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Title:   Standardized General Goods and Services Bid Template Now Available
Date:  6/8/2015 8:34:55 AM
Text:  As you may or may not know, a multi-agency group of Chief Financial Officers and Agency Procurement Officers has partnered with the Department of Administrative Services (DAS) and the Governor’s Office to improve various aspects of the procurement process. One aspect that has been identified for improvement is standardizing bid templates that are used by agencies when exercising their direct purchase authority.

Today, the multi-agency Procurement Bid Templates workgroup, in conjunction with DAS and representatives of 15 agencies who have tested the template, is excited to announce the release of the standard general goods and services bid template! The template and accompanying guidance document are available via the State Procurement Website, on the Agency Procurement Tools webpage.

Template Benefits

•Provides agencies with a bid template that, when filled out and signed by the bidder and the agency, can also serve as the contract.

•Provides agencies with a set of the standard terms and conditions required by the State of Ohio, as well as a collection of special and supplemental terms and conditions that can be removed from the bid if they are not necessary.

•Provides automatically-filled fields so information only has to be entered once in the document.

•Provides suppliers who are doing business with multiple state agencies a consistent experience when doing business with the State.

Contact Information Please direct all inquiries and feedback to the Office of Procurement Services Bid Desk at or via phone at 614-466-5090. We are eager to know what improvements you would like to see made in future versions!

Thank you,

Wayne McCulty
Administrator, Office of Procurement Services
Ohio Department of Administrative Services

Alana Haberman
Procurement Templates Workgroup Lead
Ohio Department of Transportation

Maria Lynch
Procurement Templates Workgroup
Public Utilities Commission of Ohio

Title:   Blanket Release & Permit FY 16 &17
Date:  5/8/2015 8:08:16 AM
Text:  As a result of the recent revisions by OBM to the state's expense account codes, the Office of Procurement Services is providing the following updated Blanket Release and Permit listing.
File:  View pdf

Title:   New Procurement Training Resource Available in OAKS ELM
Date:  4/2/2015 9:19:14 AM
Text:  As you may recall, the multi-agency Procurement Training workgroup and the Department of Administrative Services released the Purchasing and Payment Processes in the State of Ohio training course as PDF file on the website in November, 2014. Today, the workgroup, in conjunction with the Department of Administrative Services, is excited to announce that the Purchasing and Payment Processes in the State of Ohio training course has been imported into the OAKS ELM module! This course’s code in ELM is DAS-PR-101.

Please direct all inquiries and feedback to Ohio Shared Services at or via phone at 1-877-644-6771.

Intended Audience & Accessing the Course
State employees with purchasing responsibilities are strongly encouraged to take the course, as are any new employees who may be responsible for any portion of the procure-to-pay process. The course can be accessed by logging into and following the navigation path below:

• Career Resources > All Learning (ELM) > Search ELM Catalog > Enter keyword: DAS-PR-101

Tracking Course Completion
Course completion and/or progress can be tracked by managers within OAKS ELM. The “ELM Manager Basics” job aid is located in the left-hand navigation menu on the ELM homepage of under “ELM Training Materials”, and provides step-by-step instructions on how to do so.

Thank you,

Wayne McCulty
Administrator, Office of Procurement Services
Ohio Department of Administrative Services

Alana Haberman
Procurement Training Workgroup Lead
Ohio Department of Transportation

Title:   New Procurement Training and Compliance Resources
Date:  11/26/2014 3:06:24 PM
Text:  This Course provides an overview of the purchasing and payment processes in the State of Ohio. Users will learn about the polices and rules that govern the different steps of the process.

Click here to view the Training course.

Title:   Procure Compliance Checklist
Date:  11/21/2014 3:37:17 PM
Text:  A compliance checklist has been developed to assist front line agency staff in reducing risk and increasing compliance associated with state procurement.

Click here to view the Procurement Compliance Checklist and Process Maps.

Title:   MBE Microsoft Large Account Reseller Partner Contracts
Date:  5/22/2014 10:06:05 AM
Text:  The State is committed to improving the number of minority-owned enterprises that do business with the State of Ohio. In alignment with this statewide objective the Ohio Department of Administrative Services recently issued an RFP and awarded contracts to several Ohio certified minority business enterprises (MBEs) for partnering with the State of Ohio’s LARs (Dell and SHI) to provide Microsoft software and software assurance to State agencies and local Ohio governments. The Ohio Department of Administrative Services awarded the MBE Microsoft Large Account Reseller Partners Contracts (0A1131) on May 19, 2014 to the following companies:

Brown Enterprise Solutions (Dell) Contract 011131-1:
Krista Gardner::

Sophisticated Systems, Inc. (Dell) Contract 011131-2:
Toula Delinikos:

Ventech Solutions (SHI) Contract 011131-3:
Chris Stein:
614-751-1167, ext. 225:

The following guidance applies to the MBE Contracts established::

• Agencies may begin using the MBE Contracts effective May 20, 2014.:

• If seeking MBE set aside credit, agencies must purchase through MBE Contractor(s) associated with the agency’s current LAR.:

• Agencies are not required to solicit multiple quotes from MBE Contractors.:

• If any agency is interested in switching LARs there is a 90-day process to execute that change.:

• The current LARs will be heavily involved with their MBE Contractor in delivering services and as such agencies will interact with both the MBE Contractor and the LAR.:

• MBE Pricing is comprised of a markup to current LAR pricing under Contract (0A1108). :

• LAR pricing is updated monthly on the State’s Procurement Website.:

If you have any questions regarding Contract 0A1131, please contact Valerie Piccininni at

Title:   Director Blair MBE Set-Aside Memo
Date:  2/11/2014 8:29:46 AM
Text:  To open more purchasing opportunities for minority business owners, DAS is providing agencies with guidance on an additional procurement option.
File:  View pdf

Title:   Executive Order 2011-12K: Governing the Expenditure of Public Funds for Offshore Services
Date:  7/18/2011 3:21:01 PM
Text:  Governor John R. Kasich issued Executive Order 2011-12K “Governing the Expenditures of Public Funds for Offshore Services” on June, 21, 2011. The Executive Order prohibits the use of any funds within the control of an executive agency to purchase services which will be provided outside of the United States.

For more on Executive Order 2011-12K, please click here.

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