Questions and Answers
County TANF Funding Allocation Review Services Re-Post
Document #: JFSR1617178108R
Question: 1. What is ODJFS’ preferred method for additional data collection from the 88 counties (e.g. web-based surveys)? 2. Please confirm the deadlines for completion of work provided in Section 4.1. The second bullet indicates “A high level walkthrough of final results and recommendations shall be available to ODJFS by May 15, 2016.” This appears to be incorrect based on the due dates provided for other deliverables. 3. Section 4.4 requires the vendor to evaluate and analyze the effectiveness of “other TANF-funded programs.” Is a comprehensive list of the programs the vendor will be asked to evaluate available? If not, is there an estimate as to the number of TANF-funded programs this work will include?
Answer: 1. ODJFS has not settled on a particular method for collection data. The Department does realize in person collection is not feasible for all 88 counties. A method surveys and of sampling will most likely to be used. 2. Overall deadline for the project is January 31, 2017. 3. Yes, the counties PRC plans are available on line. The link is located here: http://jfs.ohio.gov/OWF/prc/county/countytable.stm Each county in Ohio has its own PRC program. A few counties have merged operations, so 85 agencies have PRC plans.
Question: In the revised Attachment D effective January 8, 2016, it lists Project Completion as June 30, 2016. However, previous responses to Q&A identify project completion as January 31, 2017. Are we to go by the January 31, 2017 date? There are also two Deliverable As under the section of Deliverable & Sub-Tasks Section 4.4.
Answer: The project completion date is January 31, 2017. Per the RFP there is only one Deliverable A. Disregard the A on the last line of the posted form.
Question: 1. What is the project period encompassed by the proposal? The proposal pg 7 indicates the work must be completed by December 1, 2016 however, Attachment D indicates a project completion date of June 30, 2016. 2. Will the contractor be given access to data captured in CRIS-E and the TANF Web Reporting tool for the period of time covering this assessment and evaluation? Is this data centralized within ODJFS or available directly from the 88 counties? 3. What other TANF funded programs are encompassed within this proposal other than the PRC program as referenced on pg 8 Deliverable D (Section 4.4) ? Is county data for these services captured in CRIS-E or through the TANF Web Reporting Tool? 4. For the Cost Proposal which is broken down by Deliverables - should each deliverable include all costs, including salary, fringe, travel, supplies, subcontractors, overhead and indirect costs (Attachment D)?
Answer: 1. The proposal was originally posted to end on June 30, 2016, however, the grant application was reposted. The proposal response must reflect that the work must be completed in December 2016. Attachment D has been updated, see addendum #2. 2. Some of the data will be provided by ODJFS and some will need to collected from the county agencies. The data provided by ODJFS will be in the form of financial data and the PRC Reporting Tool It is unlikely access to CRIS-E will be needed for this program. The TANF Web Reporting Tool has been obsoleted and replaced by the PRC Reporting Tool. 3. See answer to question 2. 4. Yes, costs of each deliverable should be all inclusive.
Question: The Cost Proposal form in attachment D says that this is for the cost until June 30,2016. However, the project period is until January 2017. Should vendors prepare two cost proposal -- one for FY 2016 and one for FY2017?
Answer: The cost proposal should reflect the cost of the project through January 2017. Please see amended form, addendum # 2.
Question: 1. The RFP states that the vendor will be expected to work with programs serving all 88 counties. Will in-person site visits be required in all (or a specified number) of counties? 2. Has a budget maximum been established for all work associated with the RFP, and if so, how much? 3. Please provide some clarity/detail on the nature of the evaluation of program effectiveness described in 4.4 (D). For instance, will comparison to a control group or similar steps be required to determine if a TANF-funded program has been effective?
Answer: 1. Question: The RFP states that the vendor will be expected to work with programs serving all 88 counties. Will in-person site visits be required in all (or a specified number) of counties? Response: Due to the tight time frame, on-site visits may not be possible and are not required. However, the vendor is expected to propose a methodology to collect data and input from all 88 counties in order to meet the objectives outlined in this RFP. 2. Question: Has a budget maximum been established for all work associated with the RFP, and if so, how much? Response: The vendor should propose the best and most competitive pricing. Per the RFP, "ODJFS may, at its sole discretion, negotiate with all technically qualifying vendors for a revised cost proposal. Vendors may then submit one last and best offer, or may request that ODJFS view its original cost proposal as its last and best offer, or may withdraw from further consideration, and shall formally indicate its choice according to its directions provided by ODJFS at that time." 3. Question: Please provide some clarity/detail on the nature of the evaluation of program effectiveness described in 4.4 (D). For instance, will comparison to a control group or similar steps be required to determine if a TANF-funded program has been effective? Response: Evaluation of the effectiveness of the program will be conducted within Ohio. Section 4.4 requires the counties to be ranked. Effectiveness will be determined by factors such as but not limited to; number of clients served, length of service provided, error rate in eligibility determination, cost of service delivery, correct methodology around eligibility determination, and delays in processing of eligibility applications. A control group may not be possible in the tight time frame. Please keep in mind that the time frames have been adjusted and expanded. The selected vendor will also assist in defining standards for effectiveness of the program.
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