Single and Multifunction Print Device Approvals
SINGLE AND
MULTIFUNCTIONAL PRINT DEVICES: CREATING AN OAKS REQUISITION
NEW REQUESTS
For all new acquisitions
for single and multifunctional print devices (SFPD and MFPD), approval
from DAS State Procurement is required for all agencies before creating
a requisition in OAKS. Please follow the steps below for the specific
type of request you would like to make on behalf of your agency.
NEW
LEASE
(RENTAL)
Prior
to creating an OAKS requisition send the following documents to Mark
Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval - New
Lease Form; completed in its
entirety
- Contractor quote(s)
with maintenance agreement; quote must include prices for LTOP and
outright purchase
- Executed lease
agreement with signatures and Exhibit A.
Once
approval is received from DAS
- Enter requisition with
contract number in OAKS
- Use account code 527405
- Attach
DAS e-mail approval and all documentation from above
- Attach OBM Equipment Waiver form and copy of
email approval
from OBM
NEW
LEASE-TO-OWN PURCHASE (LTOP)
Prior
to creating an OAKS requisition send the following documents to Mark
Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval - New
Lease To Own Purchase (LTOP)
Form; completed in its entirety
- Contractor quote(s)
with maintenance agreement; quote must include prices for true lease
and outright purchase
- Master Financing
agreement with signatures, and Amortization schedule.
Once
approval is received from DAS
- Enter requisition with
contract number in OAKS
- Use account code 538001
- Attach OBM Equipment
Waiver form and copy of email approval from OBM
- Attach DAS e-mail
approval and all documentation from above
OUTRIGHT
PURCHASE
Prior
to creating an OAKS requisition send the following documents to Mark
Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval
–
Outright Purchase Form;
completed in its entirety
- Contractor quote(s)
with maintenance agreement;
Once
approval is received from DAS
- Enter requisition with
contract number in OAKS
- Use account code 538100
- Attach OBM Equipment
Waiver form and copy of email approval from OBM
- Attach DAS e-mail
approval and all documentation from above
For
a trade-in, send a
completed ADM-3672-e (Surplus Trade-In Document) with your initial
request.
RENEWALS
LEASE
(RENTAL) RENEWAL
Prior
to creating an OAKS requisition send the following documents to Mark
Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval
–
Lease Renewal Form; completed in
its entirety
- Copy of the previous
purchase order
- Copy of the previous
Request for Approval form
Once
approval is received from DAS
- Enter requisition with
ORIGINAL contract number in OAKS; if original contract number has
expired, check contract ID lookup for a contract override number that
ends in OR; if none has been assigned, call 614-466-4763 and request an
override
- If choosing to buyout
at end of lease, approval is required from OBM
- Use account code 527405
- Attach OBM Equipment Waiver form and copy of email approval
from OBM
LEASE-TO-OWN
PURCHASE (LTOP) RENEWAL
Prior
to creating an OAKS requisition send the following documents to Mark
Hollingsworth at mark.hollingsworth@das.state.oh.us
Once
approval is received from DAS
- Enter requisition with
ORIGINAL contract number in OAKS; if original contract number has
expired, check contract ID lookup for a contract override number that
ends in OR; if none has been assigned, call 614-466-4763 and request an
override
- Use account code 538001
- Attach OBM Equipment Waiver form and copy of email approval
from OBM
LEASE-TO-OWN
PURCHASE (LTOP) BUYOUT
Prior
to creating an OAKS requisition send the following documents to Mark
Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval
–
Lease To Own Purchase Form;
completed in its entirety – NOTE ON FORM THAT TOTAL DOLLAR
AMOUNT IS FOR A BUYOUT
- Copy of the previous
purchase order
- Copy of the previous
Request for Approval form
Once
approval is received from DAS
- Enter requisition with
ORIGINAL contract number in OAKS; if original contract number has
expired, check contract ID lookup for a contract override number that
ends in OR; if none has been assigned, call 614-466-4763 and request an
override
- Attach OBM equipment
waiver form and copy of e-mail approval from OBM and DAS.
- Use account code 538001
NEW
REQUESTS - INTERFACED CUSTOMERS
For all new acquisitions
for single and multifunctional print devices (SFPD and MFPD), approval
from DAS State Procurement is required for all agencies before creating
a requisition in OAKS. Please follow the steps below for the specific
type of request you would like to make on behalf of your agency.
NEW
LEASE (RENTAL)
Prior
to entering purchasing information per agency specific procedures to
request P.O., send the following documents to Mark Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval - New
Lease Form; completed in its
entirety
- Contractor quote(s)
with maintenance agreement; quote must include prices for LTOP and
outright purchase
- Executed lease
agreement with signatures and Exhibit A.
Once
approval is received from DAS
- Enter purchasing
information per agency specific procedures to request P.O.
- Use account code 527405
- Attach DAS e-mail
approval and all documentation from above
- Notify Mark
Hollingsworth via e-mail that a P.O. has been entered and is ready for
DAS review and approval – Please include PO number in e-mail
- Attach OBM Equipment Waiver form and copy of email approval
from OBM
NEW
LEASE-TO-OWN PURCHASE (LTOP)
Prior
to entering purchasing information per agency specific procedures to
request P.O., send the following documents to Mark Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval - New
Lease To Own Purchase (LTOP) Form;
completed in its entirety
- Contractor quote(s)
with maintenance agreement; quote must include prices for true lease
and outright purchase
- Master Financing
agreement with signatures, and Amortization schedule
Once
approval is received from DAS
- Enter purchasing
information per agency specific procedures to request P.O.
- Use account code 538001
- Attach OBM Equipment
Waiver form and copy of e-mail approval from OBM and DAS
- Attach all
documentation from above
- Notify Mark
Hollingsworth via e-mail that a P.O. has been entered and is ready for
DAS review and approval – Please include PO number in e-mail
OUTRIGHT
PURCHASE
Prior
to entering purchasing information per agency specific procedures to
request P.O., send the following documents to Mark Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval
–
Outright Purchase Form;
completed in its entirety
- Contractor quote(s)
with maintenance agreement
Once
approval is received from DAS
- Enter purchasing
information per agency specific procedures to request P.O.
- Use account code 538100
- Attach OBM Equipment
Waiver form and copy of e-mail approval from OBM and DAS
- Attach all
documentation from above
- Notify Mark
Hollingsworth via e-mail that a P.O. has been entered and is ready for
DAS review and approval – Please include PO number in e-mail
RENEWALS
- INTERFACED CUSTOMERS
LEASE
(RENTAL) RENEWAL
Prior
to entering purchasing information per agency specific procedures to
request P.O., send the following documents to Mark Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval
– Lease
Renewal Form; completed in its
entirety
- Copy of the previous
purchase order
- Copy of the previous
Request for Approval form
Once
approval is received from DAS
- Enter requisition with
ORIGINAL contract number in OAKS; if original contract number has
expired, check contract ID lookup for a contract override number that
ends in OR; if none has been assigned, call 614-466-4763 and request an
override
- If choosing to buyout
at end of lease, approval is required from OBM
- Use account code 527405
- Attach OBM Equipment Waiver form and copy of email approval
from OBM
LEASE-TO-OWN
PURCHASE (LTOP) RENEWAL
Prior
to entering purchasing information per agency specific procedures to
request P.O., send the following documents to Mark Hollingsworth at mark.hollingsworth@das.state.oh.us
Once
approval is received from DAS
- Enter requisition with
ORIGINAL contract number in OAKS; if original contract number has
expired, check contract ID lookup for a contract override number that
ends in OR; if none has been assigned, call 614-466-4763 and request an
override
- Use account code 538001
- Attach OBM Equipment Waiver form and copy of email approval
from OBM
LEASE-TO-OWN
PURCHASE (LTOP) BUYOUT
Prior
to entering purchasing information per agency specific procedures to
request P.O., send the following documents to Mark Hollingsworth at mark.hollingsworth@das.state.oh.us
- Request for Approval
–
Lease To Own Purchase Form;
completed in its entirety – NOTE ON FORM THAT TOTAL DOLLAR
AMOUNT IS FOR A BUYOUT
- Copy of the previous
purchase order
- Copy of the previous
Request for Approval form
Once
approval is received from DAS
- Enter requisition with
ORIGINAL contract number in OAKS; if original contract number has
expired, check contract ID lookup for a contract override number that
ends in OR; if none has been assigned, call 614-466-4763 and request an
override
- Attach OBM equipment
waiver form and copy of e-mail approval from OBM and DAS.
- Use account code
538001
