Pre-Proposal Conference for Non-IT Staff Augmentation Services
Date: 3/29/2016 3:28:25 PM
Q & A responses from the April 25, 2016 Non-IT Staff Augmentation Pre-Proposal Conference.
File: View PDF
Cutoff Letter, FY2016
Date: 3/18/2016 9:17:51 AM
Statewide Standard “Enterprise Client Computer Hardware” (Desktops, Notebooks, Ultrabooks, and LCDs)
Date: 3/17/2016 1:35:30 PM
Statewide Enterprise Buys Updated – the DAS Office of Information Technology recently updated theDell,
Statewide Enterprise Buy Catalogs
to reflect changes in Intel chipset technology. The product offerings listed in the catalogs are in alignment with the following policy: Ohio IT Standard ITS-PLF-01, “Enterprise Client Computer Hardware.””
The catalogs help agencies easily identify the products available for purchase and simplifies the overall procurement process by eliminating the need for three reseller quotes. Products conforming to these updated standards can be found in the following State Term Schedule Contracts #534278 (Dell), #534275 (HP) and #534482 (Lenovo).
The statewide enterprise buys also are available to all local government entities registered through the Cooperative Purchasing Program.
If you have any questions on the Statewide Enterprise Buy Catalogs, please contact: DAS.State.IT.Standards.Manager@das.ohio.gov.
Requisite Procurement Program
Date: 3/16/2016 7:36:26 AM
The Fiscal Year 2016-2017 Operating Budget Bill required the Department of Administrative Services (DAS) to develop a requisite procurement review process (see section 125.035 of the Ohio Revised Code (http://codes.ohio.gov/orc/125.035). The purpose of the review process is to ensure that proposed agency purchases are not subject to one of the state’s requisite procurement programs: Ohio Penal Industries, Community Rehabilitation Programs, Opportunities for Ohioans with Disabilities, the Office of Information Technology, State Printing and Mail Services, the Office of Support Services at the Department of Mental Health, and the Ohio Facilities Construction Commission. The Office of Procurement Services (OPS) drafted the Administrative Rule and launched a pilot group of four agencies in December to test the process and work through the issues prior to a statewide launch of the program.
Click the link below to read the full memo
File: View PDF
Procurement Survey: Ohio Ties for Fifth
Date: 3/9/2016 9:40:49 AM
Ohio did very well in the Governing Institute’s inaugural Governing Procurement Survey of the States.
Out of the 37 states responding to the survey, the State of Ohio tied for fifth overall with the Commonwealth of Massachusetts based on the procurement policies, programs and practices detailed for 10 categories. The other top performers were: Georgia (1st); Virginia (2nd); Minnesota (3rd); Utah (4th); Massachusetts (tied with Ohio for 5th).
The survey is among the most comprehensive reviews of U.S. state procurement practices and is intended to raise awareness of the critical role procurement plays in state government with a ranking that identifies and rewards state excellence in procurement practices, according to Governing magazine.
The rankings and best practices from the respondents are featured in the March 2016 issue of Governing magazine. A link to the report, “Purchase Power: A Special Report on State Procurement,” featuring the complete statewide rankings can be located here. The top-ranked states were honored Feb. 20 at an Excellence in State Procurement reception in Washington, D.C.
Congratulations to our outstanding Procurement team and all of you who support their efforts.
Cleveland Sight Center - Dedicated Community Rehabilitation Program
Date: 3/1/2016 1:27:41 PM
Founded in 1906, Cleveland Sight Center (CSC) is the only organization in Northeast Ohio that offers comprehensive services for individuals who are blind or who have experienced vision loss. From infants to seniors, CSC acts as a life partner, working to educate, empower, and employ. Supported by 150 employees, 57 board members, and more than 500 volunteers, CSC serves more than 14,000 people each year through education, direct services, and preventative vision screenings.
CSC’s Call Center began as a customer service training program in 2008 and has been providing call center services since 2012. Employing over 55 individuals, nearly all of whom have a work-limiting disability, Call Center associates last year answered over 400,000 calls and 50,000 emails for partners including the Ohio Departments of Education, Health, Secretary of State, Taxation, TourismOhio, and Cuyahoga Job and Family Services. Through these contracts and others, the Call Center:
- Provides competitive employment rather than a sheltered workplace environment
- Has grown from employing 5 agents in 2012 to employing over 50 agents today, and most of whom are working for the first time in at least five years
- Employs five supervisor positions, so that employees have opportunities for upward mobility
- Offers flexible schedules, so that employees with medical conditions can keep doctor’s appointments
- Provides highly-competitive wages plus benefits
- Work from home opportunities
- Inbound and Outbound Customer Service
- Automated Call Handling
- Web Referrals
- Application Processing
- Password Resets
- Frontdesk or Switchboard Call Handling
- Level 1 Customer Support
CSC’s Call Center provides the following services:
To learn more about Cleveland Sight Center Visit:
Ohio Marketplace Announcement
Date: 2/11/2016 8:32:39 AM
While we will continue to support all of our state clients through the OAKS system, we plan to discontinue use of the Ohio Marketplace system that is in place today at the end of this month. Based on user feedback and usage analysis, we anticipate this change will have limited impact on your procurement efforts. However, the current Ohio Marketplace will be turned off and service discontinued effective March 5th.
For more information and the full announcement click on the View PDF below.
File: View PDF
Modernization of Ohio Business Gateway RFP CANCELED
Date: 1/29/2016 11:34:44 AM
“Request for Proposals Released for Modernization of Ohio Business Gateway” RFP was CANCELED 1/29/2016.
DAS/OIT awards IT Staff Augmentation Managed Service Provider (MSP) Contract to Knowledge Services
Date: 11/16/2015 9:25:30 AM
The Ohio Department of Administrative Services, Office of Information Technology (OIT) issued a Managed Services Provider for IT Staff Augmentation Services RFP on May 1, 2015. After completing the evaluation process, Knowledge Services was awarded the Managed Services Provider (MSP) contract. Knowledge Services, with the support of a Vendor Management System (VMS) technology developed by dotStaff™, will manage the State of Ohio’s IT Staff Augmentation Services Program. This program is the State of Ohio’s primary contracting method to acquire IT Staff Augmentation Services and will apply to IT resources currently performing work under the current MSP Program and future needs for IT Staff Augmentation resources. The initial work with Knowledge Services has begun with the goal to complete transition activities and full implementation by Dec. 31, 2015. The initial contract goes through June 30, 2017, with two additional two-year renewal terms.
The Knowledge Services MSP Program provides hiring managers the opportunity to work directly with new suppliers as well as continue relationships and business with existing staffing suppliers, providing the state with hourly rates representing a favorable value for IT resources. Knowledge Services will provide the state with all the necessary tools to improve the engagement process and provide both supplier partners and hiring managers with real time performance information. The State of Ohio and its suppliers will benefit by visibility of the payment process, requisition through invoicing, as well as a reduction in MSP Program fees.
Ohio Enterprise IT Contracting has established an email account serving as the preferred method for submitting questions or seeking additional information related to IT Staff Augmentation Services. The email address is ITStaffAug@das.ohio.gov. IT Staff Augmentation Service providers who may be interested in offering services under the new contract with Knowledge Services may contact them directly at email@example.com.
Redesigned State Procurement Website Launched
Date: 10/16/2015 8:10:30 AM
The Ohio Department of Administrative Services and the multi-agency State Procurement Website Workgroup are excited to announce the launch of the redesigned state procurement website, procure.ohio.gov. This workgroup consisted of representatives from agency procurement offices, political subdivisions, state preference and procurement programs, and central contracting offices. We hope you will find the content organized in a more user-friendly, intuitive fashion. There is also new content that users have requested. For those of you who have a user account to post contracts or bid opportunities to the site, note that the interfaces and functionality you are used to have not changed. Future enhancements around security have been identified, and may be pursued in the near future. Should you have any questions, suggestions or comments, please submit them here.
Hot Tips - Current Contracts and Bid Opportunity Search Tips - Vol 1.0
Date: 10/16/2015 8:09:13 AM
Procure.Ohio.Gov has a new look and some new features to help move the Office of Procurement forward with technology. We would like to inform you of some of the changes and also inform you of bugs, workarounds, and changes even after the launch of the new portal. The Hot Tips Announcement will help keep you informed of issues within the portal.
File: View PDF
Blanket Release & Permit FY 16 &17
Date: 5/8/2015 8:08:16 AM
As a result of the recent revisions by OBM to the state's expense account codes, the Office of Procurement Services is providing the following updated Blanket Release and Permit listing.
File: View PDF
New Procurement Training Resource Available in OAKS ELM
Date: 4/2/2015 9:19:14 AM
As you may recall, the multi-agency Procurement Training workgroup and the Department of Administrative Services released the Purchasing and Payment Processes in the State of Ohio training course as PDF file on the procure.ohio.gov website in November, 2014.
Today, the workgroup, in conjunction with the Department of Administrative Services, is excited to announce that the Purchasing and Payment Processes in the State of Ohio training course has been imported into the OAKS ELM module! This course’s code in ELM is DAS-PR-101.
Please direct all inquiries and feedback to Ohio Shared Services at firstname.lastname@example.org or via phone at 1-877-644-6771.
Intended Audience & Accessing the Course
State employees with purchasing responsibilities are strongly encouraged to take the course, as are any new employees who may be responsible for any portion of the procure-to-pay process. The course can be accessed by logging into myOhio.gov and following the navigation path below:
• Career Resources > All Learning (ELM) > Search ELM Catalog > Enter keyword: DAS-PR-101
Tracking Course Completion
Course completion and/or progress can be tracked by managers within OAKS ELM. The “ELM Manager Basics” job aid is located in the left-hand navigation menu on the ELM homepage of myOhio.gov under “ELM Training Materials”, and provides step-by-step instructions on how to do so.
Administrator, Office of Procurement Services
Ohio Department of Administrative Services
Procurement Training Workgroup Lead
Ohio Department of Transportation
New Procurement Training and Compliance Resources
Date: 11/26/2014 3:06:24 PM
This Course provides an overview of the purchasing and payment processes in the State of Ohio. Users will learn about the polices and rules that govern the different steps of the process.
Click here to view the Training course.
Procure Compliance Checklist
Date: 11/21/2014 3:37:17 PM
A compliance checklist has been developed to assist front line agency staff in reducing risk and increasing compliance associated with state procurement.
Click here to view the Procurement Compliance Checklist and Process Maps.
MBE Microsoft Large Account Reseller Partner Contracts
Date: 5/22/2014 10:06:05 AM
The State is committed to improving the number of minority-owned enterprises that do business with the State of Ohio. In alignment with this statewide objective the Ohio Department of Administrative Services recently issued an RFP and awarded contracts to several Ohio certified minority business enterprises (MBEs) for partnering with the State of Ohio’s LARs (Dell and SHI) to provide Microsoft software and software assurance to State agencies and local Ohio governments. The Ohio Department of Administrative Services awarded the MBE Microsoft Large Account Reseller Partners Contracts (0A1131) on May 19, 2014 to the following companies:
Brown Enterprise Solutions (Dell) Contract 011131-1:
Sophisticated Systems, Inc. (Dell) Contract 011131-2:
Ventech Solutions (SHI) Contract 011131-3:
614-751-1167, ext. 225:
The following guidance applies to the MBE Contracts established::
• Agencies may begin using the MBE Contracts effective May 20, 2014.:
• If seeking MBE set aside credit, agencies must purchase through MBE Contractor(s) associated with the agency’s current LAR.:
• Agencies are not required to solicit multiple quotes from MBE Contractors.:
• If any agency is interested in switching LARs there is a 90-day process to execute that change.:
• The current LARs will be heavily involved with their MBE Contractor in delivering services and as such agencies will interact with both the MBE Contractor and the LAR.:
• MBE Pricing is comprised of a markup to current LAR pricing under Contract (0A1108). :
• LAR pricing is updated monthly on the State’s Procurement Website.:
If you have any questions regarding Contract 0A1131, please contact Valerie Piccininni at email@example.com.
Director Blair MBE Set-Aside Memo
Date: 2/11/2014 8:29:46 AM
To open more purchasing opportunities for minority business owners, DAS is providing agencies with guidance on an additional procurement option.
File: View PDF
Executive Order 2011-12K: Governing the Expenditure of Public Funds for Offshore Services
Date: 7/18/2011 3:21:01 PM
Governor John R. Kasich issued Executive Order 2011-12K “Governing the Expenditures of Public Funds for Offshore Services” on June, 21, 2011. The Executive Order prohibits the use of any funds within the control of an executive agency to purchase services which will be provided outside of the United States.
For more on Executive Order 2011-12K, please click here.
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