Request for Proposals Released for Modernization of Ohio Business Gateway

Date:  11/23/2015 2:37:31 PM

A request for proposals (RFP) for the modernization of the Ohio Business Gateway was recently released. The Gateway is an online destination where 500,000 to 600,000 business users submit transactions and payments for 23 service areas. In calendar year 2014, $9.1 billion in state and municipal revenue flowed through the Gateway via approximately 3.7 million transactions. There are currently eight state agencies operating on the Gateway as well as 500-plus local municipalities.

In 2015, Lt. Governor Mary Taylor assumed the role of chair of the Gateway Steering Committee and initiated a review of the mission, vision, technology, operations and overall strategic potential of the Gateway platform. The result of the study was a reimagined vision for the Gateway and a mission to, “Make doing business in Ohio easy and efficient by providing e-Government services that are simple and secure.” The high-level objectives for the new Gateway include:

  • Establishing a unified front-end Gateway experience across agencies and partners;
  • Decreasing the amount of time business users spend on compliance with the state;
  • Extending value-added tools and information to businesses operating in the state; and
  • Creating an adaptable and scalable platform that integrates with differentiated back-end systems.

  • In scope for this RFP is the design, build, test and delivery of a modernized Gateway 3.0 solution, including underlying software and infrastructure, configuration of the system, routing of transactional information, transition of all existing Gateway 2.0 service areas and agencies, enhanced end-user functionality, user experience design and build out of agency interface “bridges” over the course of a 24-month timeline.
    The Gateway modernization vision encourages a focus on the end-user experience, while providing the flexibility to serve state agency partners in a more efficient way.

    The Gateway RFP responses are due by Dec. 30. An award is anticipated in March 2016.

    DAS/OIT awards IT Staff Augmentation Managed Service Provider (MSP) Contract to Knowledge Services

    Date:  11/16/2015 9:25:30 AM

    General Information
    The Ohio Department of Administrative Services, Office of Information Technology (OIT) issued a Managed Services Provider for IT Staff Augmentation Services RFP on May 1, 2015. After completing the evaluation process, Knowledge Services was awarded the Managed Services Provider (MSP) contract. Knowledge Services, with the support of a Vendor Management System (VMS) technology developed by dotStaff™, will manage the State of Ohio’s IT Staff Augmentation Services Program. This program is the State of Ohio’s primary contracting method to acquire IT Staff Augmentation Services and will apply to IT resources currently performing work under the current MSP Program and future needs for IT Staff Augmentation resources. The initial work with Knowledge Services has begun with the goal to complete transition activities and full implementation by Dec. 31, 2015. The initial contract goes through June 30, 2017, with two additional two-year renewal terms.

    The Knowledge Services MSP Program provides hiring managers the opportunity to work directly with new suppliers as well as continue relationships and business with existing staffing suppliers, providing the state with hourly rates representing a favorable value for IT resources. Knowledge Services will provide the state with all the necessary tools to improve the engagement process and provide both supplier partners and hiring managers with real time performance information. The State of Ohio and its suppliers will benefit by visibility of the payment process, requisition through invoicing, as well as a reduction in MSP Program fees.

    Ohio Enterprise IT Contracting has established an email account serving as the preferred method for submitting questions or seeking additional information related to IT Staff Augmentation Services. The email address is IT Staff Augmentation Service providers who may be interested in offering services under the new contract with Knowledge Services may contact them directly at

    Redesigned State Procurement Website Launched

    Date:  10/16/2015 8:10:30 AM

    The Ohio Department of Administrative Services and the multi-agency State Procurement Website Workgroup are excited to announce the launch of the redesigned state procurement website, This workgroup consisted of representatives from agency procurement offices, political subdivisions, state preference and procurement programs, and central contracting offices. We hope you will find the content organized in a more user-friendly, intuitive fashion. There is also new content that users have requested. For those of you who have a user account to post contracts or bid opportunities to the site, note that the interfaces and functionality you are used to have not changed. Future enhancements around security have been identified, and may be pursued in the near future. Should you have any questions, suggestions or comments, please submit them here.

    Hot Tips - Current Contracts and Bid Opportunity Search Tips - Vol 1.0

    Date:  10/16/2015 8:09:13 AM

    Procure.Ohio.Gov has a new look and some new features to help move the Office of Procurement forward with technology. We would like to inform you of some of the changes and also inform you of bugs, workarounds, and changes even after the launch of the new portal. The Hot Tips Announcement will help keep you informed of issues within the portal.

    File:  View PDF

    Standardized General Goods and Services Bid Template Now Available

    Date:  6/8/2015 8:34:55 AM

    As you may or may not know, a multi-agency group of Chief Financial Officers and Agency Procurement Officers has partnered with the Department of Administrative Services (DAS) and the Governor’s Office to improve various aspects of the procurement process. One aspect that has been identified for improvement is standardizing bid templates that are used by agencies when exercising their direct purchase authority.

    Today, the multi-agency Procurement Bid Templates workgroup, in conjunction with DAS and representatives of 15 agencies who have tested the template, is excited to announce the release of the standard general goods and services bid template! The template and accompanying guidance document are available via the State Procurement Website, on the Agency Procurement Tools webpage.

    Template Benefits

    •Provides agencies with a bid template that, when filled out and signed by the bidder and the agency, can also serve as the contract.

    •Provides agencies with a set of the standard terms and conditions required by the State of Ohio, as well as a collection of special and supplemental terms and conditions that can be removed from the bid if they are not necessary.

    •Provides automatically-filled fields so information only has to be entered once in the document.

    •Provides suppliers who are doing business with multiple state agencies a consistent experience when doing business with the State.

    Contact Information Please direct all inquiries and feedback to the Office of Procurement Services Bid Desk at or via phone at 614-466-5090. We are eager to know what improvements you would like to see made in future versions!

    Thank you,

    Wayne McCulty
    Administrator, Office of Procurement Services
    Ohio Department of Administrative Services

    Alana Haberman
    Procurement Templates Workgroup Lead
    Ohio Department of Transportation

    Maria Lynch
    Procurement Templates Workgroup
    Public Utilities Commission of Ohio

    Blanket Release & Permit FY 16 &17

    Date:  5/8/2015 8:08:16 AM

    As a result of the recent revisions by OBM to the state's expense account codes, the Office of Procurement Services is providing the following updated Blanket Release and Permit listing.

    File:  View PDF

    New Procurement Training Resource Available in OAKS ELM

    Date:  4/2/2015 9:19:14 AM

    As you may recall, the multi-agency Procurement Training workgroup and the Department of Administrative Services released the Purchasing and Payment Processes in the State of Ohio training course as PDF file on the website in November, 2014. Today, the workgroup, in conjunction with the Department of Administrative Services, is excited to announce that the Purchasing and Payment Processes in the State of Ohio training course has been imported into the OAKS ELM module! This course’s code in ELM is DAS-PR-101.

    Please direct all inquiries and feedback to Ohio Shared Services at or via phone at 1-877-644-6771.

    Intended Audience & Accessing the Course
    State employees with purchasing responsibilities are strongly encouraged to take the course, as are any new employees who may be responsible for any portion of the procure-to-pay process. The course can be accessed by logging into and following the navigation path below:

    • Career Resources > All Learning (ELM) > Search ELM Catalog > Enter keyword: DAS-PR-101

    Tracking Course Completion
    Course completion and/or progress can be tracked by managers within OAKS ELM. The “ELM Manager Basics” job aid is located in the left-hand navigation menu on the ELM homepage of under “ELM Training Materials”, and provides step-by-step instructions on how to do so.

    Thank you,

    Wayne McCulty
    Administrator, Office of Procurement Services
    Ohio Department of Administrative Services

    Alana Haberman
    Procurement Training Workgroup Lead
    Ohio Department of Transportation

    New Procurement Training and Compliance Resources

    Date:  11/26/2014 3:06:24 PM

    This Course provides an overview of the purchasing and payment processes in the State of Ohio. Users will learn about the polices and rules that govern the different steps of the process.

    Click here to view the Training course.

    Procure Compliance Checklist

    Date:  11/21/2014 3:37:17 PM

    A compliance checklist has been developed to assist front line agency staff in reducing risk and increasing compliance associated with state procurement.

    Click here to view the Procurement Compliance Checklist and Process Maps.

    MBE Microsoft Large Account Reseller Partner Contracts

    Date:  5/22/2014 10:06:05 AM

    The State is committed to improving the number of minority-owned enterprises that do business with the State of Ohio. In alignment with this statewide objective the Ohio Department of Administrative Services recently issued an RFP and awarded contracts to several Ohio certified minority business enterprises (MBEs) for partnering with the State of Ohio’s LARs (Dell and SHI) to provide Microsoft software and software assurance to State agencies and local Ohio governments. The Ohio Department of Administrative Services awarded the MBE Microsoft Large Account Reseller Partners Contracts (0A1131) on May 19, 2014 to the following companies:

    Brown Enterprise Solutions (Dell) Contract 011131-1:
    Krista Gardner::

    Sophisticated Systems, Inc. (Dell) Contract 011131-2:
    Toula Delinikos:

    Ventech Solutions (SHI) Contract 011131-3:
    Chris Stein:
    614-751-1167, ext. 225:

    The following guidance applies to the MBE Contracts established::

    • Agencies may begin using the MBE Contracts effective May 20, 2014.:

    • If seeking MBE set aside credit, agencies must purchase through MBE Contractor(s) associated with the agency’s current LAR.:

    • Agencies are not required to solicit multiple quotes from MBE Contractors.:

    • If any agency is interested in switching LARs there is a 90-day process to execute that change.:

    • The current LARs will be heavily involved with their MBE Contractor in delivering services and as such agencies will interact with both the MBE Contractor and the LAR.:

    • MBE Pricing is comprised of a markup to current LAR pricing under Contract (0A1108). :

    • LAR pricing is updated monthly on the State’s Procurement Website.:

    If you have any questions regarding Contract 0A1131, please contact Valerie Piccininni at

    Director Blair MBE Set-Aside Memo

    Date:  2/11/2014 8:29:46 AM

    To open more purchasing opportunities for minority business owners, DAS is providing agencies with guidance on an additional procurement option.

    File:  View PDF

    Executive Order 2011-12K: Governing the Expenditure of Public Funds for Offshore Services

    Date:  7/18/2011 3:21:01 PM

    Governor John R. Kasich issued Executive Order 2011-12K “Governing the Expenditures of Public Funds for Offshore Services” on June, 21, 2011. The Executive Order prohibits the use of any funds within the control of an executive agency to purchase services which will be provided outside of the United States.

    For more on Executive Order 2011-12K, please click here.