Announcements

Modernization of Ohio Business Gateway RFP CANCELED

Date:  1/29/2016 11:34:44 AM

“Request for Proposals Released for Modernization of Ohio Business Gateway” RFP was CANCELED 1/29/2016.

DAS/OIT awards IT Staff Augmentation Managed Service Provider (MSP) Contract to Knowledge Services

Date:  11/16/2015 9:25:30 AM

General Information
The Ohio Department of Administrative Services, Office of Information Technology (OIT) issued a Managed Services Provider for IT Staff Augmentation Services RFP on May 1, 2015. After completing the evaluation process, Knowledge Services was awarded the Managed Services Provider (MSP) contract. Knowledge Services, with the support of a Vendor Management System (VMS) technology developed by dotStaff™, will manage the State of Ohio’s IT Staff Augmentation Services Program. This program is the State of Ohio’s primary contracting method to acquire IT Staff Augmentation Services and will apply to IT resources currently performing work under the current MSP Program and future needs for IT Staff Augmentation resources. The initial work with Knowledge Services has begun with the goal to complete transition activities and full implementation by Dec. 31, 2015. The initial contract goes through June 30, 2017, with two additional two-year renewal terms.

The Knowledge Services MSP Program provides hiring managers the opportunity to work directly with new suppliers as well as continue relationships and business with existing staffing suppliers, providing the state with hourly rates representing a favorable value for IT resources. Knowledge Services will provide the state with all the necessary tools to improve the engagement process and provide both supplier partners and hiring managers with real time performance information. The State of Ohio and its suppliers will benefit by visibility of the payment process, requisition through invoicing, as well as a reduction in MSP Program fees.

Coordination/Communication
Ohio Enterprise IT Contracting has established an email account serving as the preferred method for submitting questions or seeking additional information related to IT Staff Augmentation Services. The email address is ITStaffAug@das.ohio.gov. IT Staff Augmentation Service providers who may be interested in offering services under the new contract with Knowledge Services may contact them directly at ohmsp@knowledgeservices.com.

Redesigned State Procurement Website Launched

Date:  10/16/2015 8:10:30 AM

The Ohio Department of Administrative Services and the multi-agency State Procurement Website Workgroup are excited to announce the launch of the redesigned state procurement website, procure.ohio.gov. This workgroup consisted of representatives from agency procurement offices, political subdivisions, state preference and procurement programs, and central contracting offices. We hope you will find the content organized in a more user-friendly, intuitive fashion. There is also new content that users have requested. For those of you who have a user account to post contracts or bid opportunities to the site, note that the interfaces and functionality you are used to have not changed. Future enhancements around security have been identified, and may be pursued in the near future. Should you have any questions, suggestions or comments, please submit them here.

Hot Tips - Current Contracts and Bid Opportunity Search Tips - Vol 1.0

Date:  10/16/2015 8:09:13 AM

Procure.Ohio.Gov has a new look and some new features to help move the Office of Procurement forward with technology. We would like to inform you of some of the changes and also inform you of bugs, workarounds, and changes even after the launch of the new portal. The Hot Tips Announcement will help keep you informed of issues within the portal.

File:  View PDF

Blanket Release & Permit FY 16 &17

Date:  5/8/2015 8:08:16 AM

As a result of the recent revisions by OBM to the state's expense account codes, the Office of Procurement Services is providing the following updated Blanket Release and Permit listing.

File:  View PDF

New Procurement Training Resource Available in OAKS ELM

Date:  4/2/2015 9:19:14 AM

As you may recall, the multi-agency Procurement Training workgroup and the Department of Administrative Services released the Purchasing and Payment Processes in the State of Ohio training course as PDF file on the procure.ohio.gov website in November, 2014. Today, the workgroup, in conjunction with the Department of Administrative Services, is excited to announce that the Purchasing and Payment Processes in the State of Ohio training course has been imported into the OAKS ELM module! This course’s code in ELM is DAS-PR-101.

Please direct all inquiries and feedback to Ohio Shared Services at ohiosharedservices@ohio.gov or via phone at 1-877-644-6771.

Intended Audience & Accessing the Course
State employees with purchasing responsibilities are strongly encouraged to take the course, as are any new employees who may be responsible for any portion of the procure-to-pay process. The course can be accessed by logging into myOhio.gov and following the navigation path below:

• Career Resources > All Learning (ELM) > Search ELM Catalog > Enter keyword: DAS-PR-101

Tracking Course Completion
Course completion and/or progress can be tracked by managers within OAKS ELM. The “ELM Manager Basics” job aid is located in the left-hand navigation menu on the ELM homepage of myOhio.gov under “ELM Training Materials”, and provides step-by-step instructions on how to do so.

Thank you,

Wayne McCulty
Administrator, Office of Procurement Services
Ohio Department of Administrative Services

Alana Haberman
Procurement Training Workgroup Lead
Ohio Department of Transportation

New Procurement Training and Compliance Resources

Date:  11/26/2014 3:06:24 PM

This Course provides an overview of the purchasing and payment processes in the State of Ohio. Users will learn about the polices and rules that govern the different steps of the process.

Click here to view the Training course.

Procure Compliance Checklist

Date:  11/21/2014 3:37:17 PM

A compliance checklist has been developed to assist front line agency staff in reducing risk and increasing compliance associated with state procurement.

Click here to view the Procurement Compliance Checklist and Process Maps.

MBE Microsoft Large Account Reseller Partner Contracts

Date:  5/22/2014 10:06:05 AM

The State is committed to improving the number of minority-owned enterprises that do business with the State of Ohio. In alignment with this statewide objective the Ohio Department of Administrative Services recently issued an RFP and awarded contracts to several Ohio certified minority business enterprises (MBEs) for partnering with the State of Ohio’s LARs (Dell and SHI) to provide Microsoft software and software assurance to State agencies and local Ohio governments. The Ohio Department of Administrative Services awarded the MBE Microsoft Large Account Reseller Partners Contracts (0A1131) on May 19, 2014 to the following companies:

Brown Enterprise Solutions (Dell) Contract 011131-1:
Krista Gardner::
kgardner@besolutions.org::
614.588.0248:

Sophisticated Systems, Inc. (Dell) Contract 011131-2:
Toula Delinikos:
MicrosoftLARquotes@ssicom.com:
614.337.6505:

Ventech Solutions (SHI) Contract 011131-3:
Chris Stein:
schris@ventechsolutions.com:
614-751-1167, ext. 225:

The following guidance applies to the MBE Contracts established::

• Agencies may begin using the MBE Contracts effective May 20, 2014.:

• If seeking MBE set aside credit, agencies must purchase through MBE Contractor(s) associated with the agency’s current LAR.:

• Agencies are not required to solicit multiple quotes from MBE Contractors.:

• If any agency is interested in switching LARs there is a 90-day process to execute that change.:

• The current LARs will be heavily involved with their MBE Contractor in delivering services and as such agencies will interact with both the MBE Contractor and the LAR.:

• MBE Pricing is comprised of a markup to current LAR pricing under Contract (0A1108). :

• LAR pricing is updated monthly on the State’s Procurement Website.:

If you have any questions regarding Contract 0A1131, please contact Valerie Piccininni at val.piccininni@das.ohio.gov.

Director Blair MBE Set-Aside Memo

Date:  2/11/2014 8:29:46 AM

To open more purchasing opportunities for minority business owners, DAS is providing agencies with guidance on an additional procurement option.

File:  View PDF

Executive Order 2011-12K: Governing the Expenditure of Public Funds for Offshore Services

Date:  7/18/2011 3:21:01 PM

Governor John R. Kasich issued Executive Order 2011-12K “Governing the Expenditures of Public Funds for Offshore Services” on June, 21, 2011. The Executive Order prohibits the use of any funds within the control of an executive agency to purchase services which will be provided outside of the United States.

For more on Executive Order 2011-12K, please click here.