to applicants in previous RFGA declined at least two regions because budgets "exceeded amount allocated for the region"?
Answer: As indicated on Attachment D of the RFGA: Project Budget Form and Instructions, vendors are to use their business expertise in pricing the work described in the RFGA, taking into consideration any intervening steps or activities (as specified in Section 3.1, Scope of Project Work, of the RFGA) that must be performed in order to complete the work, and offer their costs accordingly, even if ODJFS does not explicitly identify those intervening costs in this RFGA.
Question: Will the State move forward with funding any regional coordinators if coordinators are not identified for all regions?
Answer: Yes. The State will move forward with funding if a regional prevention coordinator was recommended for grant award during the original release of RFGA # JFSR1617228104. This is not dependent upon the selection of regional prevention coordinators for other regions.
Question: I looked over this grant previously but didnt apply because my county (Lawrence) is not listed in any of the regions. Is this an oversight?
Answer: Lawrence County was listed as part of the Southeast Ohio Regional Prevention Council in both the original release of the RFGA and the re-release of the RFGA. As stated in the re-release of RFGA # JFSR1617228104R, the Southeast Ohio Regional Prevention Council (Athens, Gallia, Hocking, Jackson, Lawrence, Meigs, Morgan, Perry, Pike, Ross, Scioto, Vinton and Washington County) is not included in this RFGA re-release.
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