Questions and Answers
Survey of Qualified National Experts on Family Service Needs
Document #: JFSR1415068098
Question: Appendix B, no page number: How similar are these examples to the final vignettes that ODJFS will provide? Will the final vignettes include additional demographic information for each family, such as race, ethnicity, or socioeconomic status?
Answer: The template used in the two Case Vignettes will be used in the remaining Vignettes. Since ODJFS does not advocate the provision of services to be based on race, ethnicity, or socioeconomic status, no such information will be provided.
Question: 11. Deliverables, F. Provide a final…, pg.7 indicates that the selected vendor should address how the survey can contribute to subsequent research efforts in the final report. Can you please provide more information about the goal/purpose of this survey research project and the final report? For example, is the purpose of this survey administration project and subsequent report to inform future research by ODJFS? Will the report be utilized by ODJFS as a decision-tool (for example, to determine the focus of future grant funding for county child welfare agencies)? Will the report be utilized by county child welfare staff to determine appropriate services for families?
Answer: The survey will be used to arrive at policy decisions to inform a needs assessment and improve the practice of child welfare workers.
Question: Section VII Specifications of Deliverables, B. With the guidance…, pg. 7: Because subject matter experts may have a narrow field of focus, and the vignettes demonstrate a constellation of cross-discipline and varied risk factors, how many national experts does ODJFS expect would receive each vignette? Conversely, how large of a subset of vignettes does ODJFS anticipate each subject matter expert might receive?
Answer: As indicated in RLB Section VI, Background and Scope of Work, Item 2., vendors should offer their recommendations to these questions in the proposal.
Question: Section VI Background and Scope of Work, 2. Scope of Work, I. Presentations to ODJFS…, pg. 6: Can you provide an example of the stakeholders (besides ODJFS) to whom the final presentation(s) will be made?
Answer: This will be determined by ODJFS toward the end of the contract.
Question: Section VI Background and Scope of Work, 2. Scope of Work, pg. 5: Can you provide more details about the analysis ODJFS has completed to identify the most common case profiles of family, parent and child concerns among families served by the child welfare system? What was the process that ODJFS utilized to determine the case profiles? For example, what data (such as safety and risk assessment data) and which informants (caseworkers, supervisors) were used to determine common case profiles?
Answer: This is addressed in the RLB’s Scope of Work and in VII. Specification of Deliverables.
Question: Section VI Background and Scope of Work, 2. Scope of Work, pg. 5 states “Using the Case Vignettes and this literature review, the contractor will design a survey requesting survey respondents to assign a battery of appropriate services for each Case Vignette.” Does ODJFS desire the qualified experts to recommend a battery of ideal services in an environment without resource constraints? Or to recommend a battery of services that takes into account fiscal and staffing constraints experienced by child welfare agencies?
Answer: Experts will offer guidance on services needed to remedy the issues identified in the Case Vignettes.
Question: Section VI Background and Scope of Work, 2. Scope of Work, pg. 5: Does each of the 40-50 case vignette cover a unique and nonduplicated combination of the 17 risk factors (for example, Substance Abuse-Neglect, as in the Case Vignette 2 example provided by ODJFS in Appendix B)? Or are there 17 risk factor combination categories that vignettes might fall into?
Answer: Combinations of the 17 risk factors will appear across the Case Vignettes.
Question: Section VI Background and Scope of Work, 2. Scope of Work, pg. 5: How many total qualified experts does ODJFS anticipate might be recruited for the survey? How many total qualified experts does ODJFS anticipate would respond to the survey (i.e. response rate)?
Answer: As indicated in RLB Section VI, Background and Scope of Work, Item 2., vendors should offer their recommendations on these questions in their proposals.
Question: Section VI Background and Scope of Work, 2. Scope of Work, pg. 5: Can you provide an example of a qualified expert?
Answer: As indicated in RLB Section VI, Background and Scope of Work, Item 3., vendors should offer their recommendations on this question in their proposals.
Question: 3. Section VII Specifications of Deliverables, pg. 6 states “Case Profiles provide realistic case circumstances to respondents, affording them an opportunity to reflect on a family’s dynamics.” Besides wanting qualified experts to reflect on a family’s dynamics, can you please provide additional information and context about why vignette survey research was selected as the method for this project?
Answer: Given the multifaceted needs of families served by Ohio’s child welfare agencies, ODJFS determined vignettes are the best option. Vignettes will provide survey respondents with a more robust picture of family needs, rather than the Case Profile data alone.
Question: Section VII Specifications of Deliverables, A. Design a detailed survey…,pg. 7, states “The survey should ask respondents to make recommendations about the specific services needed to address the Case Profiles. The survey should be designed to gather information on the likelihood of family participation in the recommended services and factors that may influence client participation, positively or negatively.” Because this information about participation in services may be gathered during the Systematic Review of the Literature, can you please provide additional details about what information ODJFS hopes to gain from the qualified experts through the survey?
Answer: The information obtained from experts may or may not be aligned with the information obtained from the Systematic Review of the Literature.
Question: 1. Section VI Background and Scope of Work, 1. Background, pg. 5 states, “Agency workers face an ongoing dilemma of working with the family to identify: (1) what service interventions should be provided and, if multiple problems exist, in what order, to restore child safety and well-being and (2) which services will effectively address the problems experienced by family members.” Does ODJFS intend for the qualified experts to therefore rank the appropriateness of their recommended services (if they recommend more than one service) for each family?
Answer: Established social work practices may recommend staging the provision of services for some family problems. Given this standard, ranking services would be appropriate for some family problems.
Question: Good afternoon. On page 5 of the solicitation is a reference to “Systemic Review of the Literature in the Social Sciences.” It states the work is currently in progress. Can you please specify who the incumbent vendor is? Also, does the department plan to continue working with this vendor once this solicitation is awarded?
Answer: The contract for the "Systemic Review of the Literature in the Social Sciences" is with Steven R. Howe & Associates LLC. The completion of the Systemic Review contract will not overlap the beginning of the current solicitation.
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