Questions and Answers
Ohio Child Welfare Training Program State Training Coordinator
Document #: JFSR1415068058
Question: Page 29, Deliverable 4C, requires written plans for developing technical competency to deliver “as needed” training in multiple venues. Does this refer to developing the technical competency of OCWTP staff (State Coordinator and RTCs?) or the recipients of training? For this same deliverable (4C, pg. 29), the objective states “Standardized training on the functionality of SACWIS for all populations entering information into this system. Increase the knowledge base of SACWIS users.” Please clarify whether vendor will be required to develop written plans for “as needed” training to supplement existing SACWIS training, or if OCWTP will be expected to develop SACWIS training for all SACWIS users? If the latter, please provide information on how many anticipated trainees in how many job categories are to be trained and whether there will be a set aside number of training days. Please clarify the exact requirements and scope of deliverable 4C, including expectations regarding web-based learning, and time frames for completion
Answer: - Vendor (OCWTP) staff - Vendor is expected to incorporate SACWIS functionality into Core training curriculum. Vendor should have capacity to provide additional "as needed" trainings to support changing practice needs and/or regulations/ child welfare initiatives. - Vendor should have capacity to offer training in multiple venues including web-based learning as appropriate to the subject matter and/or needs of local agencies.
Question: Page 21, Deliverable 3A. Please clarify exactly what is meant by the following: “Revise the curriculum for core casework training to incorporate electronic processing/ SACWIS functionality for mandated functions.” What are considered “mandated functions” and does this require that all mandated SACWIS functions will be trained in Core, or just those related to specific content taught in Core? Further, will this require that Core participants have direct access to a computer and to SACWIS during Core training?
Answer: Revisions to Supervisory Core wouldn't need to include SACWIS training. Answer: Supervisory core will also need to be revised in order to integrate Ohio's Differential Response system, so that supervisors are prepared to support workers in effective Differential Response practice.
Question: The initial two-year contract period runs from July 2013 – June 2015. However, the due dates for developmental deliverables in the RFP, with the exception of 8A (page 41), all fall within 2014. Deliverable 5L (page 36), the annual day of trainer development, has due dates of March 2013 and March 2014. Please clarify if the due dates provided in the RFP for the following deliverables are accurate, and please provide revised dates if they are not. Page 21 3A Caseworker core revision Page 22 3B SACWIS and DR inclusion in Core revision Page 23/24 3G One day training on screening Page 24 3H Two day session on risk and safety Page 25 3I Two-day training on role of risk and safety in services Page 263K Research availability of curriculum for ICWA Page 26/27 3L Curriculum on kinship care Page 27 3M Curriculum on collaboration skills Page 27/28 3N Curriculum for family engagement, case planning Page 28 4A Core implementation (due date December 2013)
Answer: Revised dates for the deliverables listed below are bolded. Page 21 3A Caseworker core revision June, 2014 Page 22 3B SACWIS and DR inclusion in Core revision ______________ June 2014 Page 23/24 3G One day training on screening ____________________ March 2014 Page 24 3H Two day session on risk and safety___________________ March 2014 Page 25 3I Two-day training on role of risk and safety in services_____ September 2014 Page 263K Research availability of curriculum for ICWA _____________June 2014 Page 26/27 3L Curriculum on kinship care _______________________ June 2014 Page 27 3M Curriculum on collaboration skills ____________________ June 2014 Page 27/28 3N Curriculum for family engagement, case planning______ August 2014 Page 28 4A Core implementation______________________________ June 2014
Question: Page 49 15B. Review and make revisions to the existing Adult Protective Services (APS) Core and specialized curricula. Questions: 1.How many standardized APS Core workshops are there? How many APS specialized workshops? 2.How many standardized non-APS workshops are trained by OHSTS? 3.What does the course numbering system signify? (There are 100, 400, 500, 600 and 700-level courses)
Answer: 1a) How many standardized APS Core Workshops are there? There are a total of 7 * 701- Adult Development and the Aging Process * 702 - Philosophy and Principals of APS * 703 - Basic Legal Framework for APS * 704 - Adult Protective Services Intake and Investigations * 705 - Assessment in Adult Protective Services * 706 - Case Planning and Service Delivery in APS * 707 - From Investigating to Testifying: Preparing the APS Worker for Court 1b) How many specialized workshops? Specialized workshops are offered on a county/regional request basis. The specialized curricula are developed and marketed by individual trainers. Below are some examples of specialized workshops offered in all regions on a fairly regular basis: * Ethics are Forever * Ethical Practice & Decision Making * Financial Exploitation of the Elderly * Domestic Violence in Later Life 2) How many standardized non- APS workshops are trained by OHSTS? There are no standardized non-APS workshops offered through OHSTS. 3) What does the course numbering system signify? (There are 100, 400, 500, 600, and 700-level courses) The course numbering system represented a workshop catalog that is no longer in existence. However, the APS core courses and a few frequently offered specialized workshop are still identified by the former course catalog numbering system on the RTC registration forms.
Question: Page 12, Section 3.1 E, 2 - Mandatory Criteria for the IT Manager Please clarify what "other related applicable degrees" would meet this requirement. Further, would relevant course work in computer science meet this requirement, if equivalent to an Associates degree but without a formal degree in Computer Science?
Answer: "other related applicable degrees" could be: information systems, information technology, software engineering, computer engineering and computer science. Yes, relevant course work in computer science would meet this requirement.
Question: Pages 23-25, Outcomes for 3G (training on screening), 3H (training on difference between safety and risk), and 3I (role of risk and safety in case planning, etc.) refer to “reinforcing philosophical concepts of the model which will emphasize a caseworkers understanding of the application of the model…” Can we assume the model being referred to is CAPMIS?
Answer: Yes, This is the CAPMIS model.
Question: Page 18, Section 4.3, paragraph A states, “provide… a proposed timeline for the project showing how all proposed deliverables will be completed over the maximum potential life of the contract.” Does “maximum potential life of the contract” include all three possible extensions? Please clarify what is required in this timeline, since due dates for developmental deliverables are scheduled in the first biennium, and the remainder of deliverables are “ongoing,” “monthly,” “quarterly,” or “annually.”
Answer: State law prohibits ODJFS from making financial commitments beyond the fiscal biennium (e.g. 7-1-13 through 6-30-15), maximum potential life would be the two year contract period. The contract with the selected vendor will be subject to renewal for each of the final three biennia of the project.
Question: On page 17, in section 4.2 Number of Participants, the RFP provides census data for participants for the Ohio Child Welfare Training Program. Can you provide comparable data for the Ohio Human Services Training Program? Specifically, please describe target populations, census information for each population, and the expected number of training days to be delivered each year.
Answer: In response to the RFP question on page 17 section 4.2. OHSTS does not collect data on the target population nor the census population for our training audience. However, the information I am able to provide is the approximate number of APS workers and supervisors for all 88 counties. As well as, the average number of attendees and workshops for per quarter for calendar year 2012 (January 2012 - December 2012). The four quarters calculated are as follows: (Jan.- March) (April - June) (July - Sept.) & (Oct. - Dec.). Please see the data below. APS workers -214 line staff APS supervisors - 93 supervisors OHSTS data by region: (Average number per quarter) Northeast RTC - average number of attendees 19 / average number of workshops 28 Southwest RTC - average number of attendees 9 / average number of workshops 12 Northwest RTC - average number of attendees 16 / average number of workshops 10 Central RTC - average number of attendees 10 / average number of workshops 8
Question: Page 21, Deliverable 3A reads “Revise the current caseworker core...” However, on page 22, Deliverable 3B, the objectives read “The OCWTP wants a curriculum…to assist caseworkers and casework supervisors to do their jobs.” Similarly, on page 28, Deliverable 4A reads, “Complete revisions and sequencing of the core modules with the inclusion of the DR primer for caseworkers and casework supervisors.” Does this mean that supervisory core is also to be revised to include changes required for caseworker core in Deliverable 3A (page 21)?
Answer: Supervisory core will also need to be revised in order to integrate Ohio's Differential Response system, so that supervisors are prepared to support workers in effective Differential Response practice.
Question: Page 55, 5.2 B states that we are to submit 3 copies of the cost proposal labeled: Note: Do Not Open. Cost Proposal enclosed for OCWTP services, RFP: JFSR1213118058..." However, the RFP number on the website and in the header of the RFP shows the number as JFSR1415068058. Please clarify what RFP number we are to put on the sealed Cost Proposal.
Answer: The correct RFP number is JFSR1415068058
Question: Page 67 section 8.25 states: “Vendors will be required to attest in Attachment A, Seciton I., Item #15 that no information included in their proposal is confidential or a trade secret.” Attachment A does not include item #15. Where can we obtain this item?
Answer: Disregard this statement, it was left in inadvertently.
Question: In Attachment C, Technical Proposal Score Sheet,Phase II Evaluation Criteria are weighted. What does the weighting represent? Does the scale run least (1) to most (3), or most (1) to least (3)?
Answer: The weighting represents the importance of the criteria. A weight of 1 is less then a weight of 3. The score given by the Proposal Review Team for each criteria will be multiplied by the weight to arrive at the awarded score for each criteria.
Question: Page 28, Deliverable 4A, requires completion of changes to core curriculum to integrate the DR primer curriculum. The objective indicates this revised curriculum will be available to new DR counties. Does this mean the entire revised Core curriculum will be delivered to new DR counties, or is the DR primer curriculum also to remain a stand-alone training?
Answer: The DR Primer training needs to remain a stand-alone training through the initial statewide rollout of Differential Response. It will also need to remain available to counties as a stand-alone option for workers who have already completed CORE but who have not had an opportunity to attend the Primer training during the county's rollout. However, DR Primer content needs to be fully integrated into CORE training so that all new Ohio caseworkers begin with a strong foundation in Ohio's Differential Response system. Over time, we anticipate that there will be less need for the DR Primer as a stand-alone workshop, especially after initial statewide rollout is completed in June 2014.
Question: Page 28, Deliverable 4B, requires development of a statewide scheduling strategy for core modules. The objective references both caseworkers and casework supervisors. Does this mean the statewide scheduling strategy is for both caseworker core and supervisory core?
Answer: No, statewide scheduling would be for supervisory core only.
Question: Page 27, the description of Deliverable 3N speaks to curricula to enhance skills for caseworkers and supervisors. However, objectives refer to skills for foster caregivers licensed as treatment caregivers. Please clarify the target populations to receive training under this deliverable.
Answer: The target population under this deliverable would be caseworkers and supervisors.
Question: Our attempts to view the newly posted document using both IE and Chrome have failed. How can we access a copy of Attachment C:Technical Proposal Score Sheet?
Answer: There were some technical issues yesterday. It should be displaying correctly now. We have viewed it in both Firefox and IE.
Question: Attachment C: Technical Proposal Score Sheet is missing from Section IX of the RFP. How can we get a copy of Attachment C?
Answer: The pdf was updated today. Attachment C is now part of the document.
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